Job Description

Vacancy Announcement No. 832135

Contract Type/Grade: G6 Fixed Term

Duty Station: Hargeisa, Somalia

Contract Duration: 12 Months

Date of Issue: 21st March 2024 | Closing Date: 4th  April 2024

What will you do?

• Check the provision of a range of services, including facilities and light vehicle management, Fuel management, etc., maintaining information, reporting any discrepancies to the supervisor for consistent and timely delivery of services to contribute to the provision of a safe and comfortable working environment.
• Verify resource requirements in the area of responsibility (WFP fleet, facilities, etc.), and assist in the identification of new requirements to facilitate efficiency and cost effectiveness of operations and services.
• Support the production of various data (FMS, vehicle mobility and green-house emissions); compile and prepare reports to contribute to the provision of accurate

information for informative decision-making and to support the effective and timely management of WFP resources.

• Adapt and update administrative processes, supporting the implementation of standard operating procedures, to contribute to the continuous improvement of administration services in the area of responsibility.
• Answer a range of queries related to the provision of administrative services in order to support the resolution of daily issues.
• Provide training and guidance to staff in interpretation of administrative procedures, policies, processes, and use of corporate systems to ensure consistency and efficiency of services provided to all clients.
• Supervise the outsourced contractors providing a variety of services, including hired vehicles, cleaning, office maintenance, wellness facilities including gym, female friendly space and kitchen management and other recurrent services, to ensure service provision in accordance with WFP specifications; maintain database of contracts validity.
• Assist in assessing and maintaining necessary internal controls pertaining to various areas of administration, assist in implementing the recommendations.
• Supervise the office drivers, including scheduling of day-to-day activities and performance management.
• Manage office NFI stores including stationery and maintain up to date consumption reports, and stock cards.

Perform any other duties as may be assigned

Experiences and Qualifications

Do you meet the minimum requirements?

Education: Completion of secondary school education. A post-secondary certificate in administration or related functional area is desirable.

Experience: Six years of progressively responsible work experience in general administration work with at least one year in the field of accounting,

Knowledge & Skills:

• Knowledge and experience of common business processes, procedures, and systems in administrative work.

• Ability to identify data discrepancies and rectify problems requiring attention.
• Ability to offer guidance or basic on-the-job training to more junior staff.
• Experience in utilizing office equipment and computers, including word processing, spreadsheet, and other software packages.
• Knowledge of UN/WFP administrative regulations and rules in the area of work is an added advantage.

Language: Fluency in oral and written communication in English and Somali.

Are you competent for this job? Do you have?

• Demonstrated knowledge of administrative procedures
• Ability to collaborate well as part of a team.
• Proficiency in Microsoft Office software

Skills Required

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