Tender Description

Tender Document MHS TN (2024-12)                      

(Procurement of 429 school kits - supply)

Muslim Hands is an international relief and development non-government charitable organization established in 1993. Muslim Hands Somalia intends to invite Tenders from technically strong and registered suppliers/ contractor to supply and deliver School Material  Supply & delivery of Procurement of school kits - as per mentioned in this bidding document details:

BID DATA SHEET: GENERAL SPECIFICATION

1. SCOPE:

Muslim Hands invites tenders for the supplies/ works described and summarized in accordance with procedures, conditions and contract terms, as prescribed in the tender documents. Muslim Hands reserve the right to vary the quantity of work/materials/supplies specified in the Tender Documents and to accept or reject any, all, or part of submitted offers.

2. LANGUAGE:

Muslim Hands requires the working language accepted within the relevant country, however translated versions into the working language of the relevant country will be considered

3. QUALIFYING AND CONDITION;

The main criteria for admission to the tender are as follows:

1. Duly registered under applicable laws and authorities at Somalia and Banadir Region
2. Provision of evidence of financial soundness.
3. Provision of evidence of technical soundness and previous relevant Experience,
4. Good track-record and references from previous clients
5. Good team composition
6. Bid documents should be in English language
7. Bid documents currency should be in USD
8. TENDER BASIS:

• All Tender Documents must be completed in full; otherwise the application will be disqualified.
• All Applicants will receive identical documents: No applicant should add, omit, or change any item, term or condition in original papers.
• If Applicants have any additional request and conditions, this shall be stipulated in a separate letter accompanying the bid.
• Each bid shall be valid for the period of 30-days from its date of submission.
• Bids shall be made in writing calculated in USD only and clearly stated on the appropriate forms.
• The price schedule must include all information requested, including origin of materials.
• The applicant shall attach a detailed timetable for carrying out the works and propose ways and means to realize the works.
• Muslim Hands will not be liable for any damage to the applicant person or property in the event that something should occur.
• Muslim Hands strongly recommend that all applicants take extra precaution when visiting/delivering supplies to a project site.

5. SCOPE OF WORKS

• Supply and deliver  429 school kits - and at the Project site for selected locations (Mogadishu )
• Ensure that the 429 school kits -to be supplied are in line with education  criteria
• The supplier should provide school kits at the Project site in time.
• Ensure that the 429 school kits to be supplied are in line with the item's quality, right time, and at the right location
• The quality of school kits should be improved, especially clean school kits and also not a mixture of two different gradients/categories.
• The supplier should provide sealed school kits at the distribution site in time.
• Bidders should ensure that the items are in line with the specifications and descriptions mentioned in the bidding documents.
• Bidders should submit their applications in one drive or compressed zipped.
• During the Process Supplier must Fully cooperate with the MH Project team at the site

6. PAYMENTS:

Payment will be made as per agreed schedule of payment upon satisfactory delivery and technical test report (if any) of the supplies or services to the location mentioned in tender documents/invitation of tender.

7. PERFORMANCE STANDARDS:

The work must be undertaken in accordance with all relevant rules, regulations and statutes currently in force in Somalia.

8. ELIGIBILITY OF APPLICANTS:

Applicants cannot apply if they:

• Are bankrupt or in the process of going bankrupt.
• Have been convicted for an offense concerning professional conduct.
• Have been guilty of grave professional misconduct (proven by any means which the contracting authorities can justify).
• Have not fulfilled obligations related to payment of taxes.
• Are guilty of serious misinterpretation in supplying information.
• Are in situations of conflict of interest (with prior relationship to project or family or business relationship to parties on Muslim Hands).
• Were declared at serious fault of implementation owing to a breach of their contractual obligations

9. BID EVALUATION:

The Tender Committee will check the tenders to ensure that they contain no amendment to the terms or any other (calculation) errors. To assist in the examination, evaluation and comparison of bids, the Tender Committee may, at its discretion, request clarification from the Muslim Hands staff or consultant.

Technical Evaluation: The offers will first be evaluated on technical merits. The technical evaluation assesses the capacity of the company on the basis of submitted technical documents.

Financial Evaluation: The financial evaluation subject to the technical evaluation is based on the cost of assignment given in the tender.

Other Evaluations: After ranking companies according to financial and technical criteria, the Tender Committee may take into account other criteria, including, but not limited to record of past performance, integrity, samples and reputation within the community, when assigning companies to the designated assignments.

The Suppliers are advised to send Technical & Financial Proposals sealed separately in a main sealed envelope.

The envelope will be clearly marked with the name of project applied for, location/s of project, name & address of supplier/vendor.

Sealed Tenders/Quotes should be sent through, email to procurement@so.mhworldwide.org

10. SELECTION OF TENDER;

Selection of the successful applicant will be based on the ranking of companies according to technical and financial criteria, as well as any other criteria suggested by the Tender Committee. Based on this the Tender Committee will then make a recommendation.

11. ACCEPTANCE OF SUCCESSFUL TENDER:

Taking into consideration the recommendation of the Tender Committee, Muslim Hands will make the final choice of the awarded firm. (Muslim Hands) will then send a letter of acceptance to the successful applicant. After submitted documentation from the selected firm has been verified, the firm will then be presented to sign the contract for the stated amount. Any amendment to the awarded tender will be documented as an “Annex” to the contract and will be determined by (Muslim Hands)

Skills Required

Attachment

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