Tender Description

The International Rescue committee
The International Rescue Committee, hereinafter referred to as “the IRC”, is a non-profit, humanitarian agency
that provides relief, rehabilitation, protection, resettlement services, and advocacy for refugees, displaced
persons and victims of oppression and violent conflict.
2. The Purpose of this Request for Proposal (RFP)
It is the intent of this RFP to secure competitive proposals to select Supplier(s) for the International Rescue
committee - Somalia Programme to provide Supply and delivery of brand-new tractor for the farmer
cooperative in Guriel. All qualified and interested Suppliers are invited to submit their proposals.
The winning bidder(s) will enter into a fixed price Purchase Agreement up to the delivery of the requested goods.
Bidders shall be domiciled in and shall comply with all Government Regulations to operate in (Dhusamareb,
Galmudug state, Somalia). Bidders shall be regular tax-payers, and shall furnish a copy of their operating
license/certificate of registration valid for the fiscal year (2025/2026). Bidders shall not be under a declaration of
ineligibility for corrupt or fraudulent practices.

1. Cost of Bidding
   The Bidder shall be responsible for all costs associated with the preparation and submission of its bid, and IRC
   hereinafter referred to as “the Purchaser”, will in no case be responsible or liable for those costs, regardless of
   the conduct or outcome of the bidding process.
   B. THE BIDDING DOCUMENTS:
2. The Bidding Documents
   The Bidder is expected to examine all instructions, forms, terms, and specifications in the bidding documents
   prepared for the selection of qualified suppliers. Failure to furnish all information required as per the bidding
   documents or to submit a bid not substantially responsive to the bidding documents in every respect will be at
   the Bidder’s risk and March result in bid rejection.
   The Bidding documents shall include the following documents:
   • The Request for Proposal – RFP (this document):
   • Annex 1: Bill of Quantities (Pricing Form for goods/services) with delivery lead time indicated.
   • Annex 2: Intent to Bid Form.
   • Annex 3: Vendor Information Form, IRC Conflict of Interest and Vendor Code of Conduct.
3. Clarification of Bidding Documents
   A prospective Bidder requiring clarification of the Bidding Documents May notify the Purchaser in writing at (SOProcurement@rescue.org). The request for clarification must reach the purchaser not later than (29
   th December

2025). The Purchaser shall respond by e-mail providing clarification on the bid documents no later than (31st
December 2025). Written copies of the Purchaser’s response (including an explanation of the query but without
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identifying the source of inquiry) shall be communicated to all prospective Bidders which express an intention to
submit bids.
C. PREPARATION OF BIDS:
6. Language of Bid
The Bid and all related correspondence and documents exchanged between the Bidders and the Purchaser
shall be written in (English Language). Any printed literature furnished by the Bidder and written in another
language shall be accompanied by a (English) translation of its pertinent passages, in which case, for purposes
of interpretation of the bid, the (English Language) version shall prevail.
7. Documents Comprising the Bid
The submitted bid shall include the following information. Failure to provide all requested information or to
comply with the specified formats May disqualify the Bidder from consideration.
Eligibility Documents
• Certificate of Registration with Galmudug Authority (Ministry of Commerce)
• Tax Compliance Certificate from Galmudug Ministry of Finance (TCC)
• Bank statement of the company covering last one year.
• Intent to bid form, completed, signed, and stamped (Annex 2).
• Vendor Information Form, IRC Conflict of Interest and Vendor Code of Conduct (Annex 3).
Documents required for technical evaluation:
• A cover letter explaining Bidder’s interest in supplying goods or service to the IRC.
• Profile of the company; include table of previous assignments.
• Three (3) References from current or past clients and the same clients should appear in the Vendor
Information Form in Annex 3.
• Other important documents which Bidder attaches to support its bid.
Financial Proposal - Following Eligibility criteria and Technical Evaluation.
• Bill of Quantities, complete and stamped without alteration and delivery lead time indicated only in the sheet
given for the purpose. (Annex 1)
8. Bid Prices.
The Bidder shall clearly indicate the unit price of the goods it proposes to supply. All unit prices shall be clearly
indicated in the space provided in the price schedule, and all unit prices quoted in the RFP response shall be agreed
to be in effect the period of the contract beginning on the date when the contract is executed. The Bidder shall sign
the price schedule and shall stamp the price schedule with the Bidding Company’s seal where feasible.
9. Bid Currencies
All financial rates and amounts entered in the Bid Form and Price Schedule and used in documents,
correspondence, or operations pertaining to this tender shall be expressed in (United States Dollar (USD)
10. Document Establishing Goods Eligibility and Conformity to Bidding Documents
Pursuant to Clause 7, the Bidder shall furnish, as part of its bid, documents establishing the eligibility and
conformity to the Bidding Documents of all goods and services, which the Bidder proposes to supply under the
Contract.
The Documentary evidence of the goods and services’ conformity to the Bidding Documents May be in the form
of technical specifications, literature, drawings, data (tables, graphs etc.), and shall furnish:
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• A detailed description of the goods’ essential technical and performance characteristics.
• A clause-by-clause commentary on the Purchaser’s Technical Specifications demonstrating the goods and
services’ substantial responsiveness to those specifications or a statement of deviations and exceptions to
the provisions of the Technical Specifications.
The Bidder May propose alternate standards, brand-names and/or catalogue numbers in its bid, provided that it
demonstrates to the Purchaser’s satisfaction that the substitutions are substantially equivalent or superior to
those designated in the Technical Specifications.
11. Bid Security
For the Purpose of this Tender Process, Bid Security or Bond is not applicable.
12. Period of Validity of Bids
Bids shall remain valid for 90 working days after the date of bid opening prescribed by the Purchaser. A bid valid
for a shorter period may be rejected by the Purchaser as non-responsive.
In exceptional circumstances, the Purchaser may request the Bidders to extend the period of validity. The
request and the responses thereto shall be made in writing by letter or e-mail. A bidder agreeing to the request
will not be required nor permitted to modify his bid.
13. Format and Signing
The original bid shall be signed by the Bidder or by a person or persons authorized to bind the Bidder to the
contract. Financial proposal pages of the bid shall be initialed by the person or persons signing the bid and
stamped with the Bidder’s company seal.
Interlineations, erasures, annotations, or overwriting shall be valid only if they are initialed by the person or
persons signing the bid.
Please note: A single bidder may not bid on the same tender via more than one company under his or
her ownership. In addition, bidders having close relationships with other bidders (members of the
same family, subsidiary, or daughter companies, etc.) May not bid on the same tender. This type of
action, or any other action judged by the Purchaser to constitute collusive behavior, will lead to the
bidder(s) being automatically eliminated from this tender and disqualified from participating in
future IRC tenders. On the other hand, one bidder May submit more than one offer in response to the
same tender only if the offers demonstrate clear differences in specifications, quality, lead time, and
other characteristics of the goods and services offered.

Skills Required

Attachment

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