Job Description

With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places.

Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Employee Contract Type:

Job Description:

Project Officer-HMIS

The Role:

The Digital Health and Health Management Information System(HMIS) Officer will lead and support the implementation of HMIS Components in EPHS for ECHO Project, s/he daily to day activity is the is to support the health service digitalization(EMR) and weekly epidemiological reporting of malaria, diarrhea and other priority disease outbreaks and events in the context of Integrated Disease Surveillance and Response (IDSR) through the EWARNS and DHIS2 platform and capacity building for health facility providers and data clerks in compliance with IHR. S/he will also ensure the health facilities are registered, integrated the OGOW health platform and update DHIS2 monthly bases. The objective is to enhance the ability of all levels of the health system to detect and respond to diseases and hazards that cause high levels of death, illness and disability at health facility and district level by providing timely and reliable data for taking action. This will subsequently lead to the reduction of the health consequences of serious public health emergencies.

Key Responsibilities:

Data Gathering, Coordination and Analysis;

• Develop appropriate training plans for building the core surveillance, alert and response capacities at health facility and county health level in accordance with the requirement for IHR 2005
• provide trainings and support supervisions to county and Health facility level staff.
• Ensure that all ECHO project sites registered and adapt the use of Digitalization OGOW Health platform. 
• Ensure that data received from health facilities are compiled in the DHIS2 and EWARNS and then analyzed and distributed to the country health department.
• Conduct facility data collection of all service reports in collaboration with the M&E officer at field level
• Conduct data validation and audits to all health facilities in coordination and collaboration with M&E officer
• Facilitate weekly collection of IDSR reports from health facilities and timely submission in the EWARNS system
• Ensure timely reporting of all service delivery reports in DHIS2 system
• Facilitate and prepare reporting rate summaries and trends for key indicators tracked in health for use during data review meetings with the project coordinators and health facility staff
• Ensure that data for key indicators is analyzed, prepared on visible charts, pasted on facility walls and updated on monthly basis
• Support in monthly, quarterly, bi-annual and annual report writing process with updated data captured on key performance indicators
• Conduct field investigation, provide technical support for vulnerability assessment, risk mapping and development of preparedness/contingency plan at county level.
• Receive, review and archive in a computerized system on a monthly basis the DHIS2 from all the health facilities supported by WV Somalia and ensure that data is kept secure including having data backups;
• Ensure timely installation of DHIS to supported health facilities.
• Oversee DHIS-related files, records and documents,
• Analyze DHIS2 reported data on key performance areas and generating report.

Data Storage Management; 

• Support the health program team in setting up a storage system for all submitted weekly and monthly reports from health facilities through use of arch lever files
• Maintain a strong monitoring and data collection system that ensures accurate data capture, collation and report generation for program staff to improve their analytical capacities and contribute data to the M&E system.
• Maintain internal project database and prepare analytical reports on a monthly basis share them with the project Managers/technical advisers for review and corrective action.
• Facilitate the County level quarterly and health facility monthly surveillance review meetings including the tracking of the surveillance performance indicators.

Health Data Reporting;

•  Ensure timely and accurate reporting by health facilities and implementing partners using DHIS2 and EWARNS platforms.
• Generate statistical reports as needed to support production of narrative reports for internal decision making, communication with stakeholders and partners.
• Produce monthly achievement of health facilities against targets to measure performance and share with field health programme Manager and the heath program team.
• Play an integral role in data analysis, and contribute to the writing and reviewing donor and internal reports
• Maintain quality, accessibility and functionality of DHIS2

Health Data Quality Assurance

• In collaboration with the MEAL team, contribute to the development of an internal data quality improvement plan for health facilities in Afmadow, Bardhere and Jamame Districts.
• In collaboration with the Project Manager, develop modules and train program staff   on data collection tools for their respective project needs.
• Assess the needs for data collection strengthening in line with the requirements of the different donors and other stake holders including MOH.
• Collaborate with Consortium manager, project coordinators, health officers in conducting quality benchmark monitoring in health facilities
• Conduct real-time analysis of outbreak intelligence data on infectious diseases, with other team members, for epidemic forecasting and detection, guide state ministry of health and county on data quality improvement, use of data for monitoring of trends, ALERT and ACTION thresholds (triggers), as well as methodologies for performing Data Quality Audit (DQA) at county and health facility level

Capacity Building

• Provide guidance and support to District and State level IDSR officers, in the development and implementation of strategies and programmes related to the epidemiological needs for priority diseases, conditions and events under the Integrated Disease Surveillance and Response (IDSR)
• Provide and/or oversee DHIS training to health facilities data clerks and health data collection officers in field offices
• Assess and coordinate staff development activities for DHIS as assigned.
• Participate in Health data strategic planning with other agencies and partners
• Contribute to capacity building of the surveillance workforce at county levels to enhance IDSR/IHR implementation.
• Any other tasks given by line manager.

Experiences and Qualifications

• Bachelor Degree/ Diploma in Public Health, Statistics, Nursing, epidemiology, Monitoring & Evaluation, or equivalent
• At least 3 years of relevant experience in a similar role with training an/work experience on HMIS/DHIS2 and Health EMR systems.
• Training in Project Management, planning, M&E and report writing
• Skills in DHIS2, HMIS and data management.
• Data analysis and report writing skills
• Health information system knowledge and skills
• Experience in conducting qualitative and quantitative surveys
• Computer literacy with working knowledge of Microsoft Office (Excel), MIS, HIS, SPSS
• Experience of working with local partners and building capacity
• Experience in conducting assessments and an understanding of surveillance and health and nutrition information systems
• Fluency in English and Somali

Working Environment:

The position is field-based in Dhobley with frequent travel to field operation areas required.

Skills Required

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