Job Description

With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places.

Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Employee Contract Type:

Job Description:

To manage and oversee the financial management of the project ensuring financial compliance in accordance with grant rules and regulations and support project teams and partners in achieving project goals of funding integration including financial accountability, staffing, work planning and reporting. The position oversee all financial and administrative aspects of the grant project including, in the preparation and consolidation of project and annual budgets, financial reporting for management, donors and partners consumption.  With cross-border operation and risk associated with Partnering/Sub granting, this position will help mitigate any risks that the office is exposed to through this unique business model.

Major Responsibilities

Project Financial Management and Budgeting

• Taking Lead in financial Management of grant fund and that project activities are well financed
• Participation in, negotiation with and preparation of project budgets amendments with donors and support office and partners.
• Communicate instructions and milestones for business planning, including long-term planning, budgeting, quarterly forecasting and cash flow forecasting
• Lead in the development and continuous updating of project spending indicators that can provide visibility to the financial performance of the project.
• Attendance at project management, coordination, and technical meetings: preparing expenditure analysis, updating historic resources allocation; providing guidance on donor and WV policy, and highlighting challenges.
• Ensure financial due diligence of partners is completed as part of partner assessment processes

Risk Management

• Maintain a systematic and consistent risk management approach to allow for effective identification, recording and management of threats and opportunities internally and with key partner organizations
• Ensure appropriate financial controls processes, procedures and systems are in place and adhered to
• Ensure finance related audit actions are implemented and alternative actions taken as required to address weaknesses in financial controls and procedures identified in finance and other forms of audit reports
• Support the Capacity strengthening of partners financial management systems on their ability to manage and report accurately on the grant funds.
• Participate and contribute in review of risk register for Grants Finance Unit , the project and ensure the mitigation measures are implemented and the status updated.
• With support of Finance Director and in collaboration with operations team, lead in the development of systems, processes and agreements with partners to support project activities and create cost efficiency that reflect the fragile country contexts.
• Ensure Sound internal controls are maintained in the financial processes at Field Offices by working closely with respective Finance teams.
• Monitor grant periods and ensure that grant phase out financial requirements are adequately met and grants are smoothly phased out
• Day to day budgetary control checks on PRF’s, LPO’s, Flights etc to ensure adequate provision of budget prior to incurrence of liability
• Ensure required screening is enforced within WV and donor requirements. This includes filling of Time sheets to account for staff time.

Reporting, Cash and Liquidity Management

• Establishing complete grants budgets which include cost recovery of staff costs and support services
• Accurate maintenance of grants expenditure records including supporting documentation which is approved by the appropriate authority
• Review of financial reporting prepared for submission to donors to ensure it is accurate and on time
• Maintaining close monitoring of advances to partners, expenditure reporting by partners and complete supporting documentation
• Assist in the identification of potential funding sources and ensure implementation managers formulate project budget submissions and subsequent revisions in accordance with donor guidelines
• Review and support the cashflow projections under grants so that no excess funds are held above the permitted donor period, to avoid any interest penalty accruing thereof.
• Report program results against budget, other key financial measures to the Country Management Team including advising on issues highlighted by the financials and recommendations to address challenges.
• Monitor transactions to partners and ensure compliance with local regulatory and tax legislation

External and Internal Audits Management

• Participation in the external audit exercise of all implementing partners of the program.
• Follow up on implementation of audit recommendations. Ensure all audit issues picked during internal and external audits are implemented within 90 days.
• Minimize questionable costs that will take away resources from other funding streams

Administration

• Records retention to ensure integrity of the organization’s data is maintained and compliance to WV policy and donor compliance.
• Ensure that WV staff and assets are secured, safe, and well maintained; oversee logistics coordination
• Ensure that WV provides quality hospitality services to staff and visitors

People Management and Safeguarding

• Recruit, develop and motivate a high performing finance team
• Leading regular meetings of finance team members including those at the Program Unit.
• Ensuring performance management of all finance staff occurs in line with the World Vision global standards.
• Commit and contribute to an environment where children and adult program participants feel respected, supported, safe and protected.
• Report and respond to safeguarding concerns and breaches in line with the applicable procedures of World Vision.
• Never act or behave in a manner that results in violence against a child, young person or adult or places them at risk of such violence.
• Commit to adhere to World Vision safeguarding policy and other humanitarian policy and standards.

Experiences and Qualifications

• Over 10 years Grants Management; of which at least (5) years must be at managerial or leadership level
• Experience managing working large, complex, multi-sectorial grants such as USAID; BHA etc; including working with Sub grantees/Partners.
• Working within a cross country team model.
• Team management, and fragile context working experience is required.
• In-depth understanding of Project donor guidelines, GAAPs, and financial accounting in fragile context.
• Strong analytical skills and preparation of consolidated grants finance reports.
• Required Education, training, license, registration, and certification
• Holder of a Bachelor’s degree (Relevant disciplines preferred e.g., Accounts, Finance, Economics etc.)
• Qualified Accountant-Minimum CPA/ACCA Part3 (finalist)
• Proficiency in Computer applications (Excel, Sun systems, Word etc)

Preferred Knowledge and Qualifications

• Sun Systems
• Advanced Excel
• Donor grants trainings

Travel and/or Work Environment Requirement

• Office based with frequent travel to the field.
• 30% International travel is required.
• On call: At times

Skills Required

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