Job Description

EXTERNAL VACANCY

    MEDECINS SANS FRONTIERES (MSF) – SOMALIA MISSION

MSF is an independent humanitarian medical organization providing emergency medical aid to populations in need. MSF Somalia mission is seeking a qualified person for the position below:

Job Title   : MEDICAL DATA PROCESSING OFFICER

Work Location           : GURIEL_SOMALIA

Start date                   : AS SOON AS POSSIBLE

Length of contract    :  Fixed term (1year) 100% with 3 to 6 months’ probation period.

Main Purpose

Carrying out medical data collection and entry activities into the mission database recording all relevant clinical and demographic data on patients and ensuring data quality/reliability, according to MSF protocols and maintaining confidentiality while producing the appropriate, updated documents for the medical team in order to support decision making processes.

Accountabilities

·         Performing data entry of all epidemiological information into select databases program and creating appropriate reports, providing data for project development purposes.

·         Ensuring that all data entered has been authorized and that appropriate documentation has been received (patient records, treatment monitoring, etc.). Ensuring that all data entry processes occur in a timely and efficient manner.

·         Ensuring all data collected and entered to databases is consistently accurate and complete. Being responsible for ensuring that quality control queries of the database are followed up, ensuring identification of data entry errors and corrections. Immediately reporting to the supervisor, any anomalies in the database

·         Filing documents according to MSF standards

·         Communicating regularly with the HCW’s, assisting in the (re)training when necessary, on proper registration of patients, proper filling of the various forms, clarifying queries, obtaining missing information and correcting errors, ensuring they have ongoing sufficient supplies of necessary hardcopy data collection forms

·         Assisting in the compilation and preparation of regular reports and providing detailed information to medical and laboratory teams (weekly, monthly, according to patient treatment requirements).  

MSF Section/Context Specific Accountabilities

For Guriel's Istarlin Hospital, among specific responsibilities, the Medical Data Processing Officer's duties include:

·      Performing data entry of all epidemiological information into DHIS2.

·      Ensuring that all data entered are authorized and appropriate documentation has been received (patient records, treatment monitoring, etc.).

·      Ensuring the registration book(s) are accurate, complete and reliable for reference at all times.

·      Ensuring medical team have the adequate update version of data collection tools.

·      Ensuring that all data entry processes occurs in a timely and efficient manner.

·      Ensuring all patients have a unique ID before registration. No duplicates can be found in the database (DHIS2).

·      Ensuring that there is neither missing nor invalid data in the medical database DHIS2.

·      Ensuring proper and secure patients’ file storage and completeness for easy access.

·      Looking after all equipment provided and keep recording area clean and tidy, giving special importance to all patient files.

·      Reporting any issue concerning data management to the line manager/supervisor promptly.

·      Elaborating statistical reports when required by the medical team and supervisor.

·      Ensuring, promote and maintain confidentiality regarding all information registered and keeping data safe and filed appropriately.

·      Collecting data of any occurring outbreak (measles, cholera, diphteria, meningitis, Kala Azar, etc.).

·      In conjunction with EPI supervisor and NTS, tracking all missing data and encode them.

·      In conjunction with the supervisor, ensuring data quality is checked daily, weekly and monthly for better reporting.

·      Following MSF policies and guidelines at all times, strict compliance with code of conduct.

·      Prioritizing the data according to the instructions given by the data supervisor.

·      Ensuring that all data entry processes occur in a timely and efficient manner.

·      Ensuring all data coversheets and weekly tally sheets collected are consistently accurate and complete before recording into the HIS database and if not, inform the supervisor.

·      Ensures updating, correcting all the missing data, in-compete, and removing the duplicate data after you receive the data cleaning report from the data supervisor.

·      Weekly updating registres for admission for all departments.

·      Back up all data files regularly to avoid loss of data.

·      File both soft and hard copies for institutional memory.

·      Support any new protocol, procedures, or system implementation introduced by MSF or approved by MSF.

·      Demonstrating flexibility to do additional tasks over normal working hours and according to the needs of the project.

Experiences and Qualifications

Education

·         Essential, higher education with proven computer literacy, degree in Information and Technology (IT) or mathematics field, desirable

Experience

·         Minimum 2 years work experience with MSF or other INGO’s in data entry/analysis (submit certificates as proof of experience).

Language

·         English language essential, Somalia language desirable.

Knowledge

·         Essential computer literacy (word, excel and internet)

Competencies

·         Results and Quality Orientation L1

·         Teamwork and Cooperation L1

·         Behavioural Flexibility L1

·         Commitment to MSF Principles L1

·         Stress Management L2

Skills Required

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