Tender Description

Terms of Reference

Conduct a 5-Day Capacity Building Workshop on Organizational Systems and Governance in Mogadishu

1. INTRODUCTION

GREDO Relief and Development Organization (GREDO) is a local non-profit, non-governmental humanitarian and development organization headquartered in Baidoa, with sub-offices across southern states in Somalia. GREDO focuses on emergency response, humanitarian assistance, and development/resilience programming, and remains deeply committed to promoting locally led and accountable systems within Somalia’s humanitarian landscape.

In collaboration with the Building Resilient Communities in Somalia (BRCiS) and Danwadaag consortia, and with financial support from BRCiS, GREDO is organizing a five-day joint workshop on Organizational Systems and Governance in Mogadishu.

This workshop stems from the needs and challenges identified by partners from both consortia during localization consultations. After reviewing the partner feedback, these needs were grouped into four priority focus areas, with Organizational Systems and Governance selected as the first and most foundational to address.

The training aims to strengthen the internal systems, governance structures, and leadership capacity of local partners while promoting cross-consortium learning and collaboration for more effective, transparent, and accountable programming.

2. OBJECTIVE OF THE TRAINING

The objective of this assignment is to engage a qualified and experienced consultant/facilitator to design and deliver a five-day capacity-building training on Organizational Systems and Governance.

Specifically, the workshop aims to:

• Strengthen partners’ organizational governance structures, leadership, and accountability systems.
• Enhance HR management and safeguarding practices, including compliance with PSEA standards.
• Improve procurement, financial transparency, and asset management systems.
• Build capacity in risk management and internal control mechanisms.
• Support partners in developing actionable institutional plans to strengthen their systems in line with localization goals.

3. SCOPE OF WORK.

The selected consultant/facilitator will:

• Design and deliver a five-day interactive workshop integrating theory, practical exercises, and group discussions.

• Facilitate sessions for approximately 50 participants, including partner organizations from both BRCiS and Danwadaag consortia.

• Develop and share comprehensive training materials (PowerPoint slides, handouts, templates, and tools).

• Lead interactive discussions, case studies, and group work that reflect real institutional challenges and solutions.

• Deliver the sessions in both Somali and English, as required.

• Produce a final workshop report summarizing topics covered, outcomes, participant feedback, and recommendations for continued support.

4. KEY TRAINING MODULES

The workshop will cover the following thematic areas:

• Human Resource Management and Safeguarding: HR policy frameworks, recruitment, retention, and integration of safeguarding and PSEA standards.

• Procurement and Asset Management Systems: donor compliance, documentation, vendor selection, and transparency measures.

• Board Governance and Decision-Making: board roles, ethics, strategic oversight, and conflict of interest management.

• Organizational Risk Management and Internal Controls: risk identification, mitigation, internal audits, and accountability systems.

• PSEA (Prevention of Sexual Exploitation and Abuse), Safeguarding, and Reporting Mechanisms and Institutional Integration and Action Planning: developing partner action plans and follow-up mechanisms for strengthening systems and governance.

5. DELIVERABLES.

• Detailed training agenda and facilitation plan.

• Training materials (presentations, handouts, case studies, and group exercises).

• Pre- and post-training assessments to measure learning outcomes.

• Daily participant feedback summaries.

• Final workshop report summarizing outcomes, participant reflections, and recommendations.

6. DURATION AND LOCATION.

• Duration: Five (5) days of in-person training and one (1) day for report preparation.
• Venue: Mogadishu, Somalia.
• Tentative Date: Late November 2025 (final dates to be confirmed).

7. REQUIRED QUALIFICATIONS OF THE CONSULTANT/FACILITATOR.

Educational Background:

• Minimum of a bachelor’s degree in organizational development, Governance, Humanitarian Management, or a related field.
• A master’s degree is an added advantage.

Professional Experience:

• Demonstrated experience in designing and facilitating governance or systems-strengthening workshops for NGOs or consortia.

• Sound understanding of localization, accountability, and partnership frameworks.

• Experience working with Somali NGOs and consortia preferred.

• Excellent facilitation, communication, and reporting skills.

• Fluency in Somali and English.

8. BUDGET

• The consultant shall submit a financial proposal alongside the technical proposal for 5 days workshop facilitation and 2 days for report compilation. 

• The consultant will be responsible for covering personal travel, lodging, and related expenses.

9. EVALUATION CRITERIA

| Criteria | Weight

| | --- | --- | | Relevant qualifications and experience |

30%

| | Proposed approach and methodology |

30%

| | Previous experience with NGOs/consortia |

20%

| | Financial proposal and cost-effectiveness |

20%

|

10. APPLICATION PROCESS

Interested consultants/facilitators should submit:

• A technical proposal detailing the training approach and methodology.

• A financial proposal specifying consultancy rates and costs.

• An updated CV highlighting relevant experience.

• Three references or examples of similar previous work.

11. CHILD SAFEGUARDING POLICY

The consultant must adhere to GREDO’s Child Safeguarding Policy, which reflects GREDO’s and its partners’ commitment to preventing abuse and protecting children from exploitation. This policy aligns with the principles of the UN Convention on the Rights of the Child (CRC).

12. CONFIDENTIALITY

The consultant must observe strict confidentiality regarding any information obtained during this engagement. This obligation extends beyond the conclusion of the assignment.

Skills Required

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