Job Description

Summary of Position

The Finance Manager will lead the development and refinement of tools for tracking budgets and providing financial analysis to inform decision-making processes. This role is responsible for strategic financial management and oversee coordination of the financial aspects of the Caafimad Plus in line with donors requirements. He or She will be responsible for developing funding proposal and contract management for the consortium. Reporting to the Consortium Director and working closely with HOD Finance will ensure effective financial management and compliance across the consortiums.

Purpose: The Finance Manager will develop budget proposals, manage financial reporting internally and to donors, and ensure the proper implementation of all grant compliance policies through coordination and information dissemination.

Engagement: Collaborate with program team members on budget preparation and coordinate with Technical Heads of Departments and Support Heads on budget follow-up and forecasting for projects.

Delivery

• Ensure compliance with ACF policies, donor and auditor requirements.
• Maintain overall budget control including downstream partners budget and monitor cash flows.
• Provide regular analyses and reports to the Consortium Director, Consortium Steering Committee, and ACF International Network focal person (ACF UK and Spain).

Essential Job Duties

The Finance Manager will support the health and nutrition program by ensuring that financial, grants management, and information systems are functional. Responsibilities include implementing a fraud risk prevention plan, reviewing partner expenditures, preparing consolidated financial reports for donors, and exhibiting flexibility in working hours.

Financial Control

• Coordinate the financial aspects of multi-partner programs in line with donor requirements.
• Oversee sub-grant tracking and contribute in sub-awards agreements.
• Plan for donor reporting and ensure timely submission of sub-grantee reports.
• Maintain robust financial management systems to protect consortium assets and interests.
• Consolidate cash flows, reporting templates, and financial plans.
• Review budgets to ensure financial stability and efficiency.
• Maintain a filing system for financial deliverables to facilitate audits.
• Monitor budget burn rates and recommend actions for significant variances.
• Participate in procurement for consortium members.
• Provide leadership to the Finance Working Group and coordinate with other consortium working groups.

Financial Reporting, Budget and Coordination

• Consolidate financial reports, fund requests, forecasts and budgets amendments and ensure timely submission.
• Ensure accurate financial records and compliance with accounting standards and donor regulations.
• Finalize year-end accounts and provide ad-hoc reports.
• Monitor and propose measures to manage exchange rate fluctuation.
• Work with members on monthly budget monitoring to ensure effective project implementation and bring it to the attention of management as needed.
• Ensure accurate timesheet submissions from consortium members.
• Maintain accounting records and address significant variances promptly.

Engagement

• Collaborate on budgets and support partners in their respective budgets.
• Ensure compliance with donor rules, organizational policies, and fraud prevention guidelines.
• Participate in consortium meetings to address financial issues.
• Implement consistent sub-grant processes and compliance checks.
• Conduct support visits to consortium partners and recommend improvements.
• Facilitate training on grants management, accounting, internal controls, and administrative systems.
• Liaise with HQ on accountancy closure and balance sheet management.
• Implement internal audit recommendations.
• Improve financial systems and controls for the consortium.
• Document and share lessons learned with consortium partners.

Supervisory Responsibilities

No direct supervisory responsibilities but requires strong collaborative skills to work with senior-level finance focal persons from consortium partners.

Objectives

Objective 1: Budget and Partners’ Management

• Prepare budgets per donor/HQ guidelines.
• Develop, revise, and amend project budgets according to donor guidelines.
• Review budget spending and provide feedback on variances.
• Work with consortium partners to develop detailed financial reports and supporting budget narratives.
• Plan, assess, and monitor financial conditions and forecast finances for ongoing projects.
• Finalize donor reports while adhering to accounting, legal, and contractual requirements.

Objective 2: Financial Reporting and Financial Management

• Ensure timely and accurate financial reports from all consortium partners.
• Track monthly accruals from partners to ensure burn-rates are aligned to time and scope
• Review quarterly budget variances and make necessary adjustments.
• Identify errors in financial reports and ensure accuracy in consolidated reports.
• Prepare ad-hoc financial reports and analyses for management.
• Schedule steps to meet financial reporting requirements for country management, HQ, and donors.
• Conduct mid-term and final verification of consortium financial records.
• Monitor advances and liquidations closely.

Objective 3: Compliance

• Review partner’s financial report and make sure their expenses and reporting format comply with donor requirements.
• Orient consortium partners on donor rules specific to each award.
• Conduct grant audits and ensure compliance with donor grants.
• Plan and coordinate external and internal audits.
• Ensure effective internal controls to prevent fraudulent practices.
• Review and improve financial policies and procedures.
• Coordinate responses to donor queries and follow up on audit recommendations.

Objective 4: Training and Capacity Building

• Assist in financial management training for partner staff.
• Co-Facilitate training sessions on grants management, general accounting, internal controls and administrative systems for the consortium members.

Internal & External Relationships

• Internal: Collaborate with the Finance Coordinator and other departmental leads.
• External: Engage with Finance focal points among Consortium Partners, Donors, and government agencies in their operational locations.

Experiences and Qualifications

Skills Required

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