Job Description

TERMS OF REFERENCE

CONSULTANCY FOR SOMALI HUMANITARIAN HUB GOVERNANCE STRUCTURE REVIEW AND BASIC POLICY DEVELOPMENT

1. About the Somali Humanitarian Hub

The Somali Humanitarian Hub (SHH) is a locally led humanitarian hub for civil society innovation and development with a current membership of 10 organizations, comprising 8 local and 2 international NGOs. SHH is advancing the vision of a locally led and proactive humanitarian system centered around disaster affected communities. SHH is hosted by one of our member organizations, Taakulo Somali Community (http://www.taakulo.org/). The hub is affiliated with Start Network, a global humanitarian network of hubs tackling the biggest systemic problems that the humanitarian sector faces. SHH’s hub development journey began in 2022 and is currently in the Incubation Phase. At this stage of the hub journey, SHH focus is on 3 key areas; Governance, Strength of Network and Sustainability of Programs and Projects. SHH packaged solutions are centered on:

●        Community-based response models in Anticipatory Action (AA) and Early Action (EA)

●        Leveraging innovations and technology in Early Action and Anticipatory Action

●        Inclusive locally-led humanitarian system

●        Harnessing and amplifying the voice of communities and local actors

2. Objectives of the Assignment

The objectives of this assignment are to:

• Develop a governance structure for SHH that clearly defines the roles, responsibilities, and decision-making processes for all members.
• Ensure that the governance structure aligns with the with Somalia Humanitarian Hub purpose, vision, mission and strategic priorities until and beyond maturity. The governance structure should also align with Start Network principles and governance structure.
• Identify any potential conflicts of interest or other issues that could arise within the governance structure and develop strategies for addressing them.
• Develop basic organization manuals and policies including HR, Procurement, Finance and communication & advocacy to support hub secretariat functions.

3. Scope of Work

The consultant will work closely with the Hub Coordinator and Hub Board Chairperson to develop a governance structure that takes into account the unique needs and priorities of SHH, while also ensuring that the structure is aligned with best practices in governance as well as Start Network governance.

The consultant will also provide guidance on key areas such as decision-making processes (in the form of an organogram), communication and information-sharing, conflict resolution, financial management and monitoring and evaluation of the performance of the hub, hub host and hub member organizations.

Specifically, the consultant will undertake the following tasks:

1. Conduct consultations with hub members, as well as relevant external stakeholders through interviews, focus groups or surveys to gather input
2. Review existing documents, including the SHH Constitution, road-map, Start Network Governance and other relevant documents.
3. Develop a draft governance structure that includes the following:

§  Defined roles and responsibilities of members, leadership and committees

§  Clear decision-making processes that are inclusive, transparent and accountable.

§  Clear communication and information sharing channels amongst members, leadership and committees.

§  Comprehensive conflict resolution mechanisms.

1. Draft identified basic organization policies and manuals
2. Facilitate a workshop with hub members to review and refine the proposed structure and policies.
3. Incorporate feedback from the hub members and finalize the governance structure and basic manuals/policies.
4. Develop an implementation plan that outlines the steps necessary to implement the governance structure and roll-out the basic manuals/policies.

4. Deliverables

The consultant is expected to deliver the following high-quality outputs:

1. Inception Report

·         Detailed work plan, methodology, and timeline for the consultancy.

2. Diagnostic Report

·         A summary report of the findings from the document/desk review and member/stakeholder consultations

3. Draft governance structure document and basic organization policies/manuals

4. Governance and Basic Policy Review Workshop Report

·         Summary of member and stakeholder inputs, comments, and recommendations collected during workshops for the draft documents.

6. Final governance structure with implementation plan

7. Final basic organization manual/policies with roll-out plan.

Experiences and Qualifications

Expertise of the Consultant

Consultant Qualifications and Experience

The consultant or consulting firm should meet the following qualifications and experience requirements:

·         Educational Background

Advanced degree (master’s or higher) in Social Studies, Public Administration, Development Studies, Business Administration or relevant fields

·         Professional and Technical Experience

• At least 8 years’ progressive experience in the humanitarian and/or development sectors, including humanitarian coordination and localization, organization development and governance frameworks. (please provide CV of the key individuals responsible for executing the exercise, including the lead consultant)
• Similar proven work experience in governance structure development for civil society organizations, networks or similar organizations
• Strong facilitation and stakeholder engagement skills
• Knowledge of the local humanitarian ecosystem and dynamics
• Strong command of spoken and written English. Command of the Somali language is an added advantage.

6. Assignment Period

This assignment is expected to take a maximum of 6 weeks.

7. Application Process

Interested consultants or consulting firms are invited to submit a two-page application outlining:

Technical Approach

• Understanding of the assignment and scope of work.
• Detailed methodology and approach for completing the tasks.
• Work plan and timeline.

Financial Proposal

• Top-line budget, including professional fees (day rates), travel, accommodation, and other associated costs.

The following documents should be sent along with the two-page application:

• CV(s) of the consultant(s) outlining relevant experience and qualifications.
• Copies of similar work completed (Minimum one completion report/ recommendation letter etc.).
• Contact details of at least three professional references who have worked with you on similar assignments.
• For consulting firm, please also provide valid registration

Skills Required

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