Tender Description

ABOUT CARE
At CARE, we seek a world of hope, inclusion, and social justice, where poverty has been
overcome and people live with dignity and security.
This has been our vision since 1945, when we were founded to send lifesaving CARE
Packages® to survivors of World War II. Today, CARE is a leader in the global movement to
end poverty. We put women and girls in the center because we know we cannot overcome
poverty until all people have equal rights and opportunities. In 2019, CARE worked in 100
countries and reached 70 million people with an incredible range of life-saving programs.
To know more about CARE, https://www.care.org/our-work/
2. GENERAL CONDITIONS AND CLAUSES
2.1. CARE’S GENERAL CONDITIONS
The enclosed document is not an offer to contract, but a solicitation of a vendor’s proposed
intent. Acceptance of a quotation in no way commits CARE to award a contract for any or
all products and services to any vendor.
CARE reserves the right to make the following decisions and actions based on its business
interests and for reasons known only to CARE:
• To determine whether the information provided does or does not substantially
comply with the requirements of the RFQ
• To contact any bidder after quotation submittal for clarification of any information
provided.
• To waive any or all formalities of bidding
• To accept or reject a quotation in whole or part without justification to the bidder.
• To not accept the lowest bid
• To negotiate with one or more bidders in respect to any aspect of submitted
quotation.
• To award another type of contract other than that described herein, or to award no
contract.
• To enter into a contract or agreement for purchase with parties not responding to
this RFQ
• To request, at its sole discretion, selected Vendors to provide a more detailed
presentation of the quotation.
• To not share the results of the bids with other bidders and to award contracts based
on whatever is in the best interest of CARE.
PROPERTY OF CARE ® 

Any material statements made orally or in writing in response to this RFQ or in response
to requests for additional information will be considered offers to contract and should be
included by vendor in any final contract.
2.2. CONFIDENTIALITY/ NON-DISCLOSURE
All information gained by any vendor concerning CARE work practices is not to be disclosed
to anyone outside those responsible for the preparation of this quotation. Any discussion
by the vendor of CARE’s business practices could be reason for disqualification. CARE, at
their discretion, reserves the right to require a non-disclosure agreement.
Reciprocally, CARE commits that information received in response to this RFQ will be held
in strict confidence and not disclosed to any party, other than those persons directly
responsible for the evaluation of the responses, without the express consent of the
responding vendor.
Finally, the information contained within this RFQ is confidential and is not to be disclosed
or used for any other purpose by the vendor.
2.3. PUBLICITY
Any publicity referring to this project, whether in the form of press releases, brochures, or
photographic coverage will not be permitted without prior written approval from CARE.
2.4. LIABILITY
The selected vendor(s) will be required to show proof of adequate insurance at such time
as CARE is prepared to procure the services. The participating vendor will also be required
to indemnify and hold harmless CARE for, among other things, any third-party claims
arising from the selected vendor’s acts or omissions and will be liable for any damage
caused by its employees, agents or subcontractors.
2.5. FORCE MAJEURE
a. Neither Party shall be responsible for a performance that is delayed, hindered, or is rendered
inadvisable, commercially impracticable, illegal, or impossible by a “Force Majeure Event.” A
Force Majeure event includes, without limitation, an act of nature, a pandemic, emergency, civil
unrest or disorder, actual or threatened terrorism, war, fire, governmental action or interference
of any kind, power or utility failures, strikes or other labor disturbances, a health warning issued
by the Center for Disease Control (or similar agency), any other civil or governmental emergency
and/or any other similar event beyond a Party’s reasonable control.
PROPERTY OF CARE ®

b. The Party that seeks to invoke this Force Majeure provision (the “Affected Party”) shall provide
the other Party (the “Unaffected Party”) with a written notice within ten (10) days of the date the
Affected Party determines a Force Majeure Event has occurred.
2.6. ERRORS AND OMISSIONS
CARE expects the vendor will provide all labor, coordination, support, and resources
required based on the vendor’s quotation and corresponding final SOW. No additional
compensation will be available to the vendor for any error or omission from the quotation
made to CARE. The only exclusions are add-ons, deletions, and/or optional services for
which the vendor has received written authorization from CARE.
2.7. OWNERSHIP OF WORK
All work created during this evaluation must be original work, and no third party should
hold any rights in or to the work. All rights, title and interest in the work shall be vested in
CARE.
2.8. CONFLICT OF INTEREST
CARE encourages every prospective Supplier to avoid and prevent conflicts of interest, by
disclosing to CARE if you, or any of your affiliates or personnel, were involved in the
preparation of the requirements, design, specifications, cost estimates, and other
information used in this RFQ.
3. COMPANY PROFILE & BIDDER’S DECLARATION
Bidders are requested to complete this form, including the Company Profile and Bidder’s
Declaration, sign it and return it as part of your quotation. No alterations to its format shall be
permitted and no substitutions shall be accepted.

Skills Required

Attachment

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