Job Description

25th September ,2025

Invitation for Application for Vacancy Reference NO: MUSA/SOM/578/Beledweyne Field

Office/September/2025 for HR#578

About the organization
Mercy-USA for Aid and Development (Mercy-USA) is a Non-Profit making organization, dedicated to alleviating human suffering and supporting individuals and their communities in their efforts to become more self-sufficient. Incorporated in the State of Michigan in 1988, Mercy-USA’s projects focus on improving
health, nutrition and access to safe water and as well as promoting economic and educational growth around the world.
Mercy-USA Somalia Program has been implementing Health, Nutrition, Education and wash among other projects funded by it is HQ and Donors since 1994 in Somalia
Mercy-USA Somalia program hereby invites qualified and interested applicants to submit applications for the position of Logistics Assistant to be based in Beledweyne District, Hirshabelle state-Somalia

NATURE AND SCOPE:
The Logistics Assistant will provide crucial support to the operations of Beledweyne Field office by efficiently managing administrative tasks and logistics operations. This role involves coordinating office administration activities, managing inventory, Warehousing, transport, lease and supporting procurement processes. The Assistant will also assist in support functions including HR, administration, procurement, maintaining records, and ensuring compliance with organizational policies and procedures. The position requires strong organizational skills, attention to detail, and the ability to work effectively in a fast-paced environment. The Logistics Assistant will play a key role in supporting the smooth functioning of Mercy-USA Somalia's programs and initiatives at Beledweyne Field office

Job description
• Provide general administrative support, including filing, photocopying, and organizing documents.
Assist in preparing correspondence and reports.
• Review, format and edit all reviewed Reports and Contractual agreements for the Field office before printing and submitting for signing.

• Maintain a database of all service provider contractual agreements and keeps a file of all copies Agreements for the Beledweyne Field Office.
• Receive and dispatch Non-Food and supplies Items as needed from the warehouse to the facilities stores.
• Responsible for vendor follow up on required documentation when receiving goods and follow up with projects on required documentation when a service has been delivered by the project(s)
• Follow up and reconciliation of all waybills used for the distribution of project materials and make sure that copies are filed properly for to enhance easy retrieval of required documentation.
• Maintain a systematic and easy to use filing system of property records in full compliance with the Mercy-USA Somalia Property Management Manual and makes information available during audits.
• Support in maintenance and updating of assets and inventories records at the field offices, working closely with the procurement and Logs team at the country office.

Experiences and Qualifications

JOB SPECIFICATION AND REQUIRIMENTS
QUALIFICATIONS ESSENTIAL DESIRED
Academic

• Degree in Business Administration and/or Logistics related field preferred
• Professional qualification will be an added advantage

Degree in the specified field will be an added advantage

Gender & Position category

• Both Genders and female candidates are encouraged to apply
• Position category is a local position at state level

Experience

• Minimum of 3 years relevant work experience in a similar role.
• Computer skills in MS Office.
• Experience working as Logistics in a humanitarian/recovery context
• Experience working in Somalia
• Fluency in English and Somali, both written and verbal.
• Added advantage Experience of implementing OCHA funded projects

• Previous INGO experience from working in complex and volatile contexts is added advantage

Work related skills

• Good time management skills

• Strong communication skills, counseling, and training skills. Good communication and interpersonal skills.
• Possess cultural awareness and sensitivity.
• Ability to work independently and as part of a team.
• Knowledge of the context in Somalia is an essential
• Ability to plan and coordinate
• Ability to work under pressure and meet deadlines
• Ability to work in harsh conditions Cultural sensitivity and willingness to work in challenging and unpredictable environments
• Ability to work independently, develop work plans, and meet deadlines.
• Aggressive and Result Oriented
• Able to identify program challenges and plan and communicate alternatives for smooth program implementation

Personal attributes

• Ability to work under pressure
• Trustworthy
• Team player
• Responsiveness
• Strong interpersonal skills
• Integrity

Working Conditions

• This position requires working in remote, high-risk areas with limited infrastructure.
• Frequent travel to Health facility locations within the assigned region.
• Commitment to the humanitarian principles of neutrality, impartiality, and accountability.

We Offer:
Contract Duration:

1 year contract with possibility of extension subject to funding availability

Salary/benefits: According to Mercy-USA salary scale and terms and conditionsWork location: Beledweyne District
Start date: From 28th October 2025
Reporting to:

Health Officer & PROCURMENT/LOGISTICS OFFICER

Skills Required

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