Tender Description

Terms of Reference (ToR) for Procurement of Mobile Solar Power Training Units

1. Background
   Shaqodoon is a local NGO established in 2011 to create innovative and sustainable solutions to
   address youth employment challenges in Somalia and Somaliland. The organization implements
   programs focused on livelihood skills, economic empowerment, education, and technology
   innovation.
   Shaqodoon’s mission is to expand employment and education opportunities for youth—particularly
   those who are marginalized, at risk, or excluded from economic participation—through practical,
   market-relevant training and mentorship programs.
2. About the Project
   Shaqodoon, in consortium with ADRA, Windle International, and Save the Children International (SCI), is implementing a three-year EU-funded project titled Initiative for Marketable Practices in Agri-business, Circular Economy, and Technology (IMPACT).

The IMPACT project aims to:
• Strengthen sustainable and climate-resilient agri-food value chains;
• Increase access to renewable energy and water-efficient farming systems; and
• Support the transition to a circular and sustainable rural economy.
The project works closely with the Ministry of Education and the Ministry of Labour and Social Affairs to ensure alignment with national priorities and sustainability frameworks.

1. Purpose of the Assignment
   The objective of this assignment is to procure durable, high-quality Mobile Solar Photovoltaic (PV) Power Generation Training Units (MTUs) that comply with international safety and performance standards.
   These units will enable trainers and learners to conduct hands-on solar PV training both within TVET centers and in off-grid rural communities. Shaqodoon will oversee procurement and deployment, while consortium partners will support training implementation.
2. Scope of Work
   The selected supplier will be responsible for the supply, delivery, installation, and commissioning of Mobile Solar PV Power Training Units that meet the technical and operational specifications provided in this ToR.
   Specifically, the supplier will:
3. Supply and Deliver: Deliver fully assembled or semi-assembled units to designated TVET
   centers and partner locations across Somalia/Somaliland.
4. Installation and Testing: Conduct on-site installation, testing, and quality assurance to
   confirm full functionality.
5. Training and Capacity Building: Conduct a Training of Trainers (ToT) session for partner
   trainers on use, safety, and basic maintenance.
6. Documentation and Warranty: Provide user manuals, maintenance guides, warranty
   certificates, and an after-sales service plan.
   All work should adhere to relevant safety, quality, and environmental standards.
7. Technical Specifications
   Power System Components Monitoring, Safety & Portability Training & Support Tools
   Solar PV Modules: 100–200W
   total capacity, monocrystalline,
   weather-resistant with MC4
   connectors.

Monitoring Instruments: Digital
meters for voltage, current, and
power output with charge/discharge
indicators and LCD/LED display.

Training Manuals & Guides:
Illustrated manuals, wiring
diagrams, and practical
exercises (English & Somali).

Charge Controller: PWM or
MPPT, with protections
(overcharge, deep discharge,
reverse polarity, short circuit).

Casing: Suitcase-style portable
case with wheels and handles;
weather-resistant and lockable
compartments.

Accessories: Multimeter,
screwdrivers, wiring kit, and
other basic tools for assembly
and troubleshooting.

Battery Bank: Deep-cycle Gel
or LiFePO4, ≥12V/50Ah,
rechargeable with Battery
Management System (BMS).

Safety Features: Circuit breakers,
fuses, grounding, surge protection,
and emergency cut-off switch.

Training Loads: DC and AC
loads (LED lights, small fan,
USB charging, and radio or mini
pump).

Inverter: Pure sine wave, ≥400–
500W, 220V AC output with USB
ports and low-battery cut-off.

1. Deliverables
   The supplier is expected to deliver:
2. Twenty (20) fully functional Mobile Solar PV Training Units, meeting all technical
   specifications;
3. Detailed product manuals, wiring diagrams, and safety instructions in English (and Somali if
   available);
4. Warranty certificates covering all equipment for a minimum of 12 months;
5. A ToT session for partner trainers on assembly, safety, troubleshooting, and maintenance;
6. Delivery and installation report confirming completion, functionality, and acceptance by
   Shaqodoon; and
7. After-sales support plan outlining service timelines and contact points.
8. Expected Outcomes
   • Increased access to hands-on renewable energy training in TVETs and rural areas;
   • Improved technical skills of youth and trainers in solar PV installation and maintenance;
   • Enhanced institutional capacity for practical training delivery; and
   • Increased community awareness of renewable energy opportunities.
9. Timeline
   The procurement, delivery, and installation process must be completed within six (6) weeks from the
   date of contract signing.
10. Supplier Requirements
    Suppliers must demonstrate:
    • Valid registration and business license in Somalia/Somaliland;
    • Proven track record in supplying renewable energy or technical training equipment;
    • Capacity to deliver high-quality solar kits meeting international standards in Hargeisa,
    Moqdisho and Garowe;
    • Ability to provide ToT, warranty, and after-sales support; and
    • Delivery capacity within the stipulated timeframe.
11. Assessment and Evaluation Criteria
    Evaluation Category Criteria

Weight
(%)

Technical Compliance

Compliance with required specifications and performance
standards.

30%

Past Experience Evidence of similar renewable energy or training kit supplies. 20%
Delivery Schedule Timely delivery within 6 weeks and ability to provide ToT. 15%
Warranty & After-Sales
Service

Warranty period, local service availability, and technical
support plan.

10%

Financial Proposal Cost competitiveness and value for money. 25%
Only suppliers scoring at least 70% in the technical evaluation will qualify for financial review.

1. Reporting and Handover
   Upon successful delivery, the supplier must submit:
   • A delivery and installation report;
   • A ToT completion report; and
   • Warranty and product documentation.

Skills Required

Attachment

Follow us on social media