Job Description

Vacancy Announcement No. 831585

Job Title: Programme Associate (Invoice & Payment)

Contract Type/Grade: G6

Duty Station: Mogadishu, Garowe, Hargeisa, Dolow and Galkacyo

Contract Duration: 1 Year (initial)

Date of Issue: 11th February 2024 | Closing Date: 24thFebruary 2024

What will you do?

• Review and reconcile a variety of financial and operational reports related to Cooperating Partners (CPs) management.
• Prepare periodic reports, related to WFP engagement with CPs and Government ministries internal and external use.
• Ensure timely creation of Service Entry Sheets (SESs) for In-Kind activities.
• Coordinate with TMT focal point and ensure that Top-up information from the Beneficiary Database (SCOPE) is shared with the CPs for review and invoicing purposes monthly.
• Coordinate with TMT focal point and ensure CBT related costs invoices from SCOPE are shared with Area Offices (AOs) for verification and follow up for submission by CPs.
• Liaise with the CPs to submit invoices in a timely manner, review the invoices for correctness and completeness and forward them to Finance to upload on the Invoice Tracking Systems (ITS).
• Ensure the creation of Service Outline Agreements (SOAs), Purchase Orders (POs) as soon as the Field Level Agreements (FLAs) are signed or extended.
• Liaise with Finance Unit on CPs invoice payment and inform the CPs promptly.
• Provide training to CP staff and AO staff on invoicing and payments procedures and process flow.
• Plan and assist in the closure of projects in relation to payments to CPs.
• Liaise with CPs to obtain vendor details and submit for creation/amendment of vendors.
• Ensure and coordinate weekly CP unit invoice processing status report is shared with AO management.
• Monitor GRIR and ITS records to ensure IPSAS compliance. Undertake budget and financial analysis and tracking.
• Provide efficient budget and financial analysis related to CP’s budgets and expenditures, in line with WFP guidance and operational requirements (e.g., comparisons between partners, over time etc.)
• Monitor funds utilization, advance financing, and refinancing arrangements, and alert relevant internal stakeholders to approaching deadlines and potential resource shortfalls/surpluses.
• Conduct budget reviews for agreements with CPs as well as reviews of the CPs’ financial reporting.
• Perform other related duties as required.

Experiences and Qualifications

Completion of secondary school education is required. Diploma or degree is desirable in finance, business, economics, and any other related fields.

• Has at least six (6) years of relevant experience in a similar role with secondary certificate, or three (3) years of relevant experience with diploma or bachelor’s degree, where invoice processing was a significant part of the role. Experience with budgeting, budget review/analysis. Has experience in procuring and contracting.
• Fluency in English and Somali, both oral and written communication.

Are you competent for this job? Do you have

• Excellent written and verbal communication skills; high attention to detail and proofreading ability.
• Good research and analytical skills; ability to meet deadlines and work under pressure as part of a team.
• Good communication and networking skills; ability to work independently while asking questions and seeking support in a fast-paced work environment; willingness to work in challenging environments/field locations.

Skills Required

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