Job Description

Organizational Setting and Reporting Relationships

The United Nations Office for the Coordination of Humanitarian Affairs (OCHA) coordinates effective and principled humanitarian response and ensures that relief assistance reaches the people in need in a timely manner. OCHA-managed Somalia Humanitarian Fund (SHF) is a multi-donor country-based pooled mechanism created in 2010 to allocate funding for the most urgent life-saving interventions in Somalia. Combining flexibility and strategic focus, the Fund ensures timely allocation and disbursement of resources, enables effective humanitarian action, and strengthens coordination.

This job opening is being advertised for the position of Monitoring and Evaluation (M&E) Analyst located in the OCHA Office in Mogadishu and Garowe Puntland, Somalia. Under the overall guidance of the HAO/Pooled Fund Manager (Accountability), OCHA Somalia, and direct supervision of the Monitoring and Evaluation Specialist, participates in the overall implementation of the SHF Accountability Framework and works in close collaboration with the HFU and other OCHA Somalia staff, as well as cluster coordination staff. He/she will travel extensively to the SHF project locations within Somalia to assist with implementing the SHF Accountability Framework, with a focus on monitoring, and contribute to other programmatic aspects of the management of the SHF.

Responsibilities:

1) Support the implementation of the monitoring pillar of the SHF accountability framework.

• Assist in the development and implementation of monitoring plans in line with allocation funding modalities;
• Assist in the planning and execution of project field site monitoring missions in line with the monitoring plan and in close coordination with OCHA Somalia sub-offices and cluster coordination staff;
• Assist in promoting monitoring, financial spot-checks, audits and evaluations as means of guiding and supporting agencies implementing the SHF-funded projects;
• Assist in the planning of third party monitoring (TPM), remote call monitoring (RCM) and other types of field monitoring;
• Assist in providing training on monitoring and reporting to the SHF implementing partners' staff, including programmatic capacity support;
• Assist in the orientation and training of OCHA field staff and cluster support staff on the SHF monitoring tools and methods, as well as verification of the accuracy of reports submitted by recipient organizations;
• Assist in the review of project monitoring reports, analyze results and lessons learnt, and follow up on recommendations with the SHF implementing partners;
• Assist in the development of the internal RCM/ TPM system/tools and recommend improvements based on lessons learned;

2) Supports funding information management 

• Assist in the periodic update of project monitoring timelines, results and recommendations in the Grant Management System (GMS);
• Support in the request and review of partner due diligence information/document submissions and corresponding status update in GMS;
• Supportt in the periodic upload the SHF partner capacity assessment information in the GMS and the Risk Management Unit (RMU)-managed Contractor Information Management System (CIMS).

3) Support financial verification and capacity building of partners 

• Support  the planning and execution of financial spot-checks in line with the SHF operational modalities;
• Assist in the submission and return of implementing partners' financial documentation for spot-checks in OCHA field offices;
• Assist in the planning and training of partners on best practices, rules and guidelines in relation to financial management, audits, fraud controls, risk management and reporting;
• Assit in providing logistical support during project audits to HFU staff, auditors or implementing partners.
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4) Support knowledge-building and knowledge-sharing on finance, monitoring & evaluation within OCHA Somalia, clusters and the SHF implementing partners

• Assist in the identification  and synthesis of finance, monitoring and evaluation best practices, lessons learned and recommendations to be integrated into fund management efforts and channelled into decision-making processes; 
• Support in the Accountability to Affected Population (AAP)/Communication with Communities (CwC) forums among Somalia humanitarian actors;
• Assist in enhancing OCHA's collaboration and coordination role with other UN agencies, government agencies, NGOs, and other organizations on monitoring and evaluation issues;
• Support other programmatic aspects of the management of the SHF, including allocation processes (project reviews, review meetings, etc.);
• Seek professional growth through active learning.

Expected Demonstration of Competencies

Competencies

• Professionalism: Knowledge of different aspects of humanitarian response, public information and communication. Ability to address a range of issues in the context of political developments, public attitudes and local conditions. Ability to conceptualize, design and implement major information campaigns. Ability to rapidly analyze and integrate diverse information from varied sources. Ability to diplomatically handle sensitive situations with target audiences and cultivate productive relationships. Ability to produce a variety of written communications products in a clear, concise style. Ability to deliver oral presentations to various audiences. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
• Creativity: Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas; thinks "outside the box"; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches.
• Accountability: Takes ownership for all responsibilities and honours commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
• Planning & Organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently
• Teamwork:  Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Experiences and Qualifications

Education:

• Advanced university degree (Master's degree) or equivalent in International Relations, Political Science, Economics, Business Administration or related social sciences 
• Bachelor's degree in International Relations, Political Science, Economics, Business Administration or related social sciences with two years of relevant work experience may be accepted in lieu of the advanced university degree.

 Experience: 

• Up to 2 years (with a Master's degree) or two years (with a Bachelor's degree) with relevant experience at the national or international level in project monitoring, field research and assessments is required.
• Experience with new monitoring tools such as remote call monitoring, aerial photography, SMS campaigns, mobile money monitoring, and biometry is desirable.
• Good knowledge of financial control systems and previous exposure to accounting and auditing tools is desirable.
• Active exposure to the cluster coordination system in Somalia is desirable.
• Experience in using computers and office software packages and good knowledge and experience handling web-based management systems is desirable.

Other

• Good knowledge of Monitoring and Evaluation skills
• Good communication skills 
• Ability to extract, analyze and visualize data (including Real-Time Data) to form meaningful insights and aid effective decision-making 
• Ability to extract and analyze all relevant types of evidence and be able to draw reasonable inferences and conclusions.
• Ability to identify and organize action around mitigating and proactively managing risks

Note: Please upload copies of your academic qualifications and 3 latest Performance Evaluations (if applicable)

Languages

• Fluency in English and Somali is required.

Skills Required

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