Job Description

SPECIAL VACANCY NOTICE

Open to Internal and External Candidates

Position Title: National Information Management Officer

Vacancy Number:SVN/IOMSO/007/2024

Duty Station: Nairobi, Kenya (IOM Somalia)

Classification: National Officer Category, Grade NO-A

Type of Appointment: Special Short Term, nine months with possibility of Extension

Estimated Start Date: As soon as possible

Closing Date: 21 April, 2024

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context:

Under the overall supervision of the Deputy Chief of Mission and under direct supervision of Head of Programme Support Unit (PSU) and in close coordination with Programme Managers, the National Information Management Officer will be responsible for coordinating and ensuring the implementation of the Information Management aspects of IOM programmes in Somalia.

Core Functions / Responsibilities:

1.In close coordination with relevant programme focal points and programme managers, as well as with the MEAL team, coordinate the provision of Information Management (IM) support including data management, analysis, visualization, and mapping for all departments in the mission.

2.Analyze data to highlight information gaps and for evidence-based response planning and programme development.

3.In close coordination with relevant units, participate in the development and implementation of the technical aspects of IM and data analysis solutions for the workflow and documentation management of the administrative and operational processes of the mission.

4.Work closely with United Nations (UN) agencies, Non- Governmental Organizations (NGOs) and other stakeholders on matters related to IM and participate in the relevant working groups, including IOMs inputs for UNINFO, FTS, and other UN reporting platforms.

5.Train national Information Management/M&E focal points across various programmes to support the development and release of national level IM products.

6.In close coordination with the MEAL Coordinator, contribute to the development and enhancement of the integrated methodology for data collection and information packaging as required and needed by programmes and in line with the Country Strategy and institutional reporting requirements such as the Institutional Questionnaire or Kobo Toolbox.

7.Facilitate and provide guidance for the effective use of the designated information systems, including offline and online platforms, application tools, and other systems to ensure the implementation of information management mechanisms.

IOM is committed to a diverse and inclusive work environment. Internal candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

8.Coordinate the timely preparation and generation of country and global level information products, as well as information sharing and dissemination to all relevant channels in close coordination with communications unit.

9.Ensure that the implementation of the information management systems and application adhere to IOM Data Protection Policy and Information Technology and Communication (ITC) Policies and Standards, including on system and data security.

10.Review information products including statistical reports, maps, and other products in relation to design and implementation.

11.Perform such other duties as may be assigned.

Experiences and Qualifications

Required Qualifications and Experience

Education

• University degree in Computer Science, Media or Social Sciences, Information Management/Data Analysis, or a related field from an accredited academic institution or; with two years of relevant professional experience.

Experience

• Knowledge on disaster risk management is required.
• Experience and abilities using two or more of Relational Database Management Systems such as MS Access, MS SQL Server, MySQL, PostgreSQL, Oracle are a definite advantage.
• Experience and abilities using Geographical Information Systems such as Geodatabases.
• ArcGIS software, and other operational mapping tools.
• Experience in the development and implementation of ODK or any other mobile data collection

tools.

• Experience working in international organizations, humanitarian community, and familiarity with

the humanitarian reform and cluster approach.

• Experience in project management and implementation, including a good understanding of results-based management and M&E principles.
• Experience of designing and querying databases in MS SQL server or MySQL (2-5 years

preferred); and,

• Experience using GIS Applications such as ESRI Arc GIS or Map Info.

Skills

• Proven skills to collect, manage and analyze statistical information.
• Ability to formulate IM-related technical requirements and Operating Procedures
• Ability to translate planning-specifications into technical briefs for data capture and analysis, and vice versa.
• Ability to compile and holistically analyze diverse datasets.
• Demonstrated team building and information management skills.
• Demonstrated understanding of different data collection methodologies
• Understanding of relational data theory; Advanced data visualization and information design skills
• Knowledge of the following programming languages: VB, .Net, C#, Visual C and Oracle
• Advanced Relational and Database Management Systems development skills is required; and,
• KoBo design and implementation for mobile data collection

Languages

For all applicants, fluency in English and Somali is required (oral and written).

Working knowledge of French or any other UN Official language is advantageous.

Required Competencies

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent, and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected, and fairly treated.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge continuously seeks to learn, share knowledge, and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring, and motivational way.

Other

Any offer made to the candidate in relation to this special vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa, and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighboring country that is within commuting distance of the duty station will be considered.

In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighboring country located within commuting distance, and a work permit, as applicable.

Skills Required

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