Job Description

The position is to be filled as soon as possible, with an initial contract duration of one year. There are very good prospects for an extension. Employment location will be Hargeisa, Somaliland.

The aims of the position are to manage Welthungerhilfe’s personnel administration and to provide respective services to internal customers.

1. HR Initiatives and Systems: Supporting the development and implementation of HR initiatives and systems, including onboarding plans and training programs.
2. Recruitment: Actively managing the hiring process by preparing job descriptions, posting ads, and conducting interviews.

1. Employee Relations: Providing counseling on HR policies and procedures, and supporting the management of disciplinary and grievance issues.

1. Performance Management: Assisting in performance management processes and ensuring accurate record-keeping of employee information.
2. Compliance: Promoting compliance of the team with the values and code of conduct of the organization. Reviewing employment and working conditions to ensure legal compliance and overseeing payroll and benefits administration.

 Your responsibilities 

2. Duties and area of responsibility

2.1.    Duties with own area of responsibility

* Support employment planning and recruitment for new positions

• Assist the management in defining future personnel needs (employment planning)
• Continuously review and adapt existing standard job descriptions
• Update existing standard requirement profiles for each open position
• Ensure vacancy announcements correspond to the requirement profile and Welthungerhilfe standard, publish them
• Keep the candidates informed about the selection process (acknowledgement of receipt, results)
• Pre-select candidates based on requirements and terms of reference and propose suitable candidates to the management
• Organize and participate in the selection interview
• Manage and regularly update the personnel files for Welthungerhilfe national personnel

* Manage compensation and benefits issues

• Assess the competitiveness of Welthungerhilfe salaries through benchmarking with other agencies
• Document conditions for benefits to be paid and report the need for adjustments

• Keep track of host country legislation concerning compensation and benefit issues and identify need for adjustments

• Prepare Welthungerhilfe standard employment contracts (national personnel, consultants) according to specifications in the service request
• Advise the management on the proper classification of positions and/or suitable remuneration according to Welthungerhilfe’s remuneration system or national personnel and consultants
• Check contracts (legal aspects, classification, remuneration) and whether they correspond to Welthungerhilfe rules and agreements
• Submit proper contracts to the management for signature and send one copy and one original version of the contract back to the project/programme
• Monitor the contract implementation and process requests for subsequent payment

* Maintain good employee relations

• Organize the election of an employee representation and inform elected representatives about important issues (upon request of the management team)
• Plan and organize the annual Welthungerhilfe get-together

* Fulfillment of any other tasks which are assigned by the management and correspond in general with the character of this position

2.3    Specific activities and duties of the position

• Keep track of country legislation concerning employment terms and conditions, and compensation and benefit issues and make recommendations to the CD for appropriate corrective action
• Prepare Welthungerhilfe standard employment contracts (national personnel, consultants) according to specifications in the service request and precent to the CD for approval
• Advise management on the proper classification of positions and/or suitable remuneration according to Welthungerhilfe's remuneration system for national personnel and consultants
• Ensure that staff/consultants contracts (legal aspects, classification, remuneration) correspond to Welthungerhilfe rules and agreements
• Submit all staff/consultant contracts to the CD for authorization prior to the commencement of the assignment, and submit a copy to the hiring manager/Head of Department
• Lead the HR Department and assure effective staff management and implementationtation of provisions of the GTC/HR Manual
• Provide professional guidance to Heads of Project/Heads of Department and Country Director for career development of individual staff
• Maintain updated personal files for local staff
• Ensure effective staff leave management
• Maintain good contacts with the Ministry of Labor and Somalia Immigration Service in dealing with immigration issues and ensure speedy processing of applications work permits, residence permits and entry permit for international staff
• Ensure that all employees always have valid medical cover and revoke such cover at the end of their contract
• Prepare monthly payroll in consultation with line managers and the Head of Finance
• Ensure that whenever possible, an exit interview is carried out before the separation is done.
• Work as a bridge builder and teambuilder between management and the rest of the staff
• Investigate all cases or misconduct and policy violation and present report and recommendations to the CD
• Ensure that all staff always have valid ID cards and revoke such IDs at the end of a staff contract.
• Provide support for visas, booking of hotels and flights for staff and guests
• Present weekly report to the HoF on:  staff recruitment, policy violation, staff/departmental leave plans, staff movements, staff contract status etc

Experiences and Qualifications

Your profile 

1. Knowledge/ Qualifications

1.1 Professional/ formal qualification:

• Training as described above with additional qualifications (e.g. technician, trainee programme, vocational college) or relevant professional experience

1.2 Job-related professional experience:

• 2 to 5 years' professional experience

1.3 Foreign language skills

• Ability to communicate fluently in a world language (English)

2. Social skills

2.1    Social skills

• Communicates and liaises with others 

2.2    Capacity for teamwork

 Our offer 

We offer you the opportunity to work in a responsible and interesting field as part of an extremely dedicated team. Welthungerhilfe attaches great importance to the personal and professional development of its employees. Remuneration is based on our gender-independent salary scale.

Skills Required

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