Job Description

P.S: Please ensure that you fill in all details before submitting your application. Empty and incomplete applications will not be considered.

Qualified female candidates are particularly encouraged to apply.

Background:

NRC has provided first-line humanitarian response since 2021 through multisectoral activities in shelter, education, livelihoods and food security, and information, counselling, and legal assistance. Our focus is on supporting people in hard-to-reach areas, working in partnership with authorities and local actors. We are piloting cash-based interventions with displaced populations living in host communities. NRC offers a comprehensive response for returnees and IDPs of high need, addressing their food security, livelihood, shelter, education, ICLA, and water, hygiene and sanitation needs and also responding to emergencies through NRC’s six core competencies; Shelter, Education, Cash & Market Systems, WASH and Information, Counselling and Legal Assistance (ICLA) and Protection from Violence.

NRC Somalia is part of NRC’s East & South Africa regional operation, which comprises large-scale multi-country humanitarian and early recovery interventions spread across ten countries (Kenya, Somalia, Ethiopia, Djibouti, Eritrea, South Sudan, Uganda, Tanzania, Sudan and Mozambique).  NRC’s overall strategy in the region is to enhance protection and promote the rights of displaced people in humanitarian need by improving living conditions and seeking durable solutions. The regional office is based in Nairobi and works with country programmes to ensure standardization of programmatic and operational approaches, promote multi-country programming and ensure quality and coordination. 

The purpose of the Finance Assistant  position is day to day implementation of the Finance function responsibilities. Use actions words such as ensure, implement or assist for the position relevant responsibilities

Responsibilities

Generic Responsibilities:

1. Ensure adherence with NRC policies, tools, handbooks, and guidelines.
2. Implement delegated Finance function portfolio according to plan of action.

3. Prepare and develop status reports as required by management.

4. Ensure proper filing of BRCiS documents in filling tree.

5. Promote and share ideas for improvement of the finance function.

Specific Responsibilities:

• Monitor costs posted in the financial system to ensure they relate to CMU activities and are charged to the correct project and budget lines and flag any discrepancies for follow-up.

• Maintain trackers for programme and CMU travel, including travel purposes, planned and actual costs, and relevant charging codes.

• Maintain and regularly update the consultant tracker, including contract details, budget allocations, payments, and outstanding balances.

• Track payments due to consortium partners and follow up with CO team to ensure that payments are processed on time.

• Maintain and regularly update the finance contact list and other financial trackers to ensure that information remains accurate and up to date.

• Maintain the filing system (online / physical) for all financial and accounting documents for CMU.

• Process CMU related payments, including payments to consortium partners, auditors, and other CMU service providers.

• Ensure that all assigned trackers and financial records are accurate, complete, and regularly updated, and promptly flag issues requiring attention.

• Carry out other relevant finance and administrative duties as assigned by the line manager.

Experiences and Qualifications

Generic Professional Competencies

• Minimum of 1 to 2 years of experience in finance or a related field.
• Bachelor’s degree in business administration, Commerce, Finance, or a related Fields.
• Experience in a humanitarian context or INGO work is an added advantage.
• Proven experience operating in complex and volatile environments.
• Documented results related to the position’s responsibilities
• Strong communication and interpersonal skills.
• Excellent written and verbal communication abilities.
• High level of attention to detail and accuracy.
• Good knowledge of financial reporting systems and accounting practices; CPA qualification is an added advantage.
• Ability to work effectively under pressure and consistently meet deadlines.
• Proven capacity to collaborate with individuals from diverse cultural backgrounds and communicate effectively across teams.
• Ability to work independently as well as contribute effectively within a team environment.
• Strong organizational and time-management skills.
• Proficiency in computer applications, including Microsoft Office and other relevant financial software.

 Behavioral Competencies:

• Handling insecure environment
• Planning and delivering results.  
• Empowering and building trust
• Communicating with impact and respect

Skills Required

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