Job Description

VACANCY ANNOUNCEMENT                                                      

TRAINING ASSISTANT

LOCATION: HARGEISA

CLOSING DATE: 26 JULY 2024

Organisation Background

Founded in 2011, the International NGO Safety Organisation (INSO) is an international non-governmental organisation that supports humanitarian aid workers by establishing safety coordination platforms in insecure contexts. INSO provides registered NGOs with a range of free services, including real-time incident tracking, analytical reports, safety-related data and mapping, crisis management support, staff orientations, and training.

INSO provides daily support to more than 1000 NGOs operating in 16 of the world’s most insecure countries.

INSO is registered in the Netherlands with its headquarters based in The Hague, the international city of peace and justice.

INSO Somaliland

Founded in 2015, the program recognizes the insecure operating environment all NGOs face in Somalia/Somaliland and the collective value of enhancing safety preparedness and support through the provision of specialized, coordinated, and focused safety management support.

The Program supports 164 NGOs with a presence in Somaliland, and the other regions under Somalia.

Job Summary

Under the direct supervision of the Training Manager (TM), the Training Assistant (TA) will support the Training Manager and Training Officers (TO) in administration, logistics and general delivery of all training as directed.

Main Duties and Responsibilities:

• Assist the training team in the planning, budgeting, logistics, administration, and management of the training programme.
• Manage day-to-day correspondence, reports, and other documents related to the training program.
• Advertise training courses, compile, and organize all trainee applications.
• Prepare attendance rosters and assist in the planning & preparation for courses under the supervision of the training manager.
• Manage and maintain an inventory of serviceable training supplies, materials, and equipment, including safe storage and accountability.
• Manage and maintain all training records, certificates, and databases.
• Assist in the preparation, compilation, recording, and filing of post-training reports and evaluations with lessons learned and analysis.
• Assist the training manager in the day-to-day running of the country program and training sessions and provide support to operations where required.
• Responsible for the procurement, selection, design, and creation of training aids, classroom learning resources, and other equipment.
• Responsible for procurement of services for training packages and delivery to include consultants; venues; flights; accommodation; catering and vehicles.
• Responsible for management of all training equipment and aids including maintenance, serviceability, safe storage, safe transport, inventory, and accountability.
• Act as the in-house paramedic during INSO training events.
• Assist in the development and delivery of humanitarian environment emergency aid related courses.
• Any other reasonable duty as requested by line management

Experiences and Qualifications

Mandatory Requirements

• Post-secondary education, Diploma, or equivalent relevant and practical experience.
• Excellent English language skills, both written and verbal.
• Minimum 2 years of relevant work experience, preferably with NGOs.
• Excellent oral expression.
• Pre-hospital emergency medical care qualifications, preferably as an Emergency medical technician, Registered nurse or Clinical officer.
• Excellent time management skills.
• Experience with Microsoft Office Tools skills. Nice to Have:
• Mastery of Somali.
• Experience in administration, logistics, budgeting, and procurement.

Personal Attributes

• Confidentiality, integrity, and a sense of conflict-of-interest prevention.
• Self-motivation, courtesy, and humility.
• Team spirit and good management of interpersonal relationships.
• Know how to plan and organize your work.
• Be flexible, and dynamic, and know how to propose initiatives.
• Be able to work under pressure.
• Effective communicator.
• Capacity to work in multicultural environments.
• Analytical mindset.

INSO’s Safeguarding Policy

INSO is fully committed to the safe recruitment, selection and vetting of all potential new staff, trustees, and volunteers and we will ensure rigorous compliance with our Code of Conduct and Safeguarding policy throughout the recruitment process.

Skills Required

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