Job Description

With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places.

Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Employee Contract Type:

Job Description:

Key Responsibilities

1. Commodity Reporting and Accounting

• Prepare LMMS/CTS and SCOPE reports for submission to relevant departments.

• Work closely with CTS Assistants and HIRS on all system-related issues (SCOPE, LMMS, CTS).

• Review commodity reports from all district sites, ensuring accuracy and reliability for monthly Commodity Status Reports (CSR).

• Oversee LMMS/ITS connectivity issues in field operations, troubleshooting mobile devices, routers, and roaming servers.

• Ensure correct functioning of systems for beneficiary registration, household updates, and commodity distribution.

• Maintain complete and auditable documentation trails for all commodity transactions from WFP/port to warehouses, distribution centers, and end users.

• Conduct frequent field visits to support documentation, accountability, and system use.

• Oversee physical inventory in warehouses, ensuring stock balances match records and variances are explained.

• Maintain signed, complete hard copies of all reports for quarterly audit checks.

2. Stakeholder Coordination and Reporting

• Organize regular coordination meetings with partners such as WFP, UNHCR, and other stakeholders to discuss project implementation and challenges.

• Review and submit CSR, Recipient Status Reports (RSR), and Loss Status Reports (LSR) with beneficiary lists and narrative reports, including challenges and corrective actions.

• Conduct both scheduled and unscheduled field visits to monitor compliance, distribution, and documentation. Address compliance issues promptly and provide on-the-spot training where necessary.

3. Review of Field and CTS Reports

• Verify that CTS reports from project sites align with beneficiary distribution lists and supporting documentation (DCVR, TIR, waybills, food monitor reports, loss reports, etc.).

• Ensure that all losses, returns, and excesses are fully documented and reflected in field reports and the CTS system.

• Review all field documents for completeness, accuracy, and appropriate sign-off by staff and supervisors.

4. Commodity Summary Statements and Invoices

• Prepare monthly Commodity Summary Statements (CSS) reflecting actual quantities of food handled and distributed.

• Review CSS against CSR and RSR for accuracy and consistency.

• Prepare and review monthly invoices for food handled/distributed in each project.

• Submit invoices to World Vision and WFP sub-office staff for approval.

Other Competencies/Attributes:

• Understanding of the Windows Mobile Platform desirable.
• Strong analytical, problem solving and organizational skills with an attention to details
• Exposure to mobile hardware technologies (Intermec or similar products including Motorola/Symbol) desirable.
• Ability to learn new software systems and running rudimentary system upgrades.
• Demonstrates well-developed interpersonal skills, excellent communication skills, both verbal and written, as well as negotiation skills
• Must adhere to set security standards
• Ensure a gender perspective in the scope of work
• Perform other duties as required.

Experiences and Qualifications

• Educational level required: A minimum Bachelor’s Degree in Community development, Developmental studies, Business Administration, Economics, computer science, Information technology or any other related field.
• Solid background in the Window Operating System
• Must demonstrate training in Commodities management and accountability.
• Minimum 1 year of experience in similar position.
• Must be good at using statistical data to generate reports.
• Very organized and good at filing systems.
• Ready to support end-users.
• Ability to conduct document review and reconcile commodity reports.
• Ability to use food data bases and commodities managements.
• Very good communication skills.
• Past experience working with WFP would be an added advantage.
• Good command of English language both written and oral.
• Requires strong communication skills to interact with all levels of staff and management.
• Must be able to work effectively with a diverse team.
• Requires the ability to work under pressure and on multiple tasks

Skills Required

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