Job Description

VACANCY ANNOUNCEMEnt

Position Title: Assistant Finance Officer                

Position Category:  Full-time

About Mercy Corps

Mercy Corps is a leading global organization powered by the belief that a better world is possible.
In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions.
Into action — helping people triumph over adversity and build stronger communities from within.
Now, and for the future.

PROGRAM/DEPARTMENT SUMMARY:

The Mercy Corps Finance Department is responsible for all financial functions in Hargeisa, including accounting, payments and banking, payroll, budgeting, financial reporting, and financial management and compliance.  The Mercy Corps Finance Department ensures compliance with donor regulations and Mercy Corps’ internal policies and procedures.  In its role as a support to the Program Department, the Finance Department provides timely reports and assistance to the Country Director and the Program team to ensure that financial resources are used efficiently and effectively.

[Describe overview of job missioGENERAL POSITION SUMMARY:

Working in the Finance Department under the direction of the Finance Manager, the Assistant Finance Officer will assist in the processing and recording of payment transactions in a timely and accurate manner. 

ESSENTIAL JOB FUNCTIONS:

1.    Maintain custody of the office cash fund and make daily payments of approved transactions

2.    Prepare cash payment vouchers and ensure that all cash transactions are fully and properly documented

3.    Review expense reports (travel expense reports and operational expense reports) for accuracy and completeness, and ensure that expense reports have been fully approved before payment

4.    Record payment vouchers daily in the Navigator bank and cash batches

5.    Maintain the uncleared cash advance file and prepare the past due advance report for the Finance Manager

6.    Prepare checks or wire transfer requests based on fully approved documents and present to approved check-signers for review and signature.

7.    Prepare bank payment vouchers and ensure that all bank transactions are properly and fully documented

8.    Create invoices for Prosource payments

9.    Prepare audit sample files for easy tracking

10. File all cash and bank vouchers and maintain a voucher filing system such that files are updated, complete, and safeguarded

11. Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and not to jeopardize its humanitarian mission.

12. Other duties as assigned by supervisor. 

Do This

SUPERVISORY RESPONSIBILITY:

None 

ACCOUNTABILITY

REPORTS DIRECTLY TO: Senior Finance Officer

WORKS DIRECTLY WITH: All finance dept staff, Program staff, Operations staff

Experiences and Qualifications

• One or more years of bookkeeping, banking, or cashiering experience  
• A degree in accounting or a relevant business field is desirable. 
• Basic computer skills in MS Office programs, particularly Excel 
• Accuracy in the processing of cash transactions, mathematical aptitude, and attention to detail
• Excellent oral and written English skills

SUCCESS FACTORS:                                             

●     A clear understanding of finance and procurement ethics, as well as the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures, is essential.  A high level of personal integrity, honesty, and transparency in all cash handling is essential.  The ability to interact effectively with international and national staff members is required.  A demonstrated ability to work quickly and accurately, meet deadlines, and process information in support of changing program activities is necessary.

Ongoing Learning

In support of our belief that learning organizations are more effective, efficient, and relevant to the communities we serve, we empower all team members to dedicate 5% of their time to learning activities that further their personal and/or professional growth and development.

Diversity, Equity & Inclusion

Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives. We recognize that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable and inclusive than we are today. 

Equal Employment Opportunity

Mercy Corps is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have a sustained global impact. We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination based on race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work. 

Safeguarding & Ethics

Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants, or others, are treated with respect and dignity. We are committed to the core principles regarding the prevention of sexual exploitation and abuse laid out by the UN Secretary-General and IASC, and have signed on to the  Interagency Misconduct Disclosure Scheme. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves professionally, respect local laws and customs, and always adhere to Mercy Corps Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct e-learning courses upon hire and on an annual basis.

Skills Required

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