Tender Description

The Purpose of this Request for Proposal (RFP)
It is the intent of this RFP to secure competitive proposals to select Supplier(s) for the International Rescue committee -
Somalia Program for Hydrogeological Geophysical survey, Drilling Borehole with Construction of
elevated water tank, water kiosks, pipeline extension, animal troughs, generator/guard room
and supply/installation of solar power system at Idow village under Guriel district – Ref Scope
of Services Required (Annex 3) ) and TOR (Annex 4). All qualified and interested Suppliers are invited to
submit their proposals.
The winning bidder(s) will enter into a fixed price Construction Agreement up to the completion of the requested services.
Bidders shall be domiciled in and shall comply with all Government Regulations to operate in (Galmudug, Somalia). Bidders
shall be regular tax-payers and shall furnish a copy of their operating license/certificate of registration valid for the fiscal year
(2025/2026). Bidders shall not be under a declaration of ineligibility for corrupt or fraudulent practices.

1. Cost of Bidding
   The Bidder shall be responsible for all costs associated with the preparation and submission of its bid, and IRC hereinafter
   referred to as “the Purchaser”, will in no case be responsible or liable for those costs, regardless of the conduct or outcome
   of the bidding process.
   B.THE BIDDING DOCUMENTS:
2. The Bidding Documents
   The Bidder is expected to examine all instructions, forms, terms, and specifications in the bidding documents prepared for
   the selection of qualified suppliers. Failure to furnish all information required as per the bidding documents or to submit a bid
   not substantially responsive to the bidding documents in every respect will be at the Bidder’s risk and may result in bid
   rejection.
   The Bidding documents shall include the following documents:
   • The Request for Proposal – RFP (this document).
   • Annex 1: Bill of Quantities (BoQ)
   • Annex 2: Technical Desing,
   • Annex 3: Scope of Service Required,
   • Annex 4: Hydrogeological Geophysical survey, Drilling Borehole with Construction of elevated water
   tank, water kiosks, pipeline extension, animal troughs, generator/guard room and supply/installation
   of solar power system (TOR)
   • Annex 5: Proposed Schedule/Work plan.
   • Annex 6: Pre-tender site inspection form completed during bid preparation 29-30 October 2025.
   • Annex 7: Intent to Bid Form.
   • Annex 8: Vendor Information Form, IRC Conflict of Interest and Vendor Code of Conduct.
3. Clarification of Bidding Documents
   A prospective Bidder requiring clarification of the Bidding Documents may notify the Purchaser in writing at (SOProcurement@rescue.org). The request for clarification must reach the purchaser not later than (28
   th October 2025). The
   Purchaser shall respond by e-mail providing clarification on the bid documents no later than (30
   th October 2025). Written
   copies of the Purchaser’s response (including an explanation of the query but without identifying the source of inquiry) shall
   be communicated to all prospective Bidders which express an intention to submit bids.
   C.PREPARATION OF BIDS:
4. Language of Bid
   The Bid and all related correspondence and documents exchanged between the Bidders and the Purchaser shall be written
   in (English Language). Any printed literature furnished by the Bidder and written in another language shall be accompanied
   by a (English) translation of its pertinent passages, in which case, for purposes of interpretation of the bid, the (English
   Language) version shall prevail.
5. Documents Comprising the Bid
   The submitted bid shall include the following information. Failure to provide all requested information or to comply with the
   specified formats may disqualify the Bidder from consideration.
   Documents required for the preliminary evaluation before the technical evaluation:
   • A Certificate of Business Registration with Galmudug Authority (Ministry of Commerce)
   • A Certificate of Registration with Galmudug Ministry Energy and Water Resources.
   • Galmudug Tax Compliance Certificate (TCC)
   • Bank statements of the company covering the last 12 months.
   • Bill of Quantities, complete and stamped without alteration and design (Annex 1).
   • Technical Design (Annex 2)
   • Score of Service Required (Annex 3)
   • Hydrogeological Geophysical survey, Drilling Borehole with Construction of elevated water tank,
   water kiosks, pipeline extension, animal troughs, generator/guard room and supply/installation of
   solar power system (TOR in Annex 4)
   • Schedule of work/workplan (Annex 5).
   • Pre-tender site visit form completed and signed (Annex 6).
   • Intent to bid form, completed, signed, and stamped (Annex 7).
   • Vendor information form, IRC Conflict of Interest and Vendor Code of Conduct, signed and stamped. (Annex 8).
   • Annex 7: Designs.
   Documents required for technical evaluation:
