Job Title: Business Support Assistant-Front desk registry
Contract Type/Grade: G3
Duty Station: Mogadishu, Somalia
Contract Duration: 1 year (Initial)
Date of Issue: 6th, June , 2024 |
Closing Date: 19th, June, 2024
Opening date: 6th June 2024. Closing date: 19th June 2024.
WHY JOIN WFP SOMALIA
In Somalia, the World Food Programme provides food assistance for nutrition, livelihoods, and relief through the hard work of more than 650 employees who contribute towards making Somalia hunger free in close partnership with local partners.
WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
ABOUT WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
WHAT WILL YOU DO?
Collect, sort, and disseminate correspondence, reports and other material to meet the required demands of staff to time standards.
Contribute to the development of a tagging and filing system, using international and national good practices, to ensure that the contents of the scanned files are easily accessible and retrievable.
Collect, sort, and disseminate correspondence, reports and other material to meet the required demands of staff to time standards.
Contribute to the development of a tagging and filing system, using international and national good practices, to ensure that the contents of the scanned files are easily accessible and retrievable.
Contribute to the development of the archiving database.
Random checks to ensure the accuracy of scanned images and the tagging and devise measures to ensure accuracy of scanned documents and tagging.
Prepare record-keeping systems and procedures for archival research and for the retention or destruction of records.
Support the maintenance of office files, documents, and records in accordance with established systems and processes so that information is current and readily available for staff.
Undertake standard data entry tasks in accordance with defined systems, to ensure information is organized and readily available for the business team.
Provide a set of standard business support activities, where required, to contribute to the effective functioning of business operations.
Welcoming and assisting visitors in a friendly and professional manner.
Keeping the reception area tidy and observing professional etiquette.
Handling basic inquiries and sorting incoming and outgoing mail and packages.
Providing administrative support to other units as needed.
Develop and maintain good working relationships with the Clients (WFP Staff).
Performing other administrative tasks, if required.
DO YOU MEET THE MINIMUM REQUIREMENTS?
Education:
Completion of secondary school education or university degree (Diploma/bachelor's degree) in a relevant field.
Experience:
Minimum of 3 years of relevant experience with secondary certificate or 1 year of experience with university degree in general administrative work within Government Institutions, UN environment, international Organization or private sectors.
English proficiency:
Intermediate level in oral and written communication in English and fluency Somali.
ARE YOU COMPETENT FOR THIS JOB? KNOWLEDGE AND SKILLS DESIRED:
Knowledge of standardized business support work routines and methods.
Uses tact and courtesy to give and receive information with a variety of individuals.
Good attention to detail in order to identify data discrepancies.
Ability to work to deadlines and follow clear instructions.
Exceptional ability to create a welcoming environment.
Ability to observe business etiquette and maintain a professional appearance.
Experience working with word processing, spreadsheets, and emails, including Microsoft Word, Excel, and Outlook Express.
Working knowledge of printers, copiers, scanners, and fax machines.
Excellent interpersonal and communication skills.
Ability to maintain accurate and precise records.
High sense of responsibility and punctuality.
Honesty and integrity.
Ability to communicate clearly both orally and in writing.
Ability to work in a multicultural environment.
TERMS AND CONDITIONS
Contract Duration: 1 year (Initial)
Interested and qualified candidates are requested to submit online applications through E-Recruitment using the link below:
• Internal Applicants: Click here!
• External Applicants: Click here!
Applications that do not meet the above requirements will be disregarded. Only shortlisted candidates will be contacted.
WFP seeks applicants of the highest integrity and professionalism who share our humanitarian principles. WFP is an equal opportunity
employer, and we are committed to promoting diversity and gender balance.
Selection of candidates is made on a competitive basis.
Assisting 91.4 million people in around 83 countries each year, the World Food Programme (WFP) is the leading humanitarian organization saving lives and changing lives, delivering food assistance in emergencies and working with communities to impro... Read More
