Somalia is undergoing a critical phase of state-building underpinned by complex and interwoven processes of reconciliation, federalization, constitutional development, and collaborative governance requiring negotiated settlement on the allocation of power and distribution of resources coupled with the urgency of preventive and mitigatory measures for recurrent political and communal conflicts. Responding to these contextual needs/dynamics and building on the key achievements, lessons learned, and institutional partnerships secured through recently concluded Reconciliation and Federalism Support (ReFS) program, a multiyear- successor project has been launched under the title of SOOMAALIYA LOO DHANYAHAY (Inclusive Somalia) aimed at deepening the organic processes of state-building with focus on (a) federal framework, (b) political and social reconciliation and (c) collaborative governance in Somalia. The State-building and Reconciliation Support Program (SRSP) is primarily an intergovernmental support project engaging FGS and FMS line ministries, departments, and institutions and forging strong interlinkages with civil society, women, youth, minority groups, and conflict-prone communities by pursuing the principles of adaptive and iterative state-building, peace-building and collaborative governance in Somalia. The Project will do so by supporting institutional development and strengthening policy, planning, and programmatic linkages in a strategic and catalytic manner, complementary to other ongoing or planned efforts, shaping the structure and scope of core government functions and context-sensitive service delivery model(s) in a dynamic environment.

Under the overall guidance of the Inclusive Politics Portfolio, the Project will be implemented jointly with the UN Mission in Somalia (UNSOM) and UNDP under the leadership of the OSRSG to leverage its Good Offices role and convening power to mediate political agreements and build on the National Consultative Council (NCC) insights/agreements and new Government’s strategic directions on state-building, reconciliation, and collaborative governance. The Project has been designed to deepen the strategic, technical, and institutional support to the FGS, FMSes, and civil society actors with the following four integrated thematic Outputs:

Output 1: Improved policy, planning and programmatic linkages for the effective implementation of national reconciliation and collaborative governance at FGS, FMS, and District levels

Output 2: Processes of consensus building on federal framework and mechanism(s) for intergovernmental relations between and within FGS and FMSes are strengthened and the capacity of civil society for policy advocacy and public accountability is enhanced

Output 3: Operationalization of allocation of power is supported and institutional capacity enhanced on ‘functional unbundling’ and development of sector-specific governance frameworks at FGS, FMS and District levels 

Output 4: Operationalization/outreach  of an inclusive legal identification eco-system sensitive to the social contract is enhanced and national/regional counterparts are operationally equipped to deliver their institutional mandates effectively and efficiently

The SRSP  counterparts include the Federal Ministry of Interior, Federal Affair & Reconciliation (MOIFAR) as the co-signatory from the Federal Government of Somalia, and the following would be the core implementing partners: Office of the Prime Minister (OPM); Federal Ministry of Interior, Federal Affair & Reconciliation (MOIFAR); National Identity and Registration Authority (NIRA) Ministry of Interior Federal Affairs & Reconciliation, Galmudug; Jubbaland Ministry of Interior, Federalism and Reconciliation(MOIFR); Office of the President/Ministry of Interior, Southwest (OoP, MoI, Southwest State); Office of the President, Ministry of Interior/Reconciliation Hirshabelle (OoP, MoI/R Hirshabelle); Puntland Ministry of Federal Affairs and Democratization (MOIFAD); and civil society organizations including NGOs and INGOs.

Under the direct supervision of the Operations Specialist, the Project Administrative and Finance Analyst will manage the financial and administrative aspects of project activities. The analyst processes payment requests made by the various Federal and member state RPs and oversees the efficient implementation of the project's financial and administrative functions. Working closely with the Project Manager, the Admin and Finance Analyst will collaborate with IP Portfolio Operations, POQA unit, the CO operational team, and project focal points in federal member states to ensure effective coordination and communication.

Summary of key functions:

1. Provides support for the administration and implementation of project activities.
2. Provide general financial support to the project.
3. Provides assistance to enable timely information gathering and research.
4. Support efficient and effective administrative operations.
5. Support partners’ coordination in finance and administration. 

