Senior Donor Accountant

Job Detail

Location:

Muqdisho
Company:

Concern Worldwide
Type:

Full Time
Category:

Finance And Accounting
Positions:
Experience:

3 Year
Gender:

No Preference
Degree:

Bachelors
Apply Before:

May 07, 2024

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Job Description

Vacancy Announcement - Senior Donor Accountant

Concern Worldwide is an international non-governmental humanitarian organization dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries.

Applications are invited from suitably qualified candidates for the following position:

Job Title: Senior Donor Accountant

Reports to: Country Financial Controller (CFC)

Liaises with:Internally – Country Management Team, Programme Coordinators/Grant Owners/Managers, Finance, Admin & HR and Logistics teams.

Externally – Partners’ staff and management, Consortium leads, Donors.

Direct Reports: None

Job Location: Mogadishu office with regular travel to Hargeisa and Baidoa

Contract Details: 1 year & renewable

Job Purpose: As a Senior Accountant focusing on donor grants management, the jobholder will be responsible for ensuring that donor budgets and reports are prepared, reviewed and submitted timely. S/he will work closely with the grant owners/budget holders to ensure donor reports are accurate and in line with the approved budgets. S/he will play a key role in ensuring compliance with relevant donor rules and regulations. S/he will support in Donor grant management by ensuring that adherence to donor budgeting and reporting requirements. The jobholder will provide support during budget preparation

and subsequent budget revisions.

Main duties & Responsibilities:

Donor Grant Management & Financial Reporting

Assist the CFC with the management of donor funds and timely production of donor reports, quarterly and annual financial reports for Dublin.
Maintain donor-reporting schedule for all grants to ensure timely reporting.
Support grant owners/budget holders during preparation of donor and organizational budgets; ensuring compliance with donor rules and regulations and ensuring that proposal budget and reports are submitted in the correct format.
Prepare monthly donor expenditure report using the appropriate financial reporting template by taking into account donor requirements for CFC final review
Obtain explanations on variances between budget and actual spending, income etc. for grants assigned to you by the CFC
Follow up on income receivable from Donors or Consortium leads for the grants assigned to
Ensure that budget holders review donor transaction lists on monthly basis
Undertake periodic joint review of donor reports with budget holders based on agreed upon arrangements where any Under/Over utilization will be justified and corrective measures in consultation with the CFC are taken
Ensure donor financial reports feedbacks are properly and timely addressed
Carry-out monthly expenditure tracking for staff & support costs relating to grants assigned to you
Fx rate tracking and management for grants assigned
Attend to questions from the grant owners/budget holders on grants assigned to you
Hold monthly finance buddy meeting with the relevant programme teams for the grants assigned to you
Support the CFC with costs mapping for staff and support cost for grants assigned to you
With the approval of the CFC, undertake periodic field visits and ensure finance and non-finance staff are training on Concern and donors financial management procedures Where Concern

Somalia is a lead agency in a consortium, consolidate consortium/ reports and budgets on the donor reporting template

Ensure relevant reports and budgets are reviewed by Regional Accountant before submission to the Donor
Ensure key donor compliance checklists are available to the relevant staff
Participate in donor expenditure verifications and monitoring
Undertake mapping of donor budgets against Concern’s Chart of Account
Represent finance in new proposal/budget development process, donor funded workshops and meetings
Ensure all relevant donor guidelines, policies, circulars and procedures are readily available, streamlined, complied with during both planning, implementation and close out of grants. Ensuring that relevant staff are informed of donor requirements and are supported adequately to ensure compliance
Develop and maintain complete donor files consisting donor contract agreements, reports (narrative and financial), correspondences etc. both in hard and soft copies
Ensure continuous communication with budget holders, Finance staff and Partner staff is maintained at every level of grant management.
Ensure sign off from appropriate senior Programme representatives is obtained on all donor reports

Organization Budget Revisions

Update and share with budget holders the ‘Donor funding available’ template with accurate information and on timely manner during budget revisions
Assist the budget holders to complete the budget templates taking into account that correct budget codes and code categories are used.

Other Duties

Assist in the facilitation and smooth undertaking of Concern’s programme/projects and Organisational Audit process.
Cover for the other Finance Staff who may be away on sick leave, annual leave or resign their posts.
Undertake any other appropriate tasks that may be requested from time to time by your line manager.

