Tender Description

Somaliland, 22nd December 2025 **Tender Reference: SOM1065/2025/103** **Tender Procedure: National Open Tender** Madam, Sir,  Welthungerhilfe (WHH) is one of the biggest private humanitarian and development organizations in Germany. It was founded as the National Committee for the Freedom from Hunger Campaign, of the Food and Agricultural Organization of the United Nations (FAO), in 1962. Welthungerhilfe is non-profit, non-political, and non-denominational. It has operations in about 40 countries worldwide (Asia, Africa and Latin America). Welthungerhilfe has been active in Somaliland since 2001 as maintained an office in Hargeisa and now sub-offices in Borama and Burao. Welthungerhilfe in Somaliland focuses on multi-sector approaches by linking climate-adaptive Agriculture and Natural Resource Protection with Economic Development, as well as safe, sustainable Water, Sanitation and Hygiene solutions and Nutrition Practices at the household level. To empower women and achieve gender equality, we recognize gender main streaming in our projects and program as critical and strategic. We aim at strengthening decision-making powers of marginalized groups through fostering an enabling and respectful environment that includes men, women, youth, children, elderly, and people with disabilities to support them in leading self-determined lives.  SOM1065 (climate-resilient wash and livelihoods package for resilient somali landscapes in Togdheer, Sanaag, Sool and Awdal regions) is a resilience project funded by BMZ. Livelihoods and resilience of vulnerable agrarian and agro- Pastoralist people are strengthened through protection and restoration of key natural resources and WASH services in agrarian, pastoral, and agropastoral areas through  community-led actions and improved market access for key rural value chains. WHH through its project SOM 1065 Financed by the BMZ, is currently in the market for the supply of purchasing 300 hygiene kits for the sites in new top-up sites

 1. **Remarks and special condition:** All offers must meet the terms, and conditions specified in the tender document. The quality and quantity must be in line with the specifications stated in this tender/RFQ: 

* WHH holds the right to make slight changes to the technical specifications and quantities provided.  

* In case an alternative to the specified items is offered, the supplier must clearly indicate the specification and excessively document with pictures.  

* Offloading, packaging, delivery/transportation to agreed location, and unloading cost should be inclusive of commodity price. 

* Supplies are obliged to indicate the current location of stock and availability of the items offered. 

* Offered price should be inclusive of all taxes, duties, and other cost in accordance with the law of Somaliland. 

* Payment of all taxes according to the law of Somaliland is the sole responsibility of the supplier.

 1. **General Information** * 

The **Commodities or supplies**  shall be delivered to Welthungerhilfe (WHH) in Burco Field Office **Please refer to RFQ for details on quantity and specifications of the items:** **Important Dates:**

Checking the documentation, list of valid offers and proceeding the evaluations.

1. **Participation:*

* The tender is open on equal terms to all legal persons participating either individually or in a group (consortium) of tenderers or companies which are legally registered and established locally in Somaliland, with the financial capability to deliver the goods to Welthungerhilfe office in Burco.

 1. **Important Documents** The following organizational documents must be read and all the companies who submit their responses it means they read well and accepted the following policies. 

1. Compliance policies published by WHH from time to time, including the Anti-Terrorism Policy, Child Protection Policy, Code of Conduct, Data Protection Policy, Information Security Policy, Policy Against Conflicts of Interests, Policy Against Corruption, and Policy Against Sexual Violence (current versions are accessible here: [https://www.welthungerhilfe.org/policies/en/](https://www.welthungerhilfe.org/policies/en/) (“**Compliance Policies**”)); 

1. **Contradiction or errors in the bid documents:**

 If the bidder notices contradictions or errors in the bid document or specifications that are unclear, the bidder must clarify the issue by making queries before the deadline for the submission of bid documents.  The principle hereby agrees to clarify all queries to all interested bidders upon request.  

1. **Alteration or withdrawal of bids:**

 Bidders may alter or withdraw their tenders by written notification prior to the deadline for submission of the bid document. No bid may be altered after this deadline. Withdrawals must be unconditional and will end all participation in the tender procedure. Any such notification of alteration or withdrawal must be prepared and submitted in writing before the deadline. The outer envelope must be marked ‘**Alteration’ or ‘Withdrawal’** as appropriate, or the online email must be addressed as the same. No bid may be withdrawn in the interval between the deadline for submission and opening of bids and the expiry of the tender validity period. Any correction of information must be clear and is to be confirmed by signature, specifying the date.

 1. **Error in Calculation:** Bids submitted by interested bidders will be checked for any arithmetical errors in computation and summation. Errors will be corrected by the evaluation committee as follows:

 * Where there is a discrepancy between amounts in figures and in words, the amount in words will be the amount considered.

 * Where there is a discrepancy between a unit price and the total amount derived from the multiplication of the unit price and the quantity, the unit price as quoted will be the price considered. 

 * Amounts corrected in this way will be binding on the bidder. If the bidder does not accept the rectified price, its bid will be rejected and consider as invalid. 1. **Packaging and picking:**

 The packaging must be appropriate to the nature (size, weight) of the items and meet set standards and should avoid transport damages, all the instruction of how the packaging should look likes in on the item descriptions above and must be follow.  

1. **Delivery time & conditions:** 

* The offer should indicate the number of days required to deliver the goods upon reception of the purchase order.  

* All items must be delivered as agreed or according to the delivery plan when indicated.

 * Delivery must be announced to consignee at least 24 hours in advance for purposes of proper planning. 

* In case of exceeding the delivery time by more than three (3) days after the signing of contract, Welthungerhilfe has the right to cancel the contract without any obligation or compensation towards the supplier.

 * The delivery of quantity and quality that do not meet the required specification as indicated in the RFQ or in accordance with the agreed samples provided, will be rejected, and returned at supplier’s own cost.  1.

 **Prices:** All prices must be indicated/quoted in USD **ONLY**, inclusive of all taxes applicable to the law of Somaliland. The cost of transport for the whole consignment to WHH office in Borama and Buroa shall be borne by the supplier. Prices, once quoted, cannot be changed for the period specified in the tender document and is guaranteed by the bidder.  

1. **Ordering Party** Welthungerhilfe (WHH), Somaliland Office  Address: Hargeisa, Masale area Behind Ambassador Hotel Close to Djibouti Consulate 1. **Samples:** Only qualified suppliers will be informed at least three (3) days in advance for inspection of the samples which will be delivered to WHHs office for inspection before the award of the contract. 

 1. **Inspection:** 

The goods/items will be inspected on quality and quantity by WHH at the venue of delivery. 1. 

**Documents:** 

Following documents must be submitted on or before tender closing: 

* Written quotation on company’s letter head including specifications *

 **Validity of offer estimated delivery time, and location where the items are available.

** * WHH Supplier Declaration form (**refer to Annex II)** signed, dated, and stamped. 

* Valid Commercial licence from the Ministry of Commerce 

* Valid Tax clearance Certificate 

* List of references with similar business preferably INGOs (Include contacts like email, phone numbers and names) 

* Proof of experience doing similar business at least three (3): A previous contract or a Purchase Order **16. 

          Bank Account Criteria**

 Bidders need to have a bank account where the company or individual is officially registered. The following information should be provided to Welthungerhilfe: * Account name * Account number * Bank name * Swift Code 1.

**Evaluation and Award Criteria:*

* Only the companies submitted full documents stated in section 15. Will be assessed following Best value for money approach, which is a combination of price, quality & delivery period * Price 70% * Delivery schedule 10% *  quality of goods 30% The assigned points per criterion listed above will be calculated in reference to the obtained proportion from the budget allocated for the entire procurement in comparison to the offered value per criteria multiplied by 10 in order to obtain a grading scale per criteria in between 1 to 10 points per ranking criteria.

 **Exclusion & Selection criteria:*

 * Non-submission of all requested documents as mentioned in Section 15. *

 Offered items/variety not in line with required quality as per the provided specifications. 

* Late or incomplete bid submission. * Offer validity less then requested minimum days as mentioned in the tender document.  1. 

**Payment Conditions:*

* Payment will be made within10 to 30 working days after complete and satisfactory delivery, and reception of the documents mentioned as specified and agree upon by both parties. Fluctuation in market price must be compensated by the supplier to his own benefit or loss. All tax liability as is required by the law of Somaliland is the sole responsibility of the supplier. *

*In the bid, the suppliers are obligated to state terms of payment if different from what is stated above.** 1.

 **Terms and Conditions of Contract / Purchase Order:*

* The granted contract/purchase order for the procurement of the stipulated goods is supposed to involve the application of the *

*“Welthungerhilfe Terms and Conditions for International Procurement of Goods and Services”.*

* which can be accessed through the following web link:  [https://www.welthungerhilfe.de/en/tenders.html](https://www.welthungerhilfe.de/en/tenders.html). 1. **Penalties:**

 Final delivery schedule will be negotiated and fixed in the order. In the event of delay in delivery caused other than by force majeure, WHH is entitled to make use of a penalty of 5/1000 per calendar day of the total value of the consignment still to be delivered. The penalty will be deducted from the invoice. In the event of incomplete delivery caused by the Supplier, WHH is entitled to deduct the losses from the invoice. In case of damaged cargo caused by inappropriate packaging WHH reserves the right to deduct from the relevant order sum amount according to the variance to the requested specification. In case the quality is not in line with specifications initially agreed by both sides, the Supplier must inform WHH as soon as possible. Goods not meeting agreed quality can be rejected by WHH. 1. **Performance Bond** The Contractor shall, together with the return of the countersigned Contract, furnish the Contracting Authority with a guarantee for the full and proper execution of the contract. The amount of the contract will be discussed with successful contractor will be capture in the contact if enforceable. If a performance bond or bank guarantee is specifically required by the terms of the Contract, then such bond or guarantee, in the amount specified in the Contract, shall be issued by Contractor through a primary bank of Contractor's choice which must be a first-class international accepted bank and must cooperate with Commerzbank (www.commerzbank.com) in Germany. The bond or guarantee will be issued on forms either furnished by or acceptable to WHH. Failure to deliver an acceptable bond or guarantee within two weeks from the date of Contractor's acceptance of the Purchase Order, unless otherwise specified in the Contract, shall be deemed a "default" by Contractor and the provisions of Article 17 of the “Welthungerhilfe Terms and Conditions for International Procurement of Goods, Works, and Services” will apply. 1. *

*Tender / Offer Conditions:** 

**The tender must be valid 90 calendar days above from tender closing date at minimum.** Quotations must specify all details according to the tender text. Incomplete offers and offers that arrive later than the deadline will be automatically excluded. Bidders who do not receive written feedback 4 weeks after the deadline of the bid submission request will have to consider their bid unsuccessful.

Skills Required

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