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**10\.  Mandatory Documents** The following documents must be submitted before the tender closing date:  Interested suppliers must submit: * Valid business license issued by Somaliland Government * Tax clearance certificate from Somaliland government * Company profile (ownership, staff, operational coverage). * Evidence of at least **2 similar contracts** (purchase orders or Recommendations) * References from at least three (3) humanitarian/development agencies or government institutions. * Bank statement (last 6 months). * List of Proof of storage & delivery capacity (warehousing, fleet, etc.). * Supplier Qualification form (filled, Signed and stamped) **11\. Inspection** The Contracting Authorities shall be entitled to inspect, examine measure and test the components, materials and workmanship, and check the progress of preparation, fabrication or manufacture of anything being prepared, fabricated or manufactured for delivery under the contract, in order to establish whether the components, materials, and workmanship are of the requisite quality and quantity. This shall take place at the place of manufacture, fabrication, preparation or at the place of acceptance or at such other places as may be specified in the Contract. For the purposes of such tests and inspections, the Contractor shall: 1. Provide to the Contracting Authorities or his representative, temporarily and free of charge, with such assistance, test samples or parts, machines, equipment, tools, labor, materials, drawings and production data as are normally required for inspection and testing. 1. Provide access to the Contracting Authorities or his representative, at all reasonable times to the place where the tests are to be carried out. An independent surveyor company shall also execute this inspection on quality and quantity at time and place prior or at loading (before shipment to the destination). One inspection per project will be on behalf of the Contracting Authorities. Any additional inspection shall be on the contractor. Goods not meeting agreed quality would be rejected. In case goods are rejected, the contractor will contractually be obliged to pay already incurred fees for rejected goods and for such fees that will become payable to the inspection company due to multiple interventions and/or fruitless visits and for goods inspected but eventually remained unshipped. **12\. Penalties** Delivery schedule will be negotiated and fixed in order. In the event of delay in delivery caused other than by force majeure the respective Contracting Authorities are entitled to make use of a penalty of **5/1000** per day of the total value of the work still to be completed, on the concerned delivery date. The penalty will be deducted from the invoice. In the event of incomplete delivery caused by the contracted tenderer, the respective Contracting Authority is entitled to deduct the losses from the invoice. In case of damaged cargo caused by inappropriate packaging or handling errors, the respective Contracting Authority reserves the right to deduct from the relevant order sum an amount according to the variance to the requested specification. In case the quality is not in line with specifications initially agreed by both sides, the contracted tenderer has to inform the respective Contracting Authority as soon as possible. Goods not meeting agreed quality can be rejected by the respective Contracting Authority, but if the respective Contracting Authority accept these goods, a deduction from the order sum and a penalty will be negotiated. **13\. Guarantee** The goods offered should conform to the specifications stated in the Itemised Quotation Form (Annex IV). If any items delivered to the final destination do not match the samples approved during the inspection, they will be rejected and Supplier will have to replace them at his own expense. **14\. Prices** The price shall include the cost of items, packaging, transportation, loading, unloading, Taxes, ICR and any other overhead expenses. All prices must be indicated in **USD (United States Dollars)** currency ONLY.  Prices in other currencies are not accepted.                                     **15\. Payment Conditions and Schedule** Payment shall take place in **USD (United States Dollars)** currency only. Supplier needs to have USD bank account and possibility to receive an international USD bank transfer. Payments due by the respective Contracting Authorities shall be made to the bank account mentioned on the Quotation Summary (Annex II) of the tenderer and confirmed in the Contract. Payment shall be made by Cheque or Bank Transfer against documents (CAD) within twenty (20) working days from the receipt of the correctly signed and stamped documents stated in Article 10. Payment schedule shall be as stated below: **100% of the total amount will be paid after the delivery of all items to WHH in the respective regions  but subject to complete delivery, acceptance and confirmation from the recipient of the satisfactory quality and quantities of the goods.** **16\. Selection Criteria** Awarding criteria: * 75% Price  * 10% Delivery time * 15% Experience (number of relevant contracts with NGOs).  Number of Contracts with NGOs will be evaluated as follow: * Please attach only the relevant contracts with your bid * If contracts are not attached, points will not be considered * Providing more contracts will not increase the points 

1 contract

2 Contracts

3 or more contracts

5 points

10 points

15 points

**Exclusion criteria:** If any of the documents stated in article 10 **(Mandatory documents)** is missing or not duly filled, will be considered a reason for exclusion. **17\. Calculation Mistakes** Bids submitted by interested bidders will be checked for any arithmetical errors in computation and summation. Errors will be corrected by the evaluation committee as follow: Where there is a discrepancy between a unit price and the total amount derived from the multiplication of the unit price and the quantity, the unit price as quoted will be the price considered. Amounts corrected in this way will be binding on the bidder. If the bidder does not accept them, the bid will be rejected. **18\. Tender Conditions** The tenders, all correspondence and documents related to the tender exchanged by the tenderer and the Contracting Authorities must be written in the language of the procedure, which is English.  Quotations must specify all details according to the tender text. Incomplete offers and offers that arrive later than the deadline for reply will be automatically excluded. All responses will be opened by the Welthungerhilfe tender committee.  Suppliers who do not receive a written feedback within twenty-five (25) working days after the expiry of the deadline have not been successful. The offer has to have a validity of  two years following the tender deadline. All question or enquiries should be directed to the etender portal **Applications Link:** [Public RFT - TENDER FOR PREQUALIFICATION OF EMERGENCY FOOD COMMODITIES AND NFI KITS IN SOMALIALND REGIONS (2026/2027)](https://eu.eu-supply.com/ctm/Supplier/PublicPurchase/441873/0/0?returnUrl=ctm/Supplier/publictenders&b=WELTHUNGERHILFE) The deadline for receiving Questions about this tender is: **05.10.2025 at 12.00 am** EAT . T The Contracting Authority must receive the tenders as package before: **12.10.2025 at 23:59 EAT** The Tender Package must include all the documents specified in Article 10 of these Instructions and be delivered to the following address:  **Deutsche Welthungerhilfe** **ADDRESS** The tender, including annexes and all supporting documents, must be submitted in a sealed and stamped envelope bearing only: a) To Welthungerhilfe or WHH b) The reference code of this tender procedure RFT ID c) The company name

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