Concern Code of Conduct and Associated Policies

Ensure adherence to the Concern Code of Conduct and Associated Policies
Ensure finance staff understanding and adhere to the Concern Code of Conduct and Associated Policies
Ensure the Core Humanitarian Standards (CHS) are understood by finance staff

Confidentiality

Ensure the non-disclosure of any information whatsoever acquired in the course of duty, relating to the practices and business of Concern Worldwide, to any other person or Organization without authority, except in normal execution of the above duties
Ensure strict guardianship and security of financial data and documents at all times, including secure storage, accurate & complete filing and limiting access to the finance office to authorised personnel only

Experiences and Qualifications

Person specification:

Skills and Experience Required:

Essential:

· Qualified Accountants (ACCA/CPA or equivalent)

· A degree in Commerce, Finance, Accounting or related field

· At least five (5) years’ experience in financial and grants management in an INGO with at least three (3) years’ experience in a senior position.

· Knowledge of International donors’ (e.g. FCDO, ECHO, EU, Irish Aid, USAID/OFDA, UNICEF etc) rules and standard tools for budgeting, spending and reporting.

· Familiar with government policies and regulations on taxation, etc.

· Proven financial management skills - excellent project management, accounting and expenditure verification attention to detail

· Experience on Accounting systems of INGOs

· Experience in developing staff capacity both on technical and management aspects

· Must be fully fluent in English

Desirable:

· Knowledge of development issues and concepts.

· Academic background of or strong practical experience in macro-economic and/or fiscal policy.

· Ability to work under pressure to meet tight deadlines

· Experience working in partnership with local, national and international organisations

· Good team worker

· Good Communication and negotiation skills

· A good understanding of computer applications i.e. Microsoft word, communications systems and basic trouble shooting skills.

· Advance knowledge and experience of using Excel is MUST

· Cross cultural awareness and sensitivity

· Empathy with Concern’s goals and a commitment to capacity building, protection and participation

· Good communication and training / capacity building skills

· Proven organization, planning and management skills

· Ability to work on own initiative and lead diverse teams

· Flexible and adaptable to a changing environment

Disclaimer Clause

This job description is not exhaustive and may be revised by the line manager from time to time

How To Apply

Interested candidates, who meet the above requirements, should submit their applications (cover letter and updated CV contacts) by email to som.vacancies@concern.net with the subject line “Application for Senior Donor Accountant” by Tuesday 7th May 2024 2024.

Due to the urgency required to fill in the position, short listing will be done on rolling basis and ONLY shortlisted candidates will be contacted for interview.

Concern is an equal opportunities employer and female candidates are strongly encouraged to

apply.

Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the

Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-

Trafficking in Persons Policy. These have been developed to ensure the maximum protection of

programme participants from exploitation, and to clarify the responsibilities of Concern staff,

consultants, visitors to the programme and partner organisation, and the standards of behaviour

expected of them. In this context, staff have a responsibility to the organisation to strive for, and

maintain, the highest standards in the day-to-day conduct in their workplace in accordance with

Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be

expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their

contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they

have understood the content of both the Concern Code of Conduct and the Associated Policies and

agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to work or volunteer with vulnerable adults and children are recruited by us for such roles. Subsequently, working or volunteering with Concern is subject to a range of vetting checks, including criminal background checking.

Your Personal Data

During this job application, you will provide Concern with your personal data. Concern takes its responsibilities towards this personal data very seriously and is committed to complying with all relevant data protection legislation.

Concern receives a substantial amount of funding from external donors each year. Increasingly donors are introducing requirements whereby future funding is conditional on ensuring that the name of any employee or volunteer (existing or new), does not appear on terrorism lists generated by the European Union (List of person, groups and entities to which Regulation (EC No. 2580/2001 applies), the US Government (Office of Foreign Assets Control list of specially designated Nationals and Blocked Persons) and the United Nations (Consolidated List).

Any offer of employment (either paid or voluntary) with Concern Worldwide will only be made following a successful clearance check being conducted on the applicant and such checks may be updated periodically during the course of the period of employment.

By submitting a formal application for paid or voluntary employment to Concern, you agree to Concern carrying out a clearance check as outlined above and that Concern will not proceed to recruit you should your name appear on any of the aforementioned lists

In certain circumstances, donors may request that personal data relating to employees to work on the activities that they fund be provided directly to them - so that they can perform their own counter terrorism checks. This may involve transferring some basic personal data outside the EEA. It will be a condition of your employment contract that Concern be allowed to share this information with institutional donors for these purposes.

For additional information please consult our web site or contact the Human Resource Division in our Head Office.

You have certain rights under data protection legislation. For more information on how to exercise those rights please visit www.concern.net/about/privacy

Please only apply for this position if you are satisfied with the proposed processing of your personal data as outlined above.