Job Description

Within delegated authority, the Movement Control Officer will carry out the following duties: -Coordinates the activities of the Regional/Field Movement Control Office (Sectors) within the AOR. -Participates in coordination of the provision of reliable, cost effective and efficient movement control services for the transportation of passengers and cargo (including dangerous goods requiring special handling) within the area of responsibility. -Provides technical advice to the substantive and support elements of a field mission on all aspects of transportation activities. -In consultation with supervisors, prepares operational plans, performance reports and responses to internal and external audit observations. -Provides inputs to the standard operating procedures for movement control related processes. -Monitors quality control procedures to ensure they are implemented for all work processes. -Monitors the accuracy and validity of data recorded in the management information systems. -Monitors the reference documents to ensure that they are current and readily available and accessible to all relevant personnel. -Develops, in consultation with the Chief of Unit, Movement Control, cost-effective and efficient transport plans, assessing the modalities of different means of transport, examining the costs and benefits of outsourcing transport functions and their feasibility in operational terms. -Evaluates short-term aviation and surface transport contracts. -Conducts inventories and physical annual checks of relevant facilities and equipment. -Provides inputs for budget proposals for the field mission's movement control section/unit. -Participates in coordination of the requisition process with purchasing authorities to ensure that bidding and approval activities meet required timetable. -Determines technical specifications for movement control services and develops statements of work/requirements. -In consultation with the supervisor, provides inputs to responses to UNHQ during the vendor's evaluation to ensure that vendor's proposals meet technical requirements. -Monitors that UN financial regulations and rules are complied with in all activities of the subordinate elements. -Participates, in collaboration with insurance specialists, in resolving problems related to insurance policies for movement control services. -Manages the allocation and rotation of appropriate work assignments. -Coordinates the individual annual Work Plans, evaluates the performance of unit staff and recommends/endorses the recommendation of contract extension for the unit's staff. -Develops training courses, workshops and other related training activities. -Monitors the receipt and registration of customer requests, through Movement of Personnel (MOP) and Cargo Movement Request (CMR) forms, for transportation of passengers and cargo (including dangerous goods requiring special handling) within and/or outside a field mission. -Plans and schedules the movement of passengers and cargo from military and police units provided by Troop/Police Contributing Countries. -Determines the most efficient and cost-effective modes of transportation for passengers and cargo (including dangerous goods requiring special handling) within and/or outside a field mission. -Coordinates required transportation activities with the Aviation, Transport Units/Sections and/or commercial transportation service providers. -Liaises with other UN units/sections, non-government and government organizations and intergovernmental agencies on immigration and customs matters. -Analyses projected passenger and cargo flows to estimate required resources. -Monitors that statistical data on the movement of passengers and cargo (including dangerous goods requiring special handling) within and/or outside a field mission is recorded in accordance with the established procedures and deadlines. -Supervises the activities of the Cargo Warehouse including monitoring the process of excess personal luggage and cargo receipt and registration (including dangerous goods requiring special handling). -Ensures the timely coordination of the transportation arrangements to the embarkation facility. -Air Field/Air Terminal/Transport/ Control Office duties: -Supervises a team of movement control assistants, passenger clerks and cargo handlers. -Supervises the provision of passenger and cargo handling services (including dangerous goods requiring special handling) in support of a field mission from the established movement control facility and monitors that all activities are carried out in accordance with the UN rules, regulations and applicable safety procedures. -Monitors the process of compilation of passenger and cargo manifests and ensures that manifests are communicated to the aircrew, surface transport and riverine personnel in accordance with the established procedures and deadlines. -Monitors that aircraft and vehicles are loaded in accordance with passenger and cargo manifests. -Monitors that passengers are briefed on schedules, routes, timing and safety requirements in accordance with passenger and cargo manifests. -Monitors check-in and check-out activities for outgoing and incoming passengers and cargo. -Participates in the integrated search and recovery operations for the UN assets and other assets upon request and coordinates the availability and operational readiness of the required personnel and equipment. -Performs other related duties as required.
Professionalism: Sound knowledge of all modes of transport. Thorough knowledge of Movement Control related procedures and related safety requirements; knowledge of International Rules and Regulations for the movement of cargo and personnel by air and sea, including safety procedures; ability to work independently in managing difficult and time sensitive situations as well as conflicting priorities; proven analytical and evaluative skills. Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Planning & Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently. Client Orientation: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; stablishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients' needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.

Experiences and Qualifications

High school diploma or equivalent is required. Training in the planning, coordination and control of at least two (2) modes of transport is required. A valid IATA and/or IMO dangerous goods certificate is required. Knowledge of aviation radio communication terminology and procedures is required. A valid driver's license is required. Knowledge of Microsoft Office tools such as the Word, Excel and PowerPoint is required.

A minimum of ten (10) years of progressively responsible experience in movement control, multi-modal transportation, airline operations, logistics management or a related field with at least three (3) years of supervisory experience in a position directly related to the coordination of complex transport operations in the international environment are required. Experience in the use of IATA and/or ADR rules and procedures for the transportation of dangerous goods are required. Experience of aviation radio communication terminology and procedures is required. Experience in international operations in a post conflict environment is desirable. Knowledge of UN financial regulations and rules is desirable. Experience in quality management is desirable.

English and French are the working languages of the United Nations. For this position, fluency in oral and written English is required.

Previously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment.

Skills Required

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