Job Description

Position: Finance Coordinator

Location: Hargeisa, Somaliland

Duration: 10 months, renewable based on performance, funds, and need for the position

Closing date: 7th May 2024

Organization: Center for Democracy and Governance-CDG

About CDG:

The Centre for Democracy and Governance (CDG) is an independent Somaliland based center of excellence that promotes the advancement of democracy and good governance. The deepening of democracy and works to contribute to peace and governance in Somaliland and beyond through dialogue, the pursuit of knowledge and rigorous a critical issues and developments. In exercising this responsibility, CDG focuses on the challenge’s institution building, democratic governance and the rule of law, as well as opportunities security, cooperation and integration.

The Position:

The Finance Coordinator will ensure that all financial functions in the CDG Somaliland Country programme including accounting, payments and banking, payroll, budgeting, financial reporting, grant financial management, and compliance are adhered to effectively. The Finance Coordinator ensures compliance with donor regulations as well as CDG internal policies and procedures and provides support to the program management teams as required.

Responsibilities:

Accounting:

• As a super user for CDG financial tools, oversee the finance functionalities in financial templated and update all staff on new developments.
• Oversee and manage daily accounting and finance functions including the timely recording of transactions, cash management, banking, payroll, receivables, payables and timely updating in CDG financial tools and ensuring that Monthly end process is complied.
• Supervise the maintenance of banking relations and monitor country cash flow requirements to ensure the smooth implementation of CDG programs.
• Plan and maintain oversight of co-funding requirements and share overview with CD on quarterly basis.
• Oversee Accounting compliance and documents archiving for Somaliland operation according to CDG requirements.
• Coordinate with Finance/HR staff to ensure timely payment of staff salaries.
• Oversight over Country Finance CDG financial system and schedule training required for LU, HU training as required.

Reporting:

• Oversee and clearance of donor financial reports for CD review and ensure timely submission to the donors, ensuring quality of the reports.
• Provide monthly management reports which will include expenditures by project, sub grantee or Partners’ reporting and other financial information, in a timely and accurate manner and any other report as requested by SMT.
• Oversight over partners’ financial reporting and compliance and schedule additional technical assistance to partners to be carried out by partnership Specialist and Finance Officer.

Budget, Financial Management and Control:

• Ensure that financial related information is accurate and is well maintained. This includes an overall planning, budget and control of expenditures for shared operational costs, but also coordination of budgeting and expenditure related to programme implementation.
• Implement relevant financial control tools within the country programme.
• Develop budgets for new project proposals and budget revision in collaboration with the CD and Program Coordinator.
• Preparation and coding of new budgets and updating the CDG Dynamics.
• Update (Monthly) Master budgets in collaboration with the Area Manager and ensure annual and quarterly cost allocation schedules are in place.
• Support to ensure monthly Country BFU template is updated with forecasts for all projects with the assistance of Area Manager/Program Managers and Finance Coordinator.

Others Finance Administrative Support:

• Support audits (in-country, external), coordinate with senior management team and Country Director to ensure samples are availed in time.
• With support of Country Finance staff, assess the needs and identify issues/gaps in Country Finance office/staff and prioritize timely practical actions to respond to particular financial issues.
• Develop technical skills of finance staff through on-job technical advice, coaching and mentoring of finance team.
• With support of Country Director, perform regular internal Finance Reviews (As per CDG financial Handbook) and reviews as required to ensure compliance with CDG and donor requirements.
• Provide Technical support to Finance Teams and other program staff as and when required as “Technical Focal Point” for Finance department.
• Follow up on new procedures and guidelines designated in circulars from Country Director.
• Support Country Director to identify the gaps in Finance policies to Develop local office policies and procedures and provide training for all issues related to local financial matters.

About the person:

• In this position, you are expected to demonstrate CDG’s f core competencies:
• Striving for excellence: You focus on reaching results while ensuring an efficient process.
• Collaborating: You involve relevant parties and encourage feedback.
• Taking the lead: You take ownership and initiative while aiming for innovation.
• Communicating: You listen and speak effectively and honestly.
• Demonstrating integrity: You act in line with our vision and values.

Experiences and Qualifications

 University degree in Finance/Accounting/Commerce/Business Administration or four years’ experience in Finance/Accounting work.

• At least 6 years of experience working with NGOs or other international agencies.
• Excellent people and team management skills, able to hold to account, build and motivate teams, with at least 4 years of people management experience.
• Hands-on experience/skills in MS Excel (experience in working with formulas) & ERP Systems
• Experience in preparation of Donor budget and reporting
• Strong information technology skills.
• Fluent in written and spoken English.
• Excellent interpersonal and teamwork skills, working with different groups and nationalities.
• Ability to prepare training modules on accounting management and conduct training for Finance and Non-Finance staff.

Skills Required

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