Job Description

Organizational Profile

Founded in 1991, Secours Islamique France (SIF) is an international NGO that has worked in France and around the world for over 30 years. SIF acts wherever there are humanitarian and social needs by delivering emergency relief, development programs and advocacy campaigns without proselytism or discrimination. The SIF Kenya and Somalia Mission was registered in 2012 and implements humanitarian and development programs in Education and Child Welfare, Food Security and Livelihoods, and Water, Sanitation and Hygiene (WASH) interventions to support vulnerable communities.

Position overview

SIF is seeking a qualified and motivated Logistics Assistant to support the implementation of its operations in Kismayo, Somalia, under the FIFSAN program. The Logistics Assistant will provide day-to-day operational and technical support across procurement, logistics, asset tracking and office administration. The role will support in ensuring that procurement and logistics activities are efficient, properly documented and compliant with SIF policies, donor requirements and applicable regulations. The successful candidate will demonstrate strong organizational skills, integrity, accountability and the ability to work effectively in a humanitarian operating environment in carrying out the following responsibilities:

• Procurement: Support procurement planning, supplier sourcing and evaluation, purchase documentation, delivery follow-up and maintenance of accurate procurement records in line with organizational and donor requirements.
• Fleet and Transport Management: Assist with vehicle movement planning, fuel monitoring, maintenance scheduling and tracking of vehicles, generators and other assets.
• Stock and Warehousing: Monitor stock levels, verify incoming deliveries, maintain inventory records and support regular stock counts and asset tracking.
• Office and Equipment Management: Support the proper functioning of office facilities and equipment and ensure logistics documentation is securely maintained and well organized.
• Reporting and Compliance: Contribute to logistics reporting, maintain accurate records for audit purposes, and ensure compliance with organizational procedures, donor requirements and relevant regulations.
• Coordination and Safeguarding: Coordinate with relevant teams and service providers, promptly report operational or security concerns, and uphold organizational safeguarding and Do No Harm principles.

Experiences and Qualifications

The successful candidate should meet the following requirements:

• A degree or diploma in Purchasing and Procurement, Supply Chain Management, Business Administration or a related field.
• At least two years of relevant experience in logistics, procurement or supply chain management with a non-governmental organization (NGO).
• Good knowledge of logistics and supply chain management principles, including inventory, fleet and asset management.
• Basic knowledge of electricity, engines and vehicle mechanics.
• A valid driving licence is an added advantage.

Additionally, the successful candidate should demonsrate competencies in:

• Good computer skills, particularly in Microsoft Word, Excel and Outlook.
• Strong organizational, planning and prioritization skills, with attention to detail.
• Good communication and teamwork skills.
• High standards of integrity, accountability and professionalism.
• Practical problem-solving skills and the ability to adapt to changing operational needs.
• Commitment to child safeguarding, confidentiality and the Do No Harm principles.

Do No Harm Principle

Secours Islamique France considers diversity a strength. We therefore review all applications, provided they demonstrate the skills required for the position to be filled. As a humanitarian NGO, SIF is committed to respecting the humanitarian principle of “Do No Harm” and ensures that the safety of our beneficiaries (including children), employees, volunteers, partners, and service providers is a primary consideration in all its activities. SIF maintains a zero-tolerance policy toward any form of fraud, corruption, psychological/sexual harassment, abuse or violence of any kind, and, more broadly, any breach of legislation, regulations, the Child Safeguarding Policy (CSP), or the internal code of conduct, both at headquarters and in the field. In line with these principles, this position is subject to a criminal record check as well as professional reference checks. Our charter is a genuine commitment: we mobilize all of our staff to promote, share, and uphold the principles set out. Together, let’s rise to the challenge for solidarity that transcends differences."

Skills Required

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