Job Description

PREMISES MANAGER

What we do

 Job Specific Details

Location:  Baidoa (BAD)

Job Family:  Administration / Finance / Human Resources

Contract Type:  Fixed term contract

Title:  PREMISES MANAGER

Since 1863, the International Committee of the Red Cross (ICRC) has worked to preserve human dignity and relieve suffering caused by war and armed violence.

In collaboration with our Red Cross and Red Crescent partners around the world, we do everything we can to deliver life-saving aid, reconnect families and locate missing people – helping those who need it most, regardless of who they are and what side of the front line they are on.

We engage with authorities and armed forces on all sides, often confidentially, pressing for access to detainees to improve their living conditions and urging compliance with international humanitarian law to protect non-combatants, including from digital threats.

Purpose

The Premises Manager is incharge of  ICRC premises and infrastructure management in Somalia delegation within the area of responsibility. 
 
This role includes managing physical infrastructure, ensuring the safety of all ICRC premises, supervising construction works, and handling contracts with external service providers to ensure smooth operation in Centre and South Somalia.
 
This is a national/resident position based in Baidoa, Somalia. 

Accountabilities & functional responsibilities

• Supports Finance and Administration (F&A) Department in planning, designing, and implementing engineering projects for offices, residences, or warehouses in Centre and South sites of Somalia under the technical supervision of the Water & Habitat (WatHab) Coordinator
• Assesses structures, plans, and supervises all necessary construction and rehabilitation work, ensuring compliance with ICRC standards; Structural, Electrical Safety program (ESAP) and Passive Security
• Provides on-site supervision of engineering projects, including the assessment of needs, realization of studies, and planning of new projects
• Collaborates closely with the F&A Manager and ESAP department to align projects with ICRC standards and security measures
• Maintains relationships with external stakeholders and service providers involved in the implementation of projects, reporting to line management on progress and challenges
• Identifies accommodation and office space needs, analysing premises setup, including passive security measures, and proposes corrective actions as needed
• Coordinates and supervises the maintenance of all premises and infrastructure, including the management of external contractors and service providers
• Oversees the procurement of necessary materials and supplies, working with logistics staff to maintain relevant stocks and control costs
• Manages and supervises the Premises Maintenance Teams, planning and coordinating projects across Centre and South sites in Somalia and ensuring efficient execution
• Leads the selection, training, and coordination of external service provider teams, ensuring they meet project standards and deadlines
• Develops and improves processes and procedures to increase efficiency, reduce costs, and enhance project outcomes
• Actively participates in workspace planning and evolution, contributing to the overall success of engineering projects by coordinating with other departments like Water and Habitat, Security, ESAP
• Serves as the focal point for contacts with service providers involved in project design, implementation, and monitoring
• Plans and schedules site visits across Centre and South Somalia to assess and oversee the condition of premises, infrastructure, and passive security measures
• Develops and implements maintenance work plans, including routine inspections, repairs, and upgrades, while coordinating with external contractors and ensuring quality control
• Prepares designs, drawings, bills of quantities, and work progress schedules for maintenance and construction projects
• Ensures compliance with ICRC safety regulations and environmental standards during all construction and repair activities
• Monitors project progress, quality, and costs, addressing any issues or deviations from plans promptly
• Conducts final inspections and quality checks to verify that all work meets established standards and specifications
• Assesses and recommends improvements to the passive security condition of premises
• Manages emergency responses, allocating jobs to technicians and supervising work quality
• Leads the sourcing and management of contractors, negotiating contracts, and maintaining an updated list of approved providers
• Provides technical oversight and leadership on all engineering documents, including BoQs, layouts, diagrams, estimates, and contracts
• Ensures electronic archiving of all project data and maintains accurate records for future reference
• Develops a network of reliable service providers, monitors project-related issues (technical, security, etc.) and makes recommendations for improvement
• Delivers technical training to team members and end-users as required, ensuring that all projects are executed according to ICRC financial and logistical procedures

Experiences and Qualifications

Bachelor`s degree in Architecture, Civil or Structural engineering 

Professional experience required

•    6 years’ experience in building and construction or building maintenance
•    Extensive knowledge of building systems (Electrical and Plumbing)
•    Contract and/or consultancy management
•    Planning, forecasting and budgeting 
•    Project management
•    Security awareness and response
•    Asset management
•    Good understanding of Health & Safety regulations and procedures

Desired profile and skills

•    Detail-oriented, highly organized and practices strict adherence to timelines
•    Excellent planning and problem-solving skills
•    Proven team management, coaching and team motivation skills
•    Fluency in written and spoken English and Somali language
•    Proficiency in MS Office suite
•    Flexibility and willingness to travel within Somalia
•    Excellent knowledge of political, social, economic and cultural aspects in Somalia 

Language

•    English
•    Somali

What we offer

• Challenging job opportunity within a dynamic work environment in an international humanitarian organization
• Training and development opportunities
• Competitive salary with benefits, based on the ICRC Compensation and Benefits framework

Our values

At the ICRC, we value impact, collaboration, respect, and compassion. We seek candidates who demonstrate behaviors based on these shared values. For more information on the ICRC values, please visit this page.

Skills Required

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