Job Description

Vacancy Announcement No. 833091

Job Title: AVIATION ASSISTANT

Contract Type/Grade: G4

Duty Station: Garowe, Somalia

Contract Duration: 1 year (Initial)

Date of Issue: 30th May 2024               | Closing Date: 12th  June 2024

What will you do?

• Liaise in close relationship with UNDSS and airport authorities, coordinate security, medical and security evacuations for the UN and INGO community through UNHAS.
• Ensure security and safety of the aircraft is maintained whenever the aircraft night stops in the airfield.
• Continuously coordinate with the HoAO and on all UNHAS operations with contractors including air operators and ground handling companies to ensure effective, efficient, and reliable delivery of service to UNHAS operations.
• Ensure continuous communication with direct supervisor on any challenges faced while executing any given task.
• Liaise with MoCAA and Airport Authorities to ensure overflight and Landing permits are received on time to ensure uninterrupted UNHAS flight operations.
• Coordinate all UNHAS planned flights into his/her location -including other connecting flight.
• Closely monitor and supervise all ground handling contractors including fuelling to ensure safety is continuously maintained.
• Ensure the distribution of UNHAS scheduled flight a day prior to the scheduled plan, advice the check-in counter opening and closures any time flights are planned. Advise clients/ users of UNHAS check-in procedures.
• Coordinate and monitor UNHAS flight through November one radio room or any other provided means of communications for accurate ETA, ATD and any other pertinent flight information. Also communicate or alert (before landing) any security incident at or within the aerodrome and its vicinity that may affect the safety of flights.
• Engage in the UNHAS check-in processes, ensure only authorised passengers with acceptable documentation and cargo are accepted during check-in, ensure passengers are directed to designated departure lounge after completing any immigration requirements, and coordinate the movement of arriving passengers to designated arrival and waiting hall.
• Be accountable for all dispatch -departing, arriving, and connecting baggage, pouch & cargo, and ensure safe delivery to clients designated location.
• Engage in the dispatch processes, ensure safety is not compromised in any circumstance –ensure dangerous goods are clearly labelled for dispatch, ensure passengers have identified checked-in baggage before boarding.
• Ensure offloaded cargo are kept safely for the next scheduled flight, communicate and coordinate with receiving stations on the next delivery dates and ensure clients are adequately advised.
• Ensure and coordinate with services providers for their invoices at the end of each month, review for accurate billing and further deliver them to UNHAS Finance in Nairobi for payments.
• Coordinate with fuel services providers to ensure availability of fuel to serve UNHAS operations for both regular and ad-hoc planned flights.
• Ensure to maintain continual communication with passenger when flights are delayed or cancelled. Ensure crew members are accommodated, security is provided for the aircraft and stranded passengers are supported to reach out to any UN accepted accommodations.

Experiences and Qualifications

Do you meet the minimum requirements?

Education: Completion of secondary school education. A post-secondary certificate in air traffic control, flight dispatch, aeronautical engineering, or related fields essential for Air Operations.

Experience: At Least 4 years or more of relevant Professional experience in Aviation.

Language: Fluency in oral and written communication in English and Somali.

Are you competent for this job? Do you have?

• Ability to work independently on analytical and technical matters with minimum supervision.
• Strong organizational skills and ability to deliver timely high-quality deliverables.
• Strong communication and collaboration skills.
• Critical Thinking ability to analyse situations and make decisions based on on-hand information. Knowledge of finance software (SAP is an added advantage)
• Experience working with auditors and other third-party vendors.
• Strong analytical and report writing skills in English.
• Proficiency in Microsoft Suite (MS Excel, MS Word, MS PowerPoint, etc)
• Training and Capacity Strengthening skills.

Skills Required

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