Motor Vehicle Hiring Companies through a competitive bidding process to provide the aforementioned
services in the year 2025/2027 on a fixed price basis. The prices quoted by the company for the various
categories of rental services, when agreed upon by WV shall be fixed for 3 years from the date of the
agreement.
In this regard, WV Somaliland Programme invites all eligible, and experienced companies in Somaliland
to apply for the vehicle hire prequalification process detailed below. World Vision invites Sealed
Quotations from all potential and eligible companies to provide vehicle hire services on daily rental basis
to the Organization under the following terms and conditions
Prequalification documents for the motor vehicle hire services in World Vision Somaliland are free of
charge and available online on most popular local websites in Hargeisa
: Terms and conditions:
1. Vehicles should be in good condition and manufacturing date should be at least 1994 and after.
2. The Vehicles should have valid Commercial Registration with up to date insurance, have standard
accessories, and Road Tax clearance.
3. It shall be the responsibility of the Service Provider to pay all taxes and levies to the Government
from time to time and be sure to keep all documents like Road tax Permits, updated Insurance.
4. Vehicle should be provided with driver with considerable experience driver licence.
5. The fuel charges for the vehicles shall be borne by the Company for any journey in WV request
and an appropriate log-sheet should be signed for all allocated trips.
6. Vehicles shall be made available on all days including Fridays & Saturdays and other declared
Holidays/ vacations until & unless any instructions given verbally or in writing by any designated
official of the Organization.
7. No person below the age of 18 years shall be engaged for working in the vehicles.
It shall be the responsibility of the Service Provider to undertake periodical services, minor and
major repair works. During the period of maintenances / repairs, Service Provider has to provide
an alternative vehicle to continue running the services.
9. In case of any accident, Service Provider shall be responsible to settle the case.
10. The bidder shall submit a set of copies of the all the relevant documents including; Vehicle
Registration Certificate for commercial use, Log Book, Insurance Policy Document, Proof of
Identification (ID or certificate of residence etc.), Driver’s License / Firm Registration.
11. In case of breakdown of the vehicles/ sickness of the driver’s replacement of the Vehicles/Drivers
should be provided immediately so that Organization’s work is not hampered. In case of failure
to provide service for one day or more in a given number of days, the number of days not worked
shall be deducted from the allocated bill.
12. In case the service provider decides to withhold or is unable to provide services for any reason, a
penalty regarding of number of days bill will be deducted.
13. The successful bidder shall have to enter into an agreement with the World Vision embodying all
the terms and conditions of the contract. The terms and conditions of the bid will form part of the
agreement along with other clauses.
14. Successful bidder will have to provide vehicle within 2 days from the date of receipt of the order
requesting for a motor vehicle to be provided.
15. In all circumstances, World Vision shall not be responsible for any type of accident, or nonpayment
of taxes, insurance or any legal noncompliance with applicable laws and regulations.
16. The period of contracts will be determined by the need of the organization. In case of
unsatisfactory services, the Organization reserves the right to cancel the contract, issuing a prior
notice of one month.
17. Subject to satisfactory performance, hiring of the Vehicles may be extended for further periods as
per requirements of the Organization at the same rates under same terms & conditions.
18. The names on the vehicle books should tally with the name of the bidding company (if they are
not reading the same it will be rejected)
Interested bidders may submit their quotations in a sealed envelope subscribed as “Quotation for
providing (4x4 vehicles)” on the top of the envelope as per Annex-I & II along with the relevant
papers & documents on or before 20th January 2025 to the following address:
To meet the fleet standards, a vehicle should be in good condition and have been operational for
at least the last one and a half years(18 Month)
21. The vehicle should also meet the WV fleet standards, including passing a garage inspection report
and the WV vehicle inspection checklist which outlines the required items for the vehicle before
starting WV work
22. Once the vehicle meets these standards, it will comply with the WV fleet requirements. Please see
the attached inspection check List for your reference Annex
World Vision Somaliland Programme,
Off airport Road,
Behind Ambassador Hotel, Masalaha area.
23. The Organization reserves the right to accept or reject any bid without assigning any reason
whatsoever.
Manner of Submission/Submission Procedure:
Kindly submit your proposals and quotations as hard copy to World Vision Somaliland
Closing Date: Monday 20th January 2025, 10:00AM Hour, East African Time.
Important:
Offers transmitted in any other manner than those indicated above will not be considered.
Mandatory Requirements:
1. Provide a certified copy of a certificate of business registration
2. Provide a certified copy of tax registration.
World Vision has been operational in Somalia since 1993, responding to the over three decades-long protracted humanitarian crisis, working with communities to overcome conflict and climate-induced challenges, strengthen resilience, improve people’s... Read More
