Tender Description

PUBLIC ADERTISEMENT FOR PURCHASE AND DISTRIBUTION OF QURBANI-2025 LIVE ANIMALS (SHEEP AND GOATS) INCLUDING SECURITY, TRANSPORTATION, LOADING AND OFFLOADING COSTS IN BADHAN, BURTINLE AND LAS’ANOD DISTRICTS, SOMALIA

TERMS OF REFERENCE (TOR)

INVITATION TO BID

TENDER Ref: PL/IRS/PNTB:25/2025/Qurbani-2025/May/2025/purchase and distribution of Qurbani-2025 live animals

Islamic Relief Somalia is an international humanitarian organization that has been working in Puntland since 2006. We are committed to achieving our core vision of caring for the people of concern in all countries where we work. Our goal is to provide vulnerable communities in Puntland with access to basic needs including Water, Sanitation and Hygiene (WASH), Education, Basic Health services and Livelihood Support.

Islamic Relief Somalia has been implementing the ‘Qurbani-2025’ seasonal project which aims helping livelihood enhancement of vulnerable families in Somalia.

Islamic Relief Somalia hereby invites qualified bids for implementation of the following activities:

Please note Tender document with detail specification will be available and collect at logistics unit of Islamic Relief Garowe office from 14th May - 20th May, 2025 (05:00 PM).

Interested and eligible contractors with sound capacity, relevant experience in similar work are here by invited to collect tender document from Islamic Relief Garowe Office, Along Galkaiyo-Garowe Highway | Opposite state house junction | Behind Masjid Omar Binu Abdul-Aziz | Mubarak Section, Garowe, Puntland, SOMALIA.

Requirements for Tender Documents

1. Validity of the Quotation:

2. Delivery Time:

3. Delivery Location: Badhan, Burtinle, Las’Anod

4. Inco terms: DAP (Delivery at Place)

5. Company Profile with detailed physically verifiable contact address - this carries an evaluation mark of 5%.

6. Most recent Bank statements (printed in last 6months), with full details of account movement - (this carries an evaluation mark of 20%).

7. Valid Commercial License from the Ministry of Commerce – Puntland, (this carries an evaluation mark of 3%).

8. Tender Board Registration – Puntland - (this carries an evaluation mark of 1%).

9. Tax Clearance from the Ministry of Finance – Puntland, (this carries an evaluation mark of 1%).

10. Evidence of Past Experience in a similar/relevant work (Qurbani Live Animal Supply, Animal slaughtering, etc) E.g. (LPOs/Contracts, etc.) - (this carries an evaluation mark of 30%).

11. Supplier within the budget-(this carries an evaluation mark of 40%).

12. Currency: US Dollars.

13. Payments: Complete (100%) of the contract value will be paid once after the completion of 100% of the supply, distribution and all the related activities Qurbani live animal supplies in the indicated sites.

14. Completeness of documentation: Partial bids will not be accepted.

15. Language: English.

16. Bids: Bids should be submitted on the IRS RFQ signed and fully stamped.

17. Evaluations of Quotations: Only responsive bidders to the technical specifications of the bid will be evaluated.

18. Award of a Purchase Order/Contract: PO/Contract will be awarded to lowest acceptable priced technically qualified bidder. The successful bidder will sign a Contract (Purchase Order) as per the Islamic Relief Somalia General Conditions of Contract for Procurement of Goods or Services.

