Job Description

Finance Officer
Qatar Red Crescent Society (QRCS) – Somalia Office
Duty Station: Mogadishu, Somalia
Department: Financial Affairs Department
Position Type: Full-time
Reports to: Office Director / Head of Mission, with a technical reporting line to the International
Offices Accounts Unit at Headquarters
About Qatar Red Crescent Society (QRCS)
Qatar Red Crescent Society (QRCS) is a volunteer-based charitable organization established in
March 1978. In 1981, it received international recognition from the International Committee of
the Red Cross (ICRC) in Geneva and joined the International Federation of Red Cross and Red
Crescent Societies (IFRC) in the same year.
QRCS officially began its operations in Somalia in 2011 and implements a range of humanitarian
and development interventions, including livelihood support, emergency life-saving assistance,
and development projects.
Through its work in Somalia, QRCS responds to humanitarian needs, supports vulnerable
communities, and contributes to development through effective and accountable program
implementation.
Position Summary
QRCS Somalia Office invites applications from qualified and experienced candidates for the
position of Finance Officer.
The Finance Officer will manage the office's financial and accounting operations, ensure
compliance with approved financial policies and procedures, monitor budgets and expenditure,
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prepare accurate and timely financial reports, and support the effective management of financial
resources in accordance with QRCS and donor requirements.
Key Duties and Responsibilities
The Finance Officer will be responsible for the following:
1. Financial and Accounting Management
 Oversee daily financial and accounting transactions and ensure accurate and timely
recording in accordance with approved policies and the accrual basis of accounting.
 Maintain accurate accounting records and ensure consistency between the office
accounting system and the Headquarters ERP system.
 Conduct regular bank, account, and project reconciliations.
2. Budgeting and Expenditure Monitoring
 Prepare estimated project budgets and contribute to the preparation of the annual office
budget.
 Monitor actual expenditure against approved budgets, analyse variances, and verify
funding availability before expenditure is incurred.
 Ensure that expenditure is properly allocated to projects and that unapproved or unrelated
costs are not charged to project budgets.
 Coordinate with project managers on budget requirements and financial planning.
3. Financial Reporting
 Prepare monthly, quarterly, and annual financial reports, including project and donor
financial reports.
 Ensure the accuracy and consistency of reports with accounting records and the trial
balance.
 Submit financial reports and supporting documentation to Headquarters within
established deadlines.
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4. Cash Flow and Financial Commitments
 Prepare and monitor cash-flow forecasts and liquidity requirements.
 Track advances, accountable funds, receivables, payables, outstanding balances, and
financial commitments.
 Follow up on unresolved balances and accounting discrepancies in coordination with
Headquarters.
5. Project Financial Management
 Monitor the financial status of projects and ensure proper cost allocation.
 Prepare project reconciliations, final financial reports, and financial closure documents.
 Support project managers in monitoring expenditure and complying with donor financial
requirements.
6. Audit and Internal Controls
 Coordinate internal and external audits and prepare the required financial statements, trial
balances, and supporting documents.
 Follow up on audit findings and implementation of approved recommendations.
 Verify supporting documents for expenditure and ensure compliance with financial
controls and the delegation of authority matrix.
 Maintain appropriate segregation of financial duties.
7. Payments and Cash Management
 Manage cash-fund operations and monitor the accuracy and integrity of cash transactions.
 Review payment requests, bank transfers, financial reconciliations, and budget
reallocation requests within delegated authority.
 Follow up on monthly and annual account closing and maintain organized financial
records and archives.
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8. Compliance and Asset Management
 Monitor fixed assets in coordination with the relevant departments.
 Ensure compliance with QRCS financial policies, donor requirements, and applicable
financial procedures.
 Maintain the confidentiality and security of financial information.
9. Coordination and Team Support
 Maintain regular coordination with the International Offices Accounts Unit at
Headquarters.
 Work closely with the Office Director, project managers, HR, procurement, and logistics
teams.
 Provide technical guidance and support to accountants and finance assistants and
contribute to staff capacity building.
 Perform other relevant duties assigned by the immediate supervisor within the scope of
the position.

Experiences and Qualifications

Academic Qualifications
 A university degree in Accounting, Finance, or a related field.
Professional Certifications
 Professional qualifications such as CPA, CMA, ACCA, or CIA are an advantage.
Work Experience
 At least five years of practical experience in accounting and financial management.
 Previous experience in humanitarian or non-profit organizations is preferred.
 Experience in grant management, donor-funded projects, and project financial reporting
is an advantage.
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Technical Competencies
 Good knowledge of accounting standards, including International Financial Reporting
Standards (IFRS).
 Proven ability to prepare financial statements, donor reports, bank reconciliations,
budgets, and cash-flow forecasts.
 Practical experience with accounting software; knowledge of QuickBooks and ERP
systems is preferred.
 Advanced proficiency in Microsoft Excel and proficiency in Microsoft Office
applications.
 Knowledge of internal controls, audit requirements, and financial compliance procedures.
Language Requirements
 Full proficiency in written and spoken Arabic and English.
 Knowledge of the local language in Somalia is preferred.
Behavioural Competencies
The successful candidate should demonstrate:
 Integrity, accountability, confidentiality, and high ethical standards.
 Strong analytical, organizational, and problem-solving skills.
 Accuracy and attention to detail in financial records and reports.
 Ability to work independently, take responsibility, and meet deadlines.
 Effective communication, coordination, and teamwork skills.
 Ability to manage competing priorities and work with minimal supervision.
Working Conditions
 Duty Station: QRCS Somalia Office, Mogadishu.
 Work Arrangement: Office-based, with travel as required.
 Working Hours: In accordance with the approved working schedule of the Somalia
Office.

Skills Required

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