LOGISTICS ASSISTANT

Job Detail

Location:

Muqdisho
Company:

UNSOS
Type:

Full Time
Category:

Supply Chain And Logistics
Positions:
Experience:

5 Year
Gender:

No Preference
Degree:

Secondary
Apply Before:

Sep 15, 2024

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Job Description

Org. Setting and Reporting
This position is in the Mission Support Center (MSC) of the United Nations Support Office in Somalia (UNSOS) and is based in Mogadishu. The incumbent will report to the Chief, Somali Security Forces (SSF) Support Unit.
Responsibilities
Under the overall supervision and guidance of the Chief SSF Support Unit, the Logistics Assistant will be responsible for the following duties: Logistics • Identifies all routine, mandated logistics support to Somali Security Forces (SSF). • Prepares, implements, and controls appropriate methods to deliver logistics support to Somali Security Forces (SSF) and to cater to them, ensuring optimal utilization of available resources. • Provides logistical and operational support to Somali Security Forces in terms of life support commodities and services such as fuel and rations in coordination with the mission Life Support Section/unit. • Participates in generating an effective and efficient logistics planning and coordination for the Somali Security Forces. • Maintains, updates, and ensures accuracy and completeness of computer database recording requisition details, purchase orders, delivery, and invoice actions. This includes coordinating on delivery schedules, follow-up and receipt of Receiving and Inspection (R&I) Reports, verification of invoices against R&I reports, recording contract status at all stages of processes. • Prepares routine office correspondence. Supply/Transport/Movements • Coordinates transportation requirements to the Somali Security Forces (SSF), including staff movement for duty purposes and troop deployment/rotations. • Coordinates the provision of approved ad-hoc logistics support to the Somali Security Forces. • Conducts regular sector visits to assess life support delivered to the Somali Security Forces. • Conduct regular inspection of inventories of assets purchased through Trust Funds. Keep an accurate and updated database for SSF Inventories received through Trust Funds. • Register, raise cargo movement requests and movement of personnel request from SSF for approval. Provide relevant pre-boarding briefing to SSF passengers traveling on UN aircraft in accordance with UN rules and procedures. • Completes periodic reports and documentation regarding provision of logistics support to SSF. • Coordinates consumables and spare parts consumption rates and usage patterns. • Controls and manages supply related items requisitioning and delivery. • Records contract actions and monitors activity. General • Familiarizes new staff with respect to work requirements and applicable UN guidelines and office procedures. • Maintains supporting files, database, and monitors reports. • Performs other duties as required.

Experiences and Qualifications

Competencies
Professionalism: Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. Planning and Organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently. Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.
Education
High school diploma or equivalent is required. Technical or vocational certificate in logistics or transportation, asset management is desirable.
Job - Specific Qualification
A valid Driver's license, including the ability to operate a manual-transmission light vehicle in 4x4 conditions, is required.
Work Experience
At least five (5) years of progressively responsible experience of practical logistics operations or related area is required. The minimum years of relevant experience is reduced to five (3) for candidates who possess a first-level university degree or higher. Experience in large-scale transport fleet management is desirable. Experience in humanitarian activities in disaster management and responses is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For this position fluency in English (both oral and written) is required. NOTE: ''Fluency'' equals a rating of ''fluent'' in all four areas (read, write, speak, understand) and ''Knowledge of'' equals a rating of ''confident'' in two of the four areas.
Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
Special Notice
• This position is temporarily available through 30 June 2025. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment. • While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. • Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station. • This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment. • The candidate is responsible for any travel expenses incurred in order to take-up the appointment. All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. • Interested applicants who are working with UN Contractors must fulfill the obligations of their contracts with the UN Contractors in order to be eligible to apply for this vacancy. • The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position. • When completing the Candidate Profile form, ensure ALL fields, ALL professional experience and contact information are completed and up-to-date. This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact. • This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15. • Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation. • Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

How To Apply

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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