Job Description

Plan International Somalia/Somaliland

EXPRESSION OF INTEREST- EXTERNAL AUDIT SERVICES

BACKGROUND

Founded in 1937, Plan International is a development and humanitarian organisation that advances children’s rights and equality for girls. We strive for a just world, working together with children, young people, our supporters and partners. Plan International began operating in Somalia in 2019. Our work focuses on promoting gender equality and women’s empowerment within our protection and humanitarian response programmes. We are a vocal advocate for girls’ rights, specifically on child marriage and female genital mutilation. We are currently implementing programmes in Waqooyi Galbeedi, Sool, Sanaag and Togdheer regions.

Plan International Somalia Seeks to seeks to hire the services of an external audit firm for the purpose of auditing its annual books of accounts for the Financial year’s 2024/25.

SCOPE OF WORK/DELIVERABLES

The successful firm will be required to perform the annual organizational financial audit and donor project Audits for the period July 2023 to June 2025 with respect to relevant pre-determined objectives and submit a final report within the specified timelines in the signed LTA Contract and addendums. Plan International Somalia/Somaliland financial year runs from 1st July to 30th June the following year. The audit shall be carried out by an external, independent and qualified audit firm. The audit firm must be fully registered and have a valid operating license from a recognised licensing body in the member country that the audit firm is domiciled.

The audit will be performed within the confines of Somaliland and Somalia. Based on need, field visits will be arranged to the operational areas of Plan International Somalia. The audit firm will confirm the locations and work schedule of the Audit one week in advance before the commencement of the Audit at Plan International Somalia. The following will be the key work/deliverables of the Audit;

• Submission of the following draft reports via email for Plan International Somalia/Somaliland management review and feedback:
• Independent audit opinion on the financial statements and donor reports;
• Feedback on financial statements review and donor reports;
• Management letter with suggested recommendations.

• Submission of the following final reports via email and hard copies to Plan International Somalia and relevant Governments of Somaliland and Somalia institutions:
• Independent audit opinion on the Financial Statements and donor reports in Dollar and Euro;
• Management letter with recommendations;
• Review and submission of annual income tax returns if any to Revenue Authorities of both Somaliland and Somalia Government.

The audit must cover, the following areas but will not be necessarily limited to them as long as prior agreement on the enlargement of the scope is agreed.

• Check, through sample testing whether the organisation has adhered to the procurement guidelines of Plan International Somalia and the signed donor agreements.
• An examination as to whether Plan International Somalia financial policy and procedures ensure smooth and efficient implementation of activities and prevent fraud and corruption.
• Appropriate supporting documents, records and books of accounts relating to all activities have been maintained for Plan International Somalia.
• Based on materiality and risk, the auditor shall examine whether there is sufficient documentation supporting all reported costs.
• An examination as to whether asset management and procedures (purchase, inventory, storage, operational use, disposal) are in line with Plan International Inc/Somalia regulations and the requirements of donors.
• An examination as to whether the national labour law and tax regulations for the governments of Somaliland and Somalia have been observed.
• Verify that Plan International Somalia has signed agreements with its subsequent partner organisations.

Experiences and Qualifications

In the bids, the firms are expected to:

• Provide an exposition of their technical expertise in audit and advisory services;
• Demonstrate experience of auditing International Non-Governmental Organizations with a bias on the Humanitarian sector;
• Provide references of recent experiences in performing external audit services which should be a sample list of past clients including name of organization, contact person, contact number and email address, designation, nature and value of service and period of the appointment;
• Provide value addition services besides the contracted services;
• Have a partnership base of not less than seven full-time partners with affiliation to internationally accredited audit firms.
• The audit shall be carried out in accordance with the international audit standards issued by IAASB and agreed donor rules based on signed agreement.
• The audit firm shall be responsible for the formulation of an opinion on the Financial Statements based on the audit conducted in accordance with ISA 800/805 (International Standards on Auditing) and agreed donor rules based on signed agreement.
• The audit report must be fully signed, stamped and embossed with the Audit firm seal by the authorised representative of the Audit firm who shall be required to indicate their full names and title in the Audit Firm.

Skills Required

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