Job Description

FINANCE & ADMINISTRATION MANAGER

GAALKACYO

About the Job

Finance & Administration Manager is accountable for the integrity of financial and analytical accounting and for reporting in the assigned region. The Incumbent oversees all financial resources and administrative activities, such as management of premises and staff travel within the sub structure. The Finance and Administration Manager is in charge of Administration file at both Gaalkacyo and Dhusamareb offices, supports in logistics operations and is responsible Air operations activities in Gaalkacyo.

This is a national/resident position based in Gaalkacyo, Somalia.

Duties and Responsibilities

• Ensures that all payments have all the necessary supporting documents, and that cash control measures are in place.
• Establishes and ensures appropriate bookkeeping for the sub-structure.
• Prepares the annual budget, monthly forecast and risk reporting, cost-control, and analysis of budget deviations.
• Responsible for proper management of the premise and ensures that all the passive security measures put in place are functioning.
• Supports the Field Management in establishing (and updating) the Risk Assessment for the office, focusing on risks related to real estate and finance. Implements and monitors risk-mitigation measures in the area of responsibility, in close liaison with technical departments.
• Follows-up on the rental payments as well as all other regular payments (electricity, water, gas, fuel, telephone, and internet services).
• In collaboration with technical departments and the sustainability team, leads and initiates measures to reduce energy consumption and implements "gap-closing" measures identified in the sustainability assessment.
• Supports in all travel arrangements at the sub structure level, facilitates visas processing and organizes accommodations for ICRC professional staff visiting the Office.
• Supports the Human Resources function in organizing for interviews and written tests, appraisal process and absence management.
• In close collaboration with the Human Resources department ensures compliance to statutory reporting and remittance requirements.
• Responsible for general day-to-day office administration and provides administrative support to all staff to ensure that the office activities are conducted effectively and efficiently.
• Oversees maintenance of offices and residential premises and maintains an appropriate security set-up, including safe accommodation for all staff.
• Supervises and coaches the support staff (managing absences, training on daily tasks and routine activities).
• Welcomes and briefs the new employees on general ICRC policies and regulations.
• Acts as the Air operations focal point and liaises with the airport officials within the region.
• Facilitate Logistics activities and organizes offloading and loading of ICRC cargo at the airport.

Experiences and Qualifications

Minimum qualifications and required competencies

• Bachelor’s degree in business administration, Business Management or equivalent qualification in a related field of study
• 4 years’ experience in a similar capacity in Finance and Administration in a fast-paced environment
• Detail-oriented, highly organized and practices strict adherence to timelines
• Excellent analytical, team management skills and a problem-solving attitude
• Excellent interpersonal and communication skills
• Excellent command of English and Somali language
• Computer proficiency especially in MS Office suite
• Good knowledge of the social, economic and political affairs of the assigned region
• Possessing a strong degree of honesty and integrity, and a solid sense of ethics including the ability to appropriately handle confidential information

We Offer

• A challenging job opportunity within a dynamic work environment in an international humanitarian organization
• Training and development opportunities
• A competitive salary with benefits, based on the ICRC Compensation and Benefits framework.

Skills Required

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