Tender Description

SUPPLY, DELIVERY, AND INSTALLATION OF FIVE (5) SOLAR-POWERED SYSTEMS COMPRISING
A 22.61 kWp SOLAR PV SYSTEM INTEGRATED WITH AN 11 kW SURFACE PUMP FOR IRRIGATION
TO SUPPORT FIVE SMALLHOLDER COOPERATIVE FARMS IN LUUQ DISTRICT, JUBALAND STATE,
SOMALIA
Date: 21.05.2026
NIS Foundation hereby invites qualified bidders to submit bids for the Supply, delivery, and
installation of five (5) solar powered irrigation systems, each consisting of a 22.61 kWp Solar PV
System integrated with an 11 kW Surface Pump to support five smallholder cooperative farms in
Luuq, Jubaland State of Somalia. All interested bidders are requested to submit their applications
together with the following support documentation and other requirements for
consideration/evaluation:
• Licenses/Registrations: The bidder company should submit a valid license/registration
certificate from the Ministry of Commerce in both Jubaland and FGS.
• Tax compliance certificate: A valid tax compliance certificate from the Ministry of Finance,
Jubaland.
Note: Failure to submit any of the above licenses will lead to automatic disqualification.
• Statement of ownership: The company shall submit a signed public notary document
stating the ownership of the company.
• Technical solutions within the following parameters:
o All system equipment must have a functioning lifespan of at least 20 years for PV
panels and 10 years for power electronics and motors.
o All materials and equipment must be proven to perform in extreme environments
relating to heat, humidity, wind, and dust.
o Full technical specifications are required for all equipment and should conform to
all international standards.
o A detailed description of the proposed solution, including energy calculation (yield
per hour plus variations over the year), Single Line Diagrams of all systems, and
layout of the mounting structure, and pump floating structure.
o All components used in these proposals are required to be from Tier one long-term
suppliers, best in their class, and providing the highest industry quality and
standards.
• Pumps, controllers, and power electronics: irrigation pump and power electronics must
be adequately protected against overvoltage, spikes, lightning strikes, etc., with fault ridethrough technology. All must conform to international standards and have relevant
certificates and permits.
• Spare parts: As part of the system the bidder must include extra minimum of spare parts,
including solar modules (5), DC cables (100m), and cable connectors (10 pcs) for each site.
• Follow-up and servicing installation: This tender must include provisions for servicing and
follow-up for a period of not less than two years from the system commissioning, including
the deployment of technicians and replacement of any faulty components at the
contractor’s own cost.
• Previous similar work experience: Bidders shall submit only 3 previously completed
similar work experience/contracts for the past 7 years implemented with International Nongovernmental Organizations (INGOs) and UN agencies in the ‘’Supply, delivery and
installation of Solar powered irrigation pumping system of a PV capacity of 15 kWp or
above’’ (attach only 3 contracts with all its annexes including the BoQ of solar PV systems
with monetary value worth of USD 25,000 or above). Please note that a fullreference check
will be done against each contract.
▪ List 3 previously completed similar work experience/contracts in Annex A – Similar
experience table. Bidders who do not fill in Annex A – Similar experience table will not
be evaluated.
▪ Please note that forged or fake contracts will lead to automatic disqualification.
• Human Resources: a list of key professional personnel (at least 2) for a minimum of two years of
experience working with the company, including an Electrical Engineer and a Project Lead Engineer
(attach CVs).
• Updated company profile reflecting the company’s experience and expertise in solar energyrelated works.
• Technical Proposal Requirements: Bidders are required to submit a comprehensive
technical proposal that demonstrates their understanding of the project requirements and
technical capabilities. The proposal must include the following:
o System Design and Drawings: A detailed system design and simulation (LORENTZ
COMPASS, Grundfos, or any simulation software), including Electrical layout
designs, recommended pump, motor, and controller/inverter configuration,
performance curves, and civil works related to the PV and pump base mounting
structure, clearly illustrating the configuration of the proposed solution.
o Technical Descriptions and Specifications: Narrative technical description
outlining the overall system architecture (PV mounting layout, pump, motor, and
controller/inverter configuration, grounding, and lightning protection designs, etc.),
operational functionality, energy yield calculation, and return on the investment
(ROI).
o Datasheets of Core Components: Manufacturer datasheets must be provided for
all key components: Photovoltaic (PV) modules, Mounting structures, pump, motor,
and controller/inverter, etc.
o Compliance Documentation: Test reports and conformity certificates with relevant
international standards for each key component: CE Marking, RoHS Compliance, IEC
Certifications, TUV Certifications, EU Declarations of Conformity.
• Warranty: The proposed system must carry a guarantee against design and workmanship
for a at least two years; all solar modules must carry a minimum performance warranty of at
least 80% yield after 25 years, plus a produce warranty of at least 15 years; pump, motor,
and controller/inverter must carry a minimum 2-year warranty.
• Work plan for the activity: The bidder company shall submit a clear and detailed activity
work plan and training of local users/operators. The project implementation period is four
(4) months, effective from the date of contract signing. Should the bidder not be able to
complete delivery and implementation in a shorter timeframe, it is requested to provide a
detailed work plan showing procurement and delivery milestones (sourcing of items,
shipment/transportation, and system installation).
• BoQ price allocation accuracy and responsiveness): The company shall submit a filled
and stamped BoQ (both Excel and PDF versions).
• Supplier ethical standard form: Fill, stamp, and submit the attached supplier ethical
standard form.

Skills Required

Attachment

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