   • Company official letter explaining Bidder’s interest in supplying the good or service to the IRC.
   • Profile of the company; include table of previous assignments and proof of contracts at least 3 contract copies.
   • Three (3) traceable references from current or past clients (at least in the last one year) and the same clients should appear
   on the Vendor Information Form in Annex 8.
   • Other important documents which Bidder attaches to support its bid.
   • Proof of the bidder having drilling rig and construction equipment (ownership, photos) for later verification.
   • Hydrogeological Geophysical survey, Drilling Borehole with Construction of elevated water tank, water kiosks, pipeline
   extension, animal troughs, generator/guard room and supply/installation of solar power system at Idow village under Guriel
   district – Ref Scope of Services Required (Annex 3) and TOR (Annex 4).) with Hydrogeology/Civil Engineer CV attached.
   • Submission of No water, no payment acceptance letter signed and stamped.
   Financial Proposal - Following Eligibility criteria and Technical Evaluation.
   • Bill of Quantities (BOQ) detailing the unit price only on the sheet given for the purpose (Annex 1).
6. Bid Prices.
   The Bidder shall clearly indicate the unit price of the goods it proposes to supply. All unit prices shall be clearly indicated in
   the space provided in the price schedule, and all unit prices quoted in the RFP response shall be agreed to be in effect
   beginning on the date when the contract is executed up to the completion of the services. The Bidder shall sign the price
   schedule and shall stamp the price schedule with the Bidding Company’s seal where feasible.
7. Bid Currencies
   All financial rates and amounts entered in the Bid Form and Price Schedule and used in documents, correspondence, or
   operations pertaining to this tender shall be expressed in (United States Dollar (USD)
8. Document Establishing Goods Eligibility and Conformity to Bidding Documents
   Pursuant to Clause 7, the Bidder shall furnish, as part of its bid, documents establishing the eligibility and conformity to the
   Bidding Documents of all goods and services, which the Bidder proposes to supply under the Contract.
   The Documentary evidence of the goods’ and services’ conformity to the Bidding Documents may be in the form of technical
   specifications, literature, drawings, data (tables, graphs etc.), and shall furnish:
   • A detailed description of the goods’ essential technical and performance characteristics.
   • A clause-by-clause commentary on the Purchaser’s Technical Specifications demonstrating the goods’ and services’
   substantial responsiveness to those specifications or a statement of deviations and exceptions to the provisions of the
   Technical Specifications.
   The Bidder may propose alternate standards, brand-names and/or catalogue numbers in its bid, provided that it
   demonstrates to the Purchaser’s satisfaction that the substitutions are substantially equivalent or superior to those
   designated in the Technical Specifications.
9. Bid Security
   For the Purpose of this Tender Process, Bid Security or Bond is not applicable.
10. Period of Validity of Bids
    Bids shall remain valid for 90 working days after the date of bid opening prescribed by the Purchaser. A bid valid for a
    shorter period may be rejected by the Purchaser as non-responsive.
    In exceptional circumstances, the Purchaser may request the Bidders to extend the period of validity. The request and the
    responses thereto shall be made in writing by letter or e-mail. A bidder agreeing to the request will not be required nor
    permitted to modify his bid.
11. Format and Signing
    The original bid shall be signed by the Bidder or by a person or persons authorized to bind the Bidder to the contract.
    Financial proposal pages of the bid shall be initialed by the person or persons signing the bid and stamped with the Bidder’s
    company seal.
    Interlineations, erasures, annotations, or overwriting shall be valid only if they are initialed by the person or persons signing
    the bid.
    Please note: A single bidder may not bid on the same tender via more than one company under his or her
    ownership. In addition, bidders having close relationships with other bidders (members of the same family,
    subsidiary, or daughter companies, etc.) may not bid on the same tender. This type of action, or any other
    action judged by the Purchaser to constitute collusive behavior, will lead to the bidder(s) being automatically
    eliminated from this tender and disqualified from participating in future IRC tenders. On the other hand, one
    bidder may submit more than one offer in response to the same tender only if the offers demonstrate clear
    differences in specifications, quality, lead time, and other characteristic of the goods and services offered.

Skills Required

Attachment

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