Job Description

Vacancy Announcement No. 832859

Job Title: Logistics Assistant (Contracting)

Contract Type/Grade: G5

Duty Station: Mogadishu, Somalia

Contract Duration: 1 year (Initial)

Date of Issue: 12th May 2024 | Closing Date: 26th May, 2024

What will you do?

• Assist in facilitating Logistics Services Market Assessment (LSMA) to trigger informative short-term decision-making. Collect and keep monthly trends on fuel prices and exchange rates of local currencies compared to stable currency preferred for transactions in Somalia. New development on transport infrastructure in Somalia.
• Assist in the preparation and overall process of Request for Quotations (RFQs) for Clearing and forwarding, multimodal transport, Inland/Overland transport, air transport, pest control/fumigation, last mile transport, and warehouse management/handling services.
• Participate in the review of contracting documents based on feedback from the operations team, facilitate the launch of Request for Quotations (RFQs) via the online tendering system – Intend, take the lead in offers received management, facilitate offers analysis based on evaluation criteria, and provide recommendations to the Logistics Officers on analysis findings.
• Assist in drafting minutes for the Logistics Contracting Committee (LCC), facilitate meetings booking with the LCC team, and, together with the Logistics Officer, present the contracting cases to the LCC for review and approval.
• Organize all required contract meetings, i.e., vendor relationships management, pre-RFQ, pre-award, post-award, etc.
• Take the lead in maintaining vendors’ performance evaluation reports. Follow up with the operations team to submit qualitative monthly performance reports to the contracting unit. Liaise with the focal person on quantitative performance status every month.
• Able to act as the primary contact between the Logistics Unit and other WFP Units with supply chain contract matters.
• Assist in developing contract management tools, templates, methods, and processes for engagement.
• Assist the logistics operations team in following up with vendors to ensure timely and cost-effective delivery of contracted services.
• Maintain cost and other data, as required, on various means of service provision in the country.
• Creation of digitalized Transporter Agreements (TAs) in LESS, simplifying creating, reviewing, and managing transport contracts, resulting in quicker turnaround times and reduced logistics contracting and processes paperwork.

Experiences and Qualifications

Do you meet the minimum requirements?

Education: Completion of secondary school education. An advanced diploma in logistics, supply chain management, or related functional areas is required. A degree in the related functional area is an added advantage.

Experience: At least three (5) years of relevant professional work experience, out of which at least two (2) years of work experience directly in Supply Chain or procurement/contracting. Experience in online tendering systems is a strong advantage.

Languages: Fluency in both oral and written communication in English and Somali Language.

Are you competent for this job? Do you have?

• Ability to work independently on analytical and technical matters with minimum supervision.
• Strong organizational skills and ability to deliver timely high-quality deliverables.
• Strong communication and collaboration skills.
• Proficiency in Microsoft Suite (MS Excel, MS Word, MS PowerPoint, etc)
• Critical Thinking ability to analyse situations and make decisions based on on-hand information. Knowledge of finance software (SAP is an added advantage)
• Experience working with auditors and other third-party vendors.
• Strong analytical and report writing skills in English.
• Training and Capacity Strengthening skills.

Skills Required

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