Job Description

Position title: Senior Finance Manager

Duty station: Hargeisa

Reporting to: Deputy Country Director - Operations

Department: Finance Department

Type of Contract: Fixed Term

Starting date: ASAP

About CARE

CARE works around the globe to save lives, defeat poverty and achieve social justice. We seek a world of hope, inclusion and social justice, where poverty has been overcome, and all people live with dignity and security, with a specific focus on the empowerment of women and girls. CARE’s Vision 2030 strategy includes six broad impact areas, with specific impact targets and metrics aligned with the Sustainable Development Goals. CARE anticipates its impact will increasingly be achieved at the systems level as part of its quest for sustainable impact at scale, achieved through local leadership in partnership with governments, the private sector and civil society actors.

CARE International Somalia & Somaliland program is seeking applications from qualified candidates for the position of Senior Finance Manager based in Hargeisa with significant travel across CARE offices in Somalia & Somaliland.

Job Summary

The CO Senior Finance Manager's responsibilities will include providing effective and efficient financial planning and management of resources for proper recording, documentation, control, monitoring, and reporting of financial operations in compliance with CARE and donor rules & regulations. S/He provides oversight of the day-to-day financial operations at the CO level and is accountable for organising and providing quality financial services to CO programs, projects and units’ staff.

Through supervision of the Accounts Payable staff, ensure good practice in treasury and cash management.

S/He works closely with the Shared Services Center (SSC) and Regional Management Unit (RMU) and CO

senior management teams to ensure appropriate financial support and resources are available. S/He ensures a partnership is developed and nurtured between Finance, Program, and other program support units in the CO.            

Responsibilities and Tasks

Accounting and Reporting                                                                                                  (30%)

• Ensure systems working properly for country office and are effectively used by country office staff
• Coordinate Year end closure processes for the CO, including ensuring coordination of key and critical year end tasks with all departments in the CO (Programs and Program support) Through supervision of the Accounts Payable staff:
• Ensure good practice in treasury and cash management
• Promote the use of wire and digital transfers, timely and efficient process for making payments
• Always maintain appropriate levels of cash in the country to keep operations going. This includes supporting project managers and heads of departments with accurate and timely cash forecasts and always maintaining a healthy level of cash in the country to maintain operations.
• Payroll and all staff benefits’ accruals allocation is done accurately, and schedules reconciled to the General Ledger before month-end close
• CARE Somalia Accounts payable is efficiently and effectively done
• Months end close process is done in sequence and accurately for CARE Somalia books to be closed on 15th of the month
• Perform quality reviews and analysis of the Trial balance as well as any financial performance reports and provides feedback to CO management to improve financial management.
• Accountable for the preparation and submission of complete, reliable, and timely donor financial reports to Project Managers, donors, local entities and other partners as relevant ensure that reporting deadline are met.
• Through supervision of responsible staff:
• Ensure timely provision of quality information required under Finance for timely internal and external reporting
• Ensure that all grants; reports are made on time and accurately and that Shared Program costs are allocated as per CARE USA Policy
• Ensure the timely contribution to overall reports (i.e., BVA, COMFORT, donor’s financial report, FAR; BGC Log)

Budgeting and Budgetary Control                                                                                                  (25%)

• Oversee the development and implementation of CARE Somalia country-wide budgets and ensure the budgets are reviewed by the CD before submission to RMU

• Proposal Budgeting- Review proposal budgets to ensure adequate SPC coverage on all new proposal and provide final sign off on all new proposal budgets before sharing with CD for final

approval.

• On quarterly basis update the CO master budget highlighting SPC and funding gaps and ensure review by COMT before submission to RMU 25 days after the end of quarter.

• Establish the processes by which the country budget will be developed, adhering to CARE USA annual budgeting timeline, guidelines, and policies, and holding staff country-wide accountable for doing their part.

• Ensure that accountable managers are equipped and empowered to carry out budgeting activities according to best practice

• Ensure that mechanisms for monitoring, control and review of budget implementation are in place, including quarterly “health check” reviews of CO cost recovery efforts, continuously analysing the extent to which the CO is recovering its costs (Shared Program Costs, Sub & Field Office Costs);

• Forecast to confirm the availability of financial resources and maintain CO Master Budget updated in order to anticipate shortages and propose timely corrective actions to COMT (e.g., downsizing, restructuring, etc);

• Carry out strategic level risk assessment and analyse trends to identify and manage issues that might impact on the financial health or viability of CARE Somalia,

• Develop systems, take actions, and behave in a way which will generate and maintain relationships of mutual trust with donors; liaising with donors to ensure that they are provided with all required reports and information

Audit Management                                                                                                              (20%)

• Ensure statutory audits, internal and donor audits are conducted in a timely and professional manner, cooperating with external audits, and leading the implementation of recommendations

• Working with Awards and Sub awards team to review donor agreements to highlight audit dates well in advance and plan for such audits.

• Negotiate with the external auditors and agree on the TOR, audit fees, and draft the contracts for management approval,

• Liaise with Finance and project managers to receive relevant information to the auditors on demand, that include budgets, financial and narrative report,

• Review the audit reports (where applicable) to ensure that they are in line with ToR and make follow-up on audit recommendations in the management letters and prepare responses to audit

queries for the Country Director’s approval

Staff management and Capacity Building for CARE staff and Partners                                   (20%)

• Ensure the Finance Team is appropriately staffed to efficiently manage CARE Somalia’s resources.

• Develop KPIs for staff, communicate roles and expectations clearly, and ensure understanding of work requirements and expected outcomes and manage the team towards high performance standards through clear roles, ongoing feedback, and proactive performance issue resolution.

• Identify and maximize talent through ongoing development, succession planning, and utilization of effective leadership styles to drive employee engagement and motivation.

• Strengthen CARE staff and partners' ability to manage financial resources effectively, adhering to best accounting practices and meeting Donor & CARE International standards.

• Develop and execute strategies to address identified capacity gaps in partners, enhancing their ability to fulfill their roles effectively.

• Collaborate with local partners to build their financial management capacity and ensure alignment with the organization's goals and values.

• Collaborate with Department Heads and HR to identify financial capacity building needs among CARE staff, ensuring the implementation of relevant professional development initiatives.

OTHER RESPONSIBILITIES AS ASSIGNED                                                        5% of time

Experiences and Qualifications

• Bachelor’s degree in Accounting, Finance or Business Management or equivalent

• Certified Public Accountant(CPA) or ACCA

EXPERIENCE AND COMPETENCIES.

• Minimum 7 years’ experience working in the developmental and / or humanitarian sector specific technical experience in budgeting, accounting, financial reporting, grants/contracts management and business management

• Minimum 5 years’ experience as a Senior Finance Manager or equivalent experience

• Minimum of 5 years’ experience in working with multi donors with relevant donor policies, rules, and regulations

• Minimum of 5 years’ experience in working with financial software applications e.g., Enterprise Resource Planning systems (Procurement, Financial, HR module)

• Ability to quickly learn new systems, processes and procedures and adapt local practices to global standards

• Thorough understanding of financial accounting, reporting and grants and contract management processes

• Good understanding of relevant donor policies & procedures

• Excellent facilitation skills to conduct training sessions for small, medium and large sized groups.

• Ability to maintain customer focus while handling multiple priorities

• Solid analytical skills and problem solving

• Excellent computer skills including use of: Word, Excel, and Power Point

Skills Required

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