Job Description

The DRC Somalia Programme is the largest programmes in East Africa region and has been providing relief and development services since 1997. DRC is among the INGOs with the largest presence in Somalia, with country-wide programmes implemented through six main sub offices in Somaliland, Puntland, Hiran Region, Gedo Region, Bay Region and Banadir Region. Using a human rights framework, the DRC Somalia operations focuses mainly on people who are affected by displacement, including refugees, internally displaced, and migrant.

Overall purpose of the role:

This role has an area focus and ensures compliance to DRC procedures and guidelines within the area. The role contributes to the development of area strategies, which are translated into action plans and day-to-day tasks. The role provides support and/or technical guidance to base operations. The Finance Officer is responsible for day today financial activities of the area office, review budget/budget revisions and other duties as per the JD and is the lead Focal point in terms of the day to day financial activities of the area office. Under the supervision of the Base Manager, the Finance Officer supports in preparing/reviewing/uploading ERP Dynamic in Finance module, review budget/budget revisions and other duties as per the JD and is the lead Focal point between the area office finance staff and Finance Manager. Finance Coordinator also acts as “Technical Focal Points” to area office finance and program staff on Finance aspects.

 Responsibilities:

Accounting / Financ.

• Reviewing cost and PO Invoice supporting document and creating into the DRC Dynamic
• Following up pending invoice into the system and inform budget holder the status of the invoice
• Review staff expenses report such Travel cost, periderm and Etc
• Booking partner expenses into DRC Dynamic on monthly basis  
• Monitor the liquidity levels of the field offices and ensure that the cash requests are done on time.
• Prepare staff insurance journals and share with finance team leader for review.
• Post cost POs through DYN to reconcile payments.
• Recording Inter-company Journals and settling them on time.
• Support Finance Assistant for completion of financial scans on monthly bases
• Coordinate with the area finance staff to ensure adequate liquidity request, compiled, and forwarded to Finance Manager.
• Review outstanding advance and follow up with the relevant staff to ensure advances are cleared within approved time frame.
• Participate monthly closing into the Dynamic System
• Oversees and support the work of Finance Assistant in Beletweyne
• Cooperate and collaborate Area finance coordinator and country finance team
• Update financials and share with finance Team leader for review and uploading to the SharePoint

Budgeting and Reporting

• Support to Finance Team leader develop budgets for DRC Somalia offices (Master budget) and ensure all data are accurate.
• Conduct Monthly BFU/TDL reviews & monitor actual spending and advice AM/PMs to avoid overspend and plan on underspending properly.
• Review donor budgets from area operation offices & support program team and support on same.
• Support the Finance Team Leader in budget re-alignment
• Support Finance Team Leader/Special/Manager in preparation of Interim/final donor reporting.
• Support to prepare Partner financial reporting.

Others

• Minimize financial risks by ensuring that DRC financial policies and procedures as set in Operations Handbook and any other CO/RO/HQ instructions are strictly adhered to through predefined effective internal control system.
• Check on the completeness, accuracy and validity of information regarding payment documents during field visits & during review of scanned vouchers.
• Support in the implementation of recommendations raised through internal & external audits, compliance audits etc.,    
• Support to Review and monitor partners’ financial reporting /capacity building also provide   additional technical assistance to partners as necessary to maintain high standards of compliance.
• Participate in conducting trainings for staff in the field offices and develop their technical skills by ensuring all processes related to organizational policies, donor guidelines and governmental requirements are adhered to.
• Support Finance Manager in internal and external audit process.

Local Tax management.

• Coordinate with Area Finance, HR/Admin staff and/or with NGO Liaison bodies to obtain relevant local tax laws/requirements and ensure DRC is following same. This includes obtaining tax exemptions (i.e. Value Added Tax [VAT]) letters on yearly basis.
• Coordinate with HR department to ensure all taxes related to staff salaries are paid on timely manner to the relevant departments. This included taxes for Expatriate salaries, where applicable.

Experiences and Qualifications

Experience, Education and technical competencies: (include years of experience).

• At least one-two year’s work experience in field of finance/accounting/book keeping in an NGO or the commercial sector.
• University degree in Finance/Accounting/Commerce/Business Administration. (Technical College (Govt. approved)
• Hands-on experience/skills in MS Excel (experience in working with formulas).
• Ability to prepare basic training modules on accounting management and conduct on the job trainings.
• Ability to prepare donor budgets will be an advantage.

Languages:

•Fluency in written and spoken Somali & English.

About you.

In this position, you are expected to demonstrate DRC’ five core competencies: 

Striving for excellence: You focus on reaching results while ensuring an efficient process. 

Collaborating: You involve relevant parties and encourage feedback. 

Taking the lead: You take ownership and initiative while aiming for innovation. 

Communicating: You listen and speak effectively and honestly. 

Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

We offer

Availability: February, 2024.

Duty station: Beletweyne

Reporting to: Base Manager

Duration: 12 Months with possibility of extension based on performance and funding.

Contract: This position is graded as Band H2-Non-Management for qualified national staff and

the terms of employment will be in accordance with DRC terms for national staff.

Closing date for applications: 15th January 2024.

The position is open to Local Nationals Only.

Qualified female candidate is encouraged to apply.
Gender Equality: DRC is committed to achieving gender parity in staffing at all levels. In light of this, women candidates are particularly encouraged to apply to bridge the gender gap. 
Equal Opportunities: DRC is an equal opportunity employer. We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, color, race, marital status or other protected characteristics.
Commitments
DRC adheres to the Core Humanitarian Standards. All staff are required to contribute to the achievement of these standards. 

DRC has a Humanitarian Accountability Framework, outlining its global accountability commitments. All staff are required to contribute to the achievement of this framework. 

For general information about Danish Refugee Council, please visit www.drc.ngo 

Skills Required

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