Job Description

SOS Children’s Villages invite applications from suitably qualified and interested candidates who fulfill the eligibility criterion for the below position.

Position title       :            Finance Assistant

Reporting to       :            Finance Officer

Location               :            Baidoa

Job summary:

The Finance Assistant is responsible for fulfilling the financial requirements of SOS Children Villages Somalia. In particular, s/he ensures that all SOS financial procedures and requirements are implemented and adhered. In addition, s/he ensures that SOS Procurement procedures and policies are also adhered.

Responsibilities:

1. Performs detailed accounting tasks of the project

• Prepares payment vouchers, cheque and petty cash payments. 
• Ensures that all invoices are paid promptly and properly supported to protect the reputation of SOS Children’s Villages.
• Prepares monthly Bank Registers, Submits registers, together with all supporting receipts and vouchers to the finance Officer
• Manages all Dahabshil cash accounts and ensures balances are always reconciled with the cashbooks.
• Checks all payment documents for completeness.
• Checking and reconciling petty cash balances on daily basis ensuring all invoices have been paid
• Scanning Financial transactions both petty cash and Cheques payment and saving each one in separate folder monthly   
• Prepares and monitors expenditures, ensuring the facility is run as economically as possible, in accordance with the provisions of the annual budget. Reports any irregularities to Finance Officer.
• Maintains filing system for finance department
• Ensures and support that all necessary documentation is in place to facilitate the end of year financial audit, and ensures all financial records are properly filled and safely stored.
• Prepare monthly petty cash & cheque books and post to NAV with reconciling cash at hand through cash counting.
• Ensuring that all cash, cheque books and financial records are properly stored and safely always secured.
• Prepares a variance report every quarter on expenditure and income and take corrective measures

2. Donor reporting

• Ensures that all donor financial management and reporting are implemented accordingly
• Prepares and submits the donor reports to the Finance manager for all project locations depending on varying donor needs promptly according to timelines.

3. Performs general administrative tasks

• Updates the inventory and fixed asset register of the offices as assets are acquired.
• Conducts annual inventory control audits.
• As a member of the location procurement committee, provide technical advice to the committee with regard to all procurement.
• Ensure the efficient use of office telephones by implementing appropriate registers &/or control measures.  Ensures all private calls are charged to the individual concerned.
• Assists with the establishment of proper store-keeping records and procedures.  Conducts regular checks of all stores (e.g. drug stores, stationary stores, etc.) to ensure stock-cards are accurate and all proper procedures are being followed.
• Assists projects with routine queries
• Supports the National Office Finance Department in any way possible with financial issues 

4         Data Protection

• At all times ensures that personal data of donors, sponsors, SOS CV beneficiaries and their families as well as SOS co-workers is handled confidentially and in accordance with prevailing SOS-Kinderdorf International data protection laws.

Experiences and Qualifications

Job competencies:

Essential

• Degree in Business Administration: majoring in Accounting and Finance and a minor in Management
• Please note that all applicants should possess computer/word processing skills and should be capable of working with children and people of diverse backgrounds.
•  At least 2 years of progressively experience is required.
•  Knowledge of accounting software is required

Child Safeguarding Policy:

SOS Children’s Villages Somalia holds strict child safeguarding principles and a zero-tolerance policy for conducts of sexual harassment, exploitation and abuse in the workplace and other places where the organization’s activities are rendered. Parallel to technical competence, recruitment, selection and hiring decisions will give due emphasis to assessing candidates’ value congruence and thorough background checks, police clearance reference check processes. SOS Children’s Villages organization is committed to safeguarding the rights of the children and therefore, is expected that every individual who joins with SOS Children’s Villages Somalia understands his/her responsibility in protecting and keeping children always safe

Skills Required

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