Job Description

VACANCY ANNOCEMENT

 COUNTRY ACCOUNTANT

Duty Station: Hargeisa, Somaliland

General mission

The Accountant is responsable for the regular keeping of the Accounts included booking of cash boxes, advances ledger, checking support documents, Preparing payments, closing the accounts, monitoring payable and receivable accounts, identifying fixed assets, archiving supporting documents and compliance with the organisation’s standards and the country’s regulatory framework.

                                                                                                      Missions / Responsibilities of the Country Accountant

Mission 1: Strategy and steering

• Monitors and reports to his or her line manager and functional manager on the cash -related and accounting risks of which he or she is aware and contributes towards their mitigation.
• Helps to identify accounting and legal risks for HI within his or her area of responsibility.
• Participates in the strengthening of partners’ skills in the financial and cash-flow management field.

Mission 2: Standards and expertise

• Deploy all of HI’s financial policies, cash flow management policies, and tools within his or her area of responsibility.
• Ensures that HI’s legal obligations are met and produces the required financial documents.
•  Reports any changes in standards, case law or in the practices of other stakeholders in the financial field of which he/she is aware.
• Complies with the General Data Protection Regulation (GDPR).
• Implements and complies with procedure for archiving financial documents and publishes and updates financial documents in the dedicated workspaces.
•  Contributes to internal control within his or her area of responsibility and applies identified corrective actions

Mission 3: Operational implementation

Responsibility 1: Makes payments and pay advances

• Pays in and disburses money from the cash boxes for which he or she is responsible and records the movements in a cash ledger.
• Pays advances, records them in an advance ledger and clears them.
• Regularly checks the cashbox balances against the cash ledger and the advances ledger.
• Monitors the availability of cash in the cash boxes and alerts the Treasurer if there is a risk of shortage.
• Prepares cheques and bank transfer orders, submits them to the bank signatories and keeps a copy.
• Monitors the number of chequebooks available and orders new ones as necessary.
• Adheres to security and safekeeping procedures and alerts his or her supervisor in the event of an incident.
• Carries out cash inventories and informs the Finance Manager of any outstanding advances at closing of accounts

Responsibility 2: Regular keeping of the account

• Checks the admissibility of the supporting documents with regards HI and country rules and on a daily basis, makes entries in the accounting Information System (IS) (and in the country IS if necessary), ensuring that the descriptions of the entries are accurate and consistent with accounting allocations and that all the required fields are completed, in keeping with HI’s chart of accounts (and the country chart of accounts if necessary).
• Takes delivery of supporting documents and translates the essential elements into one of HI’s working languages (French or English)
• Formalises requests to create or close accounts journals in the accounting IS.
• Prepares all the documents for the monthly and annual closing of accounts.
• Creates Immo (fixed assets) sheets in the accounting IS and sends the fixed assets’ identification number to Logistics for recording in the Equipment Monitoring Chart.
• Applies for exemption from Value Added Tax (VAT) and prepares the declarations.
• Monitors advances and their supporting documents.
• Prepares any supporting documents asked for by internal or external auditors.
• May be required to temporarily replace a member of the accounting team

Responsibility 3: Archiving accounting documents

• Produces the accounting documents slip
• Ensures the legibility and regular scanning of supporting documents.
• On a monthly basis, archives scanned documents on a server and paper documents in a location that guarantees their physical integrity.
• Sends supporting documents (paper or digital format) to their final storage locations.

Mission 4: Professional facilitation

• Contributes towards the facilitation of the profession’s development in his or her area of responsibility.

Mission 5: Emergency preparedness and

• Contributes to the program's emergency preparedness actions and, during an emergency, adapts his/her work modality to contribute to HI’s effective humanitarian response.

General mission

Management skills

• Being capable of helping team members to progress developing his/her staff‘s ability to work autonomously
• Knowing how to position oneself so things can move forward
• Knowing how to simplify and prioritise

Professional skills:

 Finance skills

• Cash Flow Managementü Account Managementü Taxation Management ü Financial and budget Management ü Financial Management of institutional fundingüUse of the information systemüInternal Control.

HR Skills

• Organisation design, facilitation and/or design of training and skills, Sourcing and Recruitment.

Experiences and Qualifications

Required for the job     

Qualifications:

• University Degree in Finance /Accounting, or another related field of studies, combined with the relevant experience.

Experience:

• Minimum of 5 years of experience in the field of Finance/Accounting.
• Minimum 5 years of experience in humanitarian international organizations in similar position.

Skills Required

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