Job Description

Duty station: Hargeisa Somaliland

Type of appointment: Fixed term

Contract duration: 12 months with possibility of renewal

Work schedule: Full-time (40 hours per week)

Reports to: Accountant

Start date: As soon as possible

Deadline for applications: 3 August 2026

TEAM PURPOSE:

The purpose of the Business Support Team is to provide proactive, tailored assistance to various departments, enabling them to focus on their core objectives. This function supports day-to-day operations by streamlining workflows, coordinating resources, and addressing specific business needs that arise. By anticipating challenges and ensuring smooth operational processes, Business Support enhances productivity and contributes directly to organizational efficiency and success. Finance Team is ensuring the organization’s financial stability, transparency, and compliance by managing all financial processes with accuracy and integrity. This team is responsible for budgeting, financial planning, reporting, and resource allocation to support strategic decision-making and organizational goals.

JOB PURPOSE:

The Finance Assistant is responsible for supporting the accountant to ensure high standards of accounting and financial control across the country office. The role includes handling payments for field office programs, maintaining accurate cash/bank records, and ensuring daily uploads to Pastel, in line with business rules

KEY RESPONSIBILITIES (Technical, Leadership, People and Resource management) Payments and Account Management

• Assist the accountant in processing payments for program and business units, ensuring thoroughchecks of invoices and supporting documents for compliance with Oxfam’s policies.

• Process cheque and cash payments, maintaining an updated log of cheque payments and ensuring petty cash records are accurate and replenished on time.
• Manageinvoicing and re-charges for staff’s private expenditures (e.g., personal use of Oxfam assets), ensuring all documentation is complete and properly authorized before processing.
• Maintaincommunication with banks managing field office accounts, promptly addressing any discrepancies or routine issues.
• Monitorpersonal accounts, including floats, welfare loans, and rent advances, ensuring monthly statements are shared and recoveries made as needed.

Compliance with Oxfam Policies and Statutory Obligations

• Ensureadherence to Oxfam Novib’s core standards on ethics, safety, and financial procedures, including compliance with updated petty cash guidelines and payroll management practices.
• Managetimely remittance of all statutory obligations, including taxes, and oversee salary deductions for payment to relevant government bodies.

Financial Systems and Pastel Use

• Ensureproper use and maintenance of computerized financial systems, specifically Pastel, for accurate financial processing and record-keeping.

Accounting, Record-Keeping, and Document Management

• Collaborate with the Accountant to provide reliable support for financial accounting, with a focus on month-end transactions, bank payments, petty cash reconciliation, and payroll transfers.
• Ensurethat all transactions are accurately coded, authorized, and promptly uploaded to 
• Updateand reconcile petty cash daily, with entries uploaded to Pastel on daily .
• Maintainwell-organized financial records in both digital and physical formats, ensuring all documents are appropriately stamped and filed.
• Assist with document retrieval for audits and support the preparation of monthly financial reports for review and submission to Oxfam Novib.

Experiences and Qualifications

• EXPERIENCE, KNOWLEDGE & COMPETENCIES
  ESSENTIAL
  • Self-awareness
  • Humility
  • Relationship Building
  • Systems thinking
  • Mutual accountability
  In addition
  • CPA II and/or a Bachelor of accounting or Business administration
  • Minimum of 2 years working experience in accounts, with thorough knowledge of bookkeeping
  • Working understanding of project cycle
  • Manages resources and deadlines with minimum supervision.
  • High level of initiative
  • Good communication and interpersonal skills.
  • Shows evidence of high level of planning skills.
  • Responsible, flexible and adaptable.
  Good team player and builder.

Skills Required

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