Position title

Procurement Specialist

Contract type

Fixed Term

Role type

Administration

Reports to

Director of Administration & Human Resources Management

Division

Administration and Finance

Application Deadline

April 13, 2026

Background

The University of Hargeisa started operation in the year 2000, It is the largest and leading chartered public university in the Republic of Somaliland. It is the leading higher education institution in the country and it is committed to providing a wide range of undergraduate and postgraduate degree programs. The goal of the university is to equip all graduates the skills needed for success in their future careers and to contribute to wider processes of educational and professional development in Somaliland. “TOWARDS A BETTER FUTURE” Is our motto and we take pride in living it every day.

Role Purpose

The Procurement Specialist is responsible for managing and strengthening procurement processes at the University of Hargeisa. The role focuses on planning, implementing, and monitoring procurement activities to ensure transparency, efficiency, and compliance with institutional policies and national procurement regulations. The position supports the university’s academic and administrative operations by ensuring that goods, works, and services are procured in a timely, cost-effective, and accountable manner.

2. Key Responsibilities

1. Strategic Procurement Planning & Compliance

·         Annual Planning: Develop and implement comprehensive annual procurement plans in coordination with university departments and approved budgets.

·         Regulatory Alignment: Ensure all procurement processes comply with national procurement laws, donor requirements, and university policies.

·         Policy Development: Assist the Director of Administration in reviewing and updating procurement manuals and procedural standards.

2. Tendering and Sourcing

·         Bid Documentation: Prepare high-quality bidding documents, requests for quotations (RFQs), and tenders in accordance with institutional regulations.

·         Market Research: Conduct continuous market research to identify qualified suppliers and ensure competitive, transparent sourcing.

·         Technical Evaluation: Coordinate procurement committee activities, including organizing bid openings and evaluating proposals to ensure "value for money".

3. Financial Oversight & Risk Management

·         Cost Analysis: Analyze business trends, costs, and revenues to provide advice on resource utilization and budget forecasts.

·         Budget Monitoring: Maintain and analyze procurement budgets, preparing periodic reports that compare budgeted costs to actual expenditures.

·         Risk Mitigation: Identify potential procurement risks and propose mitigation measures to ensure the security of university funds.

4. Vendor & Contract Management

·         Negotiation: Negotiate with suppliers and service providers to secure favorable pricing, quality standards, and delivery terms.

·         Performance Monitoring: Monitor supplier and contractor performance to ensure strict adherence to contract specifications and timelines.

·         Database Management: Maintain a comprehensive and secure database of all vendors, suppliers, and historical procurement transactions.

5. Accountability and Reporting

·         Internal Auditing: Provide documentation and technical assistance for internal and external auditing services to ensure transparency.

·         Reporting: Prepare detailed periodic reports on procurement progress, compliance status, and control weaknesses.

·         Ethical Leadership: Promote and enforce ethical procurement practices to ensure fairness and accountability in all activities.