Job Description

Within delegated authority, the Administrative Officers will be responsible for the following duties: HUMAN RESOURCES MANAGEMENT • Effectively coordinates actions related to the administration of human resource activities, e.g., recruitment, placement, promotion, performance appraisal, job classification reviews, separation of staff members, training etc., ensuring consistency in the application of UN rules and procedures. • Defines conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations. BUDGET AND FINANCE • Takes the lead with respect to the preparation and implementation of the work programme, ensuring that financial resources are utilised to implement activities in accordance with the Programme Budget and allotments issued. • Monitors and reviews the work programme and budget by conducting regular and special reviews to assess progress of actual work versus the programme plan. Coordinates the production of programme reports. • Defines requirements and work with systems units with respect to improving budget reporting systems and cost effective utilisation of program resources. • Provides guidance to functional units on financial accountability within programme responsibilities and on the effective use of programme resources. • Manages petty cash in accordance with established procedures, maintain accurate and complete petty cash records and receipts, and ensure that replenishments are done in a timely manner. . • Provide guidance to functional units on financial accountability within programme responsibilities and on the effective use of programme resources. • Develops procedures and implement same to ensure that accounting and financial management controls are consistent with UN policy and practice. • Supervises and/or provides guidance on financial administration and management information issues and practices to colleagues. • Provides guidance and leadership to more junior staff. GENERAL ADMINISTRATION • Oversees work related to procurement, billing and receipt of income from various services, operational travel programme, procurement monitoring and evaluation of vendor contracts/payment to vendors and individual contractors for services. • Reviews adequacy of departmental space requirements. • In collaboration with the Department of Safety and Security (DSS) assists in ensuring Minimum Operation Security Standards (MOSS) compliance for vehicles, office and residential premises. Ensure that the office premises are well maintained and provided with common services. • Oversees the identification of office technology needs and maintenance of equipment, software and systems, coordinating enhancements as necessary. • Performs other related work as required.

Experiences and Qualifications

An advanced university degree (Master's degree or equivalent) in business or public administration, finance, accounting, law or a related field is required. A first-level university degree in combination with additional two (2) years of qualifying experience may be accepted in lieu of the advanced university degree.

A minimum of five (5) years of progressively responsible experience in administration, finance, accounting, human resources management or related field is required. Experience in handling complex organizational issues at the international level is desirable. Experience in international organization's field operations is desirable.

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in oral and written English is required.

Skills Required

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