Job Description

Position: Finance Manager

Duty Station: Hargeisa with travel to other regions of Somaliland

Country Program: Somaliland Program

Employment Type:  Full-time

Supervisory Capacity:  None

 Hello Hello! Alight is recruiting a Finance Manager for our Somaliland program. Are you interested in joining us? Welcome, we’re happy you’re here! 

If you join us, you will find...

A team with deep experience in co-designing solutions that create new value around the world. We know we need to always be better, and we believe in the power and abundance of everyday people, everywhere, to change the world with us.

A culture of radical accountability to our customers –as we help build a meaningful life for and with the displaced, we ask them what they want and then deliver it.

ALIGHT Horn of Africa is an international humanitarian and development organization that assists displaced people to move from vulnerability to resilience, from impoverishment to a basic level of well-being, and from exclusion to inclusion.

The overall objective of ALIGHT Horn of Africa is to broaden opportunities for disadvantaged communities in (particularly women and youth) to pursue a secure and sustainable livelihood; create an environment that enables social and economic re-integration of Somali youth into society through technical, vocational and leadership skills development that enables young people to secure gainful employment; sustainably rehabilitate through social transformation and economic empowerment; respond to recurring emergencies and help build resiliency of communities through strengthening of existing social services such as health and water facilities/structures and support creation of durable solutions for returnees through a set of integrated activities aimed at socio-economic reintegration into their country and communities of origin.

PRIMARY PURPOSE OF THE POSITION

Finance Manager will oversee all finance activities for Alight Horn of Africa Damal Caafimaad -Somaliland project Reporting to the Finance Controller, will be responsible for managing the day-to-day operations of the accounting unit to ensure value for money in all the transactions. Complying with all donor requirements when it comes to financial transactions and documents.

MAJOR AREAS OF ACCOUNTABILITY: PRIMARY DUTIES/RESPONSIBILITIES

• Review all payment documents for proper and adequate back-up before payment processing.
• Review all expenditure worksheets for accuracy and completeness.
• In liaison with Logistics and Administration departments, prepare commitments every month for financial obligations already entered into.
• Facilitate all Internal and External audits and inform FM/FC any issues which need attention.
• Performs daily cashier duties:  Receives, pays out petty cash (Local Currency & USD), makes payments for approved purchases; receives and holds receipts and/or advance documents; reconciles daily cash disbursements.
• Preparation of cash and bank reconciliations by the end of every month to be reviewed by the FM and approved by the FC.
• Monitor BVA and share monthly spending plan to Finance Controller
• Carry out weekly cash counts and at the end of each month. All cash counts should be documented.
• Liaison with bank officials to resolve problems or facilitate improved service.
• Monitor the bank balance and ensure that sufficient funds are available before making payments.
• Ensure that cash advance paid out are resolved within the set time frame.
• Preparing all balance sheet account reconciliations on a timely basis to be reviewed and approved by the Finance Controller.
• Contributes significantly to the ongoing process of continuous improvement of the financial management system and the internal control.
• Ensure compliance with Alight procedures and guidelines and report to the FC all anomalies in implementing Alight Internal policies.
• Ensure that field offices end of month (EOM) submission of financial reports is received in time.
• Sport check on vouchers’ reference and filling.
• Acting as the primary liaison for the field office finance staff for policy or procedure questions.
• Providing training to finance staff on Alight accounting procedures and requirements, assists the Area Coordinators and program staff in finance related to budget, BVA and other issues and activities.
• Review cash and bank accountabilities, cash counts and report to Finance Controller.              
• Review vouchers and other financial documents for accuracy, completeness, relevance, reasonableness, allow ability, and compliance, and point out anomalies to the Finance Controller.
• In conjunction with the Finance Controller developing or revising policy and procedures and assists in the implementation.
• The processing of the national payroll ensuring standard financial controls are maintained.
• Ensuring payroll reports and cash is distributed to the required locations in time for all staff to be paid at 30th of every month. Timesheet submitted staff list must be collected from HR Officer before transferring salary to individual staff bank accounts.
• Preparation of the necessary related accounting entries including salary allocations.
• Serving as primary liaison with HR and the field offices on payroll related issues.
• Liaison with local government to ensure compliance with national tax and labor regulations.
• Check the accuracy and completeness of monthly payroll information, update (medical/GPA insurance amortization, salary advances, personal phone calls, overtime and any other dedications or additions) prior to submission to Finance Controller.
• In liaison with the HR Manager, follow up and certify that staff complete their timesheet timely.
• Ensure data required for donor reporting is recorded and adequately captured on the vouchers by donor, fund codes and Chart of accounts. Discuss any coding errors with FC/FM before capturing them in Financial System.
• Preparation of Draft Donor reports for review by the Finance Controller.
• Assess the current filling system for effective safeguarding of documentations and recommend best way to the Finance Controller.
• Ensure that adopted filling system is clearly understood by finance staff and strictly followed.
• Supervise directly the Finance Officer and other relevant staff.
• Perform other duties as assigned by the Supervisor

REPRESENTATION

Represent Alight in matters related to Finance with donors and other coordination mechanisms, national and regional authorities, NGO/UN networks and other parties as necessary ensuring that all relevant partners are kept positively informed. 

Experiences and Qualifications

• Master’s degree in finance or business administration, any profession certification like CPA, ACCA would be preferred.
• The minimum work experience should be 5 years, preferably with INGO. At least five years’ working experience with an International NGO.
• Proven organizational skills and multitask under tight deadlines.
• Excellent report writing and fluency in English language.
• Proficient in use of computers, able to use - Microsoft Word, Excel and Epi-Info and relevant data processing software packages. Should be conversant with use of internet and email systems

KEY BEHAVIORS & ABILITIES

• Excellent coordination and communication skills
• Should have good documentation and dissemination / presentation skills.
•  Strong analytical, written and verbal skills
• High level of integrity
• Ability to work in a team  
• Should be able to live, work and travel in an insecure environment, following strict security guidelines always.
• Proven capacity to work in a quickly moving, unstable situation and work against targeted outputs with tight time frames and deadlines

Skills Required

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