Organizational Setting
The key mission of the FAO Representation in Somalia, which is led by FAO Representative (FAOR), is to assist and support the national government to develop policies, strategies and programme aimed at accelerating the Implementation and achievement of the Sustainable Development Goals (SDGs) in FAO's global mandate and Strategic Objectives. More specifically, FAO's response aims to address national needs and priorities in achieving food security, reducing hunger and malnutrition, developing agricultural, fishery and forestry sectors, and ensuring the sustainable use of environmental and natural resources and respond to recurrent emergencies. The current portfolio of activities of the FAO Representation in Somalia includes a wide scope of technical support interventions ranging from policy support through livestock and crop production, to natural resource management, Nutrition, value chain, food security analysis and water and land information management. FAO is also implementing several emergency, resilience-building, and development interventions, with the support of its five field offices and close to 400 staff in partnership with the Federal and State line ministries.
The grade of the position is SC-11.
Reporting Lines
Under the overall supervision of the FAO Representative in Somalia, and the direct supervision of the International Technical Advisor
Technical Focus
The incumbent will be responsible to lead and assume the daily management of the core Central Project Implementation Unit (CPIU), including administrative, financial, procurement, and other related tasks as specified in the Operational Manual
Tasks and responsibilities
• Coordinate the work and performance of the CPIU staff (administrative, financial, procurement, logistics, and other support affiliate workforce) as well as staff in the field offices contributing to project implementation as described in the terms of reference ascribed to each staff member (Affiliate workforce).
• Request CPIU specialists to prepare monthly work plans and ensure that they implement the tasks assigned to them as per their respective plans, including but not limited to planning and development of AWPBs, procurement plans, recruitment of expertise, budgeting, logistics, and field visits. The monthly work plans will inform on implemented tasks, other ongoing and in the pipeline.
• Oversee the performance of the PMU staff. Prepare and submit to FAO Somalia annual staff performance assessments.
• Ensure that the procurement of services, supplies and goods are drafted, approved, launched, and operational as per FAO procurement policy in a timely manner.
• Revise periodically and in close coordination with the concerned CPIU staff members the Operational Manual, the Procurement Plan (PP) and the financial plan. Report promptly to the ITA on any matters that necessitate to act during the project execution process.
• Coordinate the elaboration of Expression of Interest (EoI)/Request for Quotations (RFQ), Tender/Invitation to Bid (ITB) or Request for Proposal (RFP) in line with the Agreement, the Ugbaad outcomes and outputs, and FAO financial and procurement requirements. Take part in the committees entrusted to receive and evaluate quotations, bids or proposals in full compliance with FAO and GCF Financing Agreement rules and regulations. Submit final versions to ITA for clearance.
• Facilitate the missions of FAO representative and consultants, including overseeing the sound preparation of agendas, travel logistics and other required arrangements in close coordination with FAO Somalia.
• Participate in field missions to follow up on activity-based progress in the targeted regions and districts.
• Support the ITA in preparing Ugbaad closure phase.
• Contribute to the supervision of the execution of the M&E system applied in the project. Ensure that the system is coherent with the requirements of each of the project components.
• Contribute to the knowledge management and dissemination of the project outputs.
• Lead the organization of and reporting on the project meetings, workshops and multi-stakeholder events as identified in the project documents.
• Support the ITA in the development of a communication strategy and oversee the dissemination of Ugbaad progress, success stories and best practices through establishing and updating Ugbaad webpage, social media, press releases, and other communication tools.
• Support the ITA in developing annual performance assessments of the CPIU staff.
• Perform any other relevant tasks as assigned by FAO Somalia.
FAO Standards and guidelines:
Liaison with the OCC will be maintained, either directly or through an agreed focal point/coordinator, to ensure compliance with OCC standards, appropriate review and clearance processes.
All communication materials will follow FAO clearance processes and comply with FAO standards, including:
FAO Strategic Framework 2022-31: https://www.fao.org/strategic-framework/en
FAO social media policy and guidelines: https://www.fao.org/2/socialmedia
Social Media Branding Guidelines: https://openknowledge.fao.org/handle/20.500.14283/cb5044en
FAOSTYLE: https://openknowledge.fao.org/handle/20.500.14283/cb8081en
FAO terminology http://www.fao.org/faoterm
FAO Names Of Countries https://www.fao.org/nocs/en
Story guidelines, Story template, UN map standards, FAO logo policy and related branding guidelines (available to staff).
Further guidance regarding FAO communications, policies and procedures can be found through the FAO intranet, OCC section.
• University degree or Advanced university degree in economics, finance, agricultural economics, rural development or environmental science.
• Six years of relevant experience with a first-level university degree, or four years with an advanced degree, in project management roles related to rural development, natural resource management, technical cooperation activities, finance, procurement, operations, implementation, and supervision of projects and programs.
• Working knowledge (level C) of English.
• National of Somalia.
FAO Core Competencies
• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement
Technical/Functional Skills
• Communicating to build understanding and support.
• Engaging in continuous learning.
• Planning organizing and delivering quality results.
• Understanding FAO mandate and its global context.
• Working together in teams and partnerships.
• Good understanding of hardware and software in areas of data processing, data storage and communication.
• Willingness to travel to various regions of Somali
ADDITIONAL INFORMATION
FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.
To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.
If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance: https://fao.service-now.com/csp
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