Detailed functions and duties:

Provide support for the administration, logistics  and implementation of project activities focusing on achievement of the following results:

• Undertake administrative, logistical, travel, procurement, financial, and asset management tasks in full compliance with UNDP rules, regulations, and policies;
• Provide support to procure goods and services required by the project in liaison with the relevant staff and units of the UNDP Country Office.
• Provide administrative support in arranging project-related workshops and meetings for the Project Board, Technical Advisory Committee, and others when needed. 
• Participate in the preparation of work plans, operation plans, and procurement plans and periodical reviews thereof.
• Maintain an appropriate filing system documenting the implementation of approved work-plan activities.
• Provide support in regular monitoring and data collection of project finances in accordance with work-plan and procurement plan;
• Provide general secretarial and administrative assistance to the project in close liaison with other project and UNDP teams.

Provide general financial support to the project, focusing on the achievement of the following results:

• Guide and support project team in drafting quarterly and yearly project progress reports concerning financial issues;
• Guide and supportproject management in performing budget cycle: planning, preparation, revisions, and budget execution;
• Monitor project expenditures, ensuring that no expenditure is incurred before it has been authorized;
• Perform preparatory work for mandatory and general budget revisions, annual physical inventory, and auditing; and assist external evaluators in fulfilling their mission;
• Prepare all outputs in accordance with the UNDP administrative and financial office guidance;
• Ensure that all project financial activities are carried out on schedule and within budget to achieve the project outputs;
• Perform all other financial-related duties upon request.

Provide contribution  to enable timely information gathering and research focusing on the achievement of the following results:

• Contribute to the in undertaking information gathering and basic research for use in briefings and background papers;
• Guide in updating matrices to map activities of RPs and assistance providers for improved coordination;
• Compile, organize, and file information and documents for reference and use by team members.

Provide efficient and effective administrative operations: 

• Support and provide the appropriate training for financial and administrative to RPs staff, as well as to programme staff as required, to ensure compliance with UNDP financial procedures; 
• Process and review official Project Local Travel Requests, including timely follow-up action on medical/security clearance, claims, and signatures as appropriate and ensuring preparation of the necessary documents in Quantum and UNAll; 
• Monitor all travel-related payments for the Project,  
• Provide administrative and logistical support for donor meetings, country/region-specific meetings, workshops, trainings, conferences, retreats and any other special events organized by the Project.

Facilitate partners coordination in finance and administration:

• Work with project partners to ensure timely liquidations.
• Respond to Partners request for administrative support as appropriate
• Performs any other tasks assigned by the Project Manager and Senior management.

Facilitate knowledge and capacity building, knowledge sharing and advocacy 

• Organize training, workshops, and capacity building activities in a consultative manner, involvingtechnical experts and stakeholders that may include the government, private sector, NGOs,donors, and/or academia.
• Identify, synthesize and document best practices and lessons learned that are generated from theproject and implementing partners

The incumbent performs other duties within their functional profile as deemed necessary for theefficient functioning of the Office and the Organization.

Institutional Arrangement

The Project Admin and Finance Officer will work under the overall guidance and direct supervision of the Operations Specialist of Inclusive Politices Portfolio and will work in close collaboration with the UNDP Programme Oversight and Quality Assurance Unit (POQA) in the country office and project team, UNDP Finance Unit, UNDP counterparts. 

• Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
• Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is a pragmatic problem solver, makes improvements 
• Learn Continuously: LEVEL 1: Open-minded and curious, shares knowledge, learns from mistakes, asks for feedback
• Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible 
• Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
• Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
• Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination 

Cross-Functional & Technical competencies:

Business Direction & Strategy    

• System Thinking 
  • Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system

Operations: Administration, Finance, HR, Procurement, IT and Security (Finance)            

• Audit Risk Management 
  • Ability to address audit issues raised in the course of an audit and propose solutions in order to ensure a true and fair audit opinion is achieved.
• Audit (General): 
  • Understands how regulations and professional standards in internal and external audit underpin audit work in public services; 
  • Understands the key stages of audit work, including planning, documentation, testing, and reporting; 
  • Ability to examine and verify accounts and records;
  • Understands wider mechanisms for assurance and scrutiny.
  • Understands the law and best practice relating to anti-bribery and corruption controls and the fraud risks faced by public bodies. 
• Accounting (General):
  • Knowledge of accounting concepts, principles, frameworks, standards, regulations, policies and trends, and ability to apply this to strategic and/or practical situations.

Operations: Administration,      

• Budget Management
  • Ability to support budgetary aspects of the work planning process, drawing and management of team budgets.