Job Description

With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places.

Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Employee Contract Type:

Job Description:

Project Assistants-Cash & Food Assistance

The Role Summary:

The Project Assistant will be responsible for supporting the Project Officer in coordination of all Food Aid Programs in the area of operation and ensure compliance to donor and World Vision requirements /guidelines.   

Key Responsibilities:

• Assist with the coordination and Food Aid programme implementation in the area of operation/region.

• Distribution plans shared with stakeholders and distribution staff on monthly basis and in time
• All commodity receipts, dispatches and distributions (actual vs planned), monthly reports by district-based commodity staff by site are reviewed on a monthly basis.
• Reports on beneficiary data, and trends as well as on any best practices or lessons are shared.
• Use of resources (human and material) allocated to the region supervised and accounted for.

• Co-ordinate with other Relief and Development Agencies, donor engagement, Local Authorities and Government   stakeholder in the region in ensuring that food security and development intervention strategies are targeted to the appropriate target population.

• Approved plans, monthly reports and figures shared with key stakeholders.
• Information on types of interventions, beneficiaries, commodities being distributed, challenges, etc are shared
• Set meetings on stakeholder coordination and feedback attended as requested
• Feedback minutes and reports shared with Project Officer and Commodities Officer

• To co-ordinate and foster relations with other World Vision Somalia Programs in the district as to ensure proper allocation and sharing of resources

• Coordinate with Other WV sectors in the district

• Assist Project Officer, other Program Managers, Coordinators and district teams to plan, implement, monitor and evaluate approved activities as per programs design.

• Assist Project Officer, other Program Managers, Coordinators and district teams to plan, implement, monitor and evaluate ap Monthly monitoring plans; monthly distribution plans; monthly dispatched plan submitted as per agreed schedule with WFP and sector managers
• Identified training needs, designing and implementation needs for district staff are provided to Programme managers, and Coordinators at beginning of programme and monthly, or as when identified.
• proved activities as per programs design.

•  Ensure programme compliance to Accountability standards

• All commodities and other materials earmarked to target populations are properly handled, stored, transported, distributed, tracked, fully accounted for and reported on according to World Vision standard procedures and Donor policy.
• Regular visits conducted to target communities to gauge perceptions and experience of programme implementation
• Review and submission of the Humanitarian Accountability reports, monthly CSS, bi-monthly PDM Reports, and other narrative reports to WFP and SOs conducted following the agreed protocol.

Experiences and Qualifications

•  Educational level required: Degree in Social Studies, Agricultural science, Business or Public Administration or any related courses. Degree in Environmental Science and Nutrition will be an added advantage.
• Technical Training qualifications required:  Nutrition, Community Development /Public Health
• Professional technical skill desired: Excellent organizational, negotiation skills and strong interpersonal skills (certification).
•  Two years of experience in commodity/cash programming and logistics or related field.
• Computer literacy
• Good team work and leadership skills are essential in order to motivate different groups of people to fulfill their responsibilities within a given time frame.
• Able to maintain performance expectations in diverse cultural contexts, psychologically stressful environments and physical hardship conditions with limited resources.
• A person of high moral and ethical standards
• Demonstrates well-developed interpersonal skills, excellent communication skills, both verbal and written, as well as negotiation skills

Working Environment

• Office-based in Luuq, Jubaland State with domestic travel required from time to time.

Skills Required

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