Sharuudaha Xoolaha Laga rabo (Requirements for the live animals)

1. Riyaha waa in ay jiraan 2 sano

2. Iduhu waa inay jiraan 2 Sano

3. Xooluhu waa inuu caafimaad qabo aysana kamuuqan dhawacyo jirka ah"

4. Waa inuu xubnihiisa u dhanyihiin sida afarta adimood, Indhaha iyo Geesaha.

5. Waa inuusan weyd/caato ahayn.

6. Waa inuusan duq ahayn"

7. waa inuusan wax xanuun ah qabin sida Shubanka, nabaro jirka ah, rniisaan yari,uusan lahayn ayna

8. kamuuqan wax calaamad jiro ah"

9. Xoolaha waa in aysan jiis ahen waa in ay caafimaad koda taam yahay, laf dhabarka ay ka jabneeyn, geesahooda ee isku dheeli tiranyihin, lugahoda ay fiican yihin, caafimadkoda iyo fajignaantoda ay ficantahay, waa inay xoog leeyihin, xubnahooda waa in ay dhameestiran yihin, waa in ay tagnida iyo socodkaba aysan dhib ku qabin, cuntada ay furantahay waa inay dhogortodana ay qurux badantahay oo aysan daadaneynin

10. Qalitaanka xoolaha waa inuu bilowdaa salaada ciidul-Adhka kadib lana soo gabagabeeyaa kahor inta aysan qoraxda dhicin on 13th of Dhul Hijjah.

Basic requirement

1. Goats must be minimum of   2 years of age.
2. The sheep must be minimum of 2 years of age. 
3. The shoats must be healthy, no injury on the body
4. The shoats should not be emaciated / thin
5. It must be healthy with no any diseases, diarrhea, and skin lotion and with a minimum of 16kg of flesh meat (after head and stomach removed)
6. Animal for sacrifice must be health animal and must not be Sick and weak Animal that cannot walk to the place of sacrifice.
7. The animal must be free from defects such as: blindness in both or one eye, animals born without ears or a third or more of an ear or the tail cut off, a horn broken off from the root, animals that are squint eyed, animals with total lameness of one or more legs, The shoats must be comprehensive; not limping or have broken arm or any other defect 
8. The animals should not be deformed, the animals should be in normal condition, backbone should be flat or straight, horns are balanced, the legs are symmetrical; animals should be healthy, active and reactive when approached; animals’ health is required to agile, strong, vibrant, not limp, not agitated, and with good appetite; animals skin hair have to fine and shiny and does not fall off easily
9. The days of Qurbani commence after the Eid Salaah and continue next three day that follow Eid day, actually it ends just before sunset on 13th of Dhul Hijjah.

Note:

• All the meat and meat product should be strictly handled with proper hygiene, the slaughter men need to wear gloves, face marks and overall

• All the equipment’s and slaughtering tools such as knives and panga need to be cleaned and sterilized regularly

• All the slaughtermen and any other person handling the meat should WASH hands thoroughly for over 20-30 seconds

• Ensure they is availability of safe and clean water, preferably tap must be stalled at the site of the slaughtering.

• All the slaughter men and other meat handlers should sterilize their hands and body before starting slaughtering of meat.

• The vessels for transportation of the meat must be very clean and to the standard.

• Bidder should be ready to distribute the meat at the distribution sites that will be identified by IRS staffs in the above-mentioned locations.

• Each distribution per site will be done for a minimum of one (1) day at each site

• Each household is entitled to receive 1/2 goat/sheep (2 HHs per goat/sheep) equivalent to a minimum of 8kg per household.

• Distribution and slaughtering will start immediately after the prayer 

• The bidder will be responsible for the security of the live goats including the meat until it is fully handed over to the beneficiary.   

• The bidder is responsible for all the waste management of the offal and cleanness of the distribution site, the animals also need to be slaughtered in any designated site that have been approved by the local authority

• The supplier is to quote 

• The bidders are required to liaise with the local authority in all the areas of the distribution prior to the day or week of distribution.

• The bidders are required to pay all the road levies or any other tax that is deemed necessary including the security of the live animals to the slaughtering sites

• All the animals are inspected prior to the slaughtering and post mortem inspection will be done prior to two days by the tertiary doctors and any animal found not fit have to be replaced immediately.

• Any carcase that is condemned during the ante mortem inspection by the veterinary doctors is at the expenses of the contractors and replace of the same should be done immediately, this includes proper disposal of the affected carcase according to the law.

Skills Required

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