Job Description

Role and responsibilities

The Intern will assist the Grants Coordinators in maintaining and applying NRC Somalia’s internal grants management systems and tools. The role involves ensuring that NRC programme and support teams have access to up-to-date grants-related files and information. This is a learning opportunity for individuals looking to gain practical experience in logistics in the NGO sector. 

Key Responsibilities

1. Assist in maintaining an overview of all grants, including proper filing of grant documents.
2. Disseminate reports, concept notes, and proposal templates and accurately review numerical data added to them. 
3. Assist in tracking grants and deadlines.
4. Assist in donor reports, concept notes, and proposals and follow up with the relevant people to obtain the needed information.
5. Consolidate and verify all numerical data submitted in reports by the area offices, in coordination with the Grants coordinator.
6. Capture minutes of meetings for Grant Opening, Review, and Closure meetings, ensuring all necessary internal documents are prepared.
7. Ensure proper filing of all grant documentation, both on SharePoint and hard copies, following NRC methodologies.
8. Assist donor templates are available and grant coordination documents are organized.
9. Develop and maintain overview of all grants through the Grants Tracker, donor requirements, rules and regulations, and internal and external deadlines.
10. Keep track of grants and deadlines through trackers, organize and update grant documents, and assist with grants related requirements.
11. Follow up with the different departments to ensure adherence to PCM processes and provide ideas for improvement regarding the process to the grants coordinator.
12. Assist in preparing other needed reports as requested.
13. Assist the grants department with any other related task as needed.

Other Duties: Perform any other duties assigned by the supervisor to support the smooth functioning of the office and project operations.

Experiences and Qualifications

• Recent graduate with a degree in project management,  political or social science field. Preference is given to candidates with higher academic achievements.
• Basic understanding of operations and logistics management.
• Strong organizational skills and attention to detail.
• Proficient in Microsoft Office (Excel, Word, PowerPoint).
• Good communication and interpersonal skills, with the ability to work as part of a team.
• Ability to be detail-oriented, and able to work under tight deadlines 
• Interested in working in the NGO sector and contributing to humanitarian causes.
• Fluency in English is required.

QUALIFIED FEMALE CANDIDATES ARE PARTICULARLY ENCOURAGED TO APPLY!!!

Salary/benefits: According to NRC’s salary scale and terms and conditions

Duty station: Mogadishu

NRC may be required to verify the identity of its partners and to check that its partners have not been involved in illegal activities. NRC reserves the right to use electronic screening tools for this purpose.

NB: All employees of the Norwegian Refugee Council should be able to adhere to our Code of Conduct and the four organizational values: Dedicated, innovative, inclusive and accountable.

Skills